Irish Wheelchair Association Recruitment Services IWA 2024

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------|--------------------------------|-------------------------|-----------------|----------|----------------|------|----------|-----------------|-------------------------------|------------------| Irish Wheelchair Association Recruitment Services IWA 2024 Services €350,000 not stated Open 1 Ireland 3 years 30 October 2024, 15:00 not stated

2. Scope of Work

The Irish Wheelchair Association (IWA) seeks to engage a contractor to provide comprehensive recruitment services for the position of National Energy & Sustainability Manager. This role is critical in supporting IWA's Climate Action Roadmap and ensuring compliance with public sector obligations. The contractor will manage the end-to-end recruitment process, which includes sourcing, attracting, and processing applications, as well as communicating with candidates throughout the selection process.

Key activities include:

• Sourcing Candidates: Identify and attract suitable candidates through various channels, including job boards, social media, and professional networks.
• Application Processing: Review applications, conduct initial screenings, and shortlist candidates based on competency-based criteria.
• Candidate Communication: Maintain regular communication with candidates, providing updates and feedback throughout the recruitment process.
• Collaboration with IWA: Work closely with IWA's management and relevant teams to ensure alignment with the organization's values and requirements.
• Competency-Based Methodology: Implement a structured selection process that evaluates candidates against predefined competencies relevant to the role.
• Reporting: Provide regular updates to IWA on the recruitment process, including candidate progress and any challenges encountered.

The contract is for a fixed term of three years, with an option for two additional 12-month extensions, depending on performance and organizational needs.

3. Background & buyer context

The procurement of recruitment services is aligned with IWA's strategic objectives to enhance its sustainability initiatives and meet public sector obligations. The IWA, as a leading organization for individuals with physical disabilities in Ireland, aims to strengthen its Energy Management Team to effectively implement its Climate Action Roadmap. This initiative is part of a broader commitment to sustainability and environmental management within the organization. The urgency for this procurement arises from the need to fill the National Energy & Sustainability Manager position promptly to drive these initiatives forward.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for this tender:

• Turnover requirement: Minimum average annual turnover of €500,000 in relevant areas of work.
• Insurance:
• Employers Liability: €12.7 million
• Public Liability: €6 million
• Professional Indemnity: €1 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of compliance with these requirements in their submissions.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality. Bidders must achieve a minimum score of 70% overall to be considered for award.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Use the provided template, with a maximum of 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the pricing document as per the specified format.
• Case studies: Provide 2 relevant case studies, each valued at a minimum of €100,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not applicable.
• Submission portal: All documents must be submitted via eTenders in PDF, Word, or Excel format, ensuring clear page and section numbers.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Initial contract for three years with an option for two additional 12-month extensions.
• Payment terms: Payments will be made upon completion of agreed milestones as outlined in the contract.
• Key SLAs/KPIs: Specific performance indicators will be established to measure recruitment effectiveness and candidate quality.
• Liquidated damages: Not specified.
• Termination clauses: Either party may terminate the contract with written notice if there is a breach of terms.
• IP ownership: All intellectual property developed during the contract will remain with IWA.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• Turnover threshold: The minimum turnover requirement of €500,000 may limit participation from smaller firms, potentially skewing competition towards larger entities.
• Lack of specified past experience: The absence of defined past experience requirements may lead to variability in the quality of submissions.
• Single supplier focus: IWA intends to award the contract to a single supplier, which may limit opportunities for collaboration or consortium bids.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in recruitment services, particularly in the sustainability and energy sectors.

• Credible bidders: Firms with a proven track record in recruitment, especially in environmental management or related fields, can credibly bid.
• Consortium/sub-contracting: Joint submissions are allowed, enabling smaller firms to collaborate and meet the requirements collectively.
• Indicative bid-prep effort: Bidders should anticipate dedicating approximately 10-15 days to prepare a competitive submission.
• Pwin signal: The absence of an incumbent may provide an opportunity for new entrants, but the requirement for a minimum turnover may favor established firms.

11. Where to dig deeper

• Source RFT filename: CFT #4388641_Recruitment Services 24.pdf
• eTenders CFT ID: 4388641
• Contact email: Queries must be submitted via the Question and Answers facility on eTenders.gov.ie.
• Important attachments:
• Appendix 1 — IWA Locations
• Appendix 2 — Pricing Document
• Appendix 3 — Bona Fide Declaration
• Appendix 4 — Draft Job Description