Programme Code S1055 – CFT 4336157 - Invitation to Tender for Consultancy Services for a Sports Facilities Development Project at CDI

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves providing Architectural or Civil Structural Consultancy Services for the development of sports facilities at Coláiste Dún Iascaigh in Cahir, Co. Tipperary. The project requires a lead consultant who will manage a construction contractor and oversee the completion of various sports facilities, including an astro turf pitch, walking track, and tartan running track.

Key activities include:

• Client Engagement: Conduct client meetings prior to tender to ensure understanding of the project scope.
• Statutory Applications: Prepare and apply for necessary statutory permissions, including planning permission and road opening licenses.
• Surveys: Organize and manage any required surveys to inform project development.
• Design and Specification: Develop specifications and designs for all required works.
• Tender Documentation: Prepare tender drawings and documentation, including pre-tender cost reports.
• Tender Management: Manage the tender process, including document uploads, responding to queries, and tender analysis.
• Contract Administration: Oversee contractor performance and ensure compliance with drawings and specifications.
• Site Management: Conduct site inspections and manage construction works.
• Payment Recommendations: Issue recommendations for contractor payments.
• Reporting: Provide regular client reports and chair site meetings.

The project also includes future development considerations for additional facilities, such as dressing rooms and an internal sports hall, which may require further planning permissions.

3. Background & buyer context

This tender is being issued as part of Tipperary Education and Training Board's initiative to enhance sports facilities at Coláiste Dún Iascaigh, aligning with broader educational and community development goals. The project is part of a strategic effort to improve physical education resources in the region, responding to increased demand for modern sports facilities. The procurement aligns with national policies aimed at promoting health and well-being through enhanced educational infrastructure.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1.0 million over the last three years.
• Insurance:
• Professional Indemnity Insurance: Minimum cover of €0.75 million.
• Public Liability Insurance: Minimum cover of €6.5 million.
• Employers’ Liability Insurance: Minimum cover of €13 million.
• Certifications: Compliance with relevant ISO/EN/BS standards; registration with appropriate bodies (not specified for this tender).
• Past experience: Minimum of three comparable projects of similar size and complexity completed within the last seven years.
• Personnel: Design Team Leader must have at least five years of relevant experience.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall price/quality split is 70% quality to 30% price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, limited to four pages.
• CVs: For key personnel, detailing relevant experience (no specific page count stated).
• Pricing schedule: To be formatted according to the provided template.
• Case studies: Three examples of relevant projects, including project values.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Site visit: Candidates are encouraged to arrange a site visit with the designated contact.
• Submission portal: All submissions must be made via the eTenders portal, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: The contract duration is not specified, but it includes a defects liability period of 12 months post-completion.
• Payment terms: Payments will be made based on contractor performance and compliance with project specifications.
• Key SLAs/KPIs: Regular site meetings every two weeks during the project duration.
• Termination clauses: The client may terminate the contract at will, with specific compensation terms outlined.
• IP ownership: The consultant retains ownership of designs, with the client granted a license for use.
• Sub-contracting rules: Sub-consultants must be qualified professionals in their respective fields.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1.0 million may limit competition, potentially favoring larger firms.
• Geographic constraints: While not explicitly stated, the location of the project may favor local firms with established relationships.
• Funding dependencies: Future developments may hinge on securing additional funding, which could impact project timelines.
• Tight timelines: The project has a defined completion timeline, with potential penalties for delays.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in architectural or civil structural consultancy, particularly in educational or sports facility projects.
• Consortiums and sub-contracting: Allowed, provided all sub-consultants are qualified professionals.
• Bid preparation effort: Estimated at 10-15 days for a comprehensive submission.
• Pwin signal: The presence of an incumbent may strengthen competition, but the project is open to new entrants with relevant experience.

11. Where to dig deeper

• Source RFT filename: Appendix B Invitation to Tender Letter.pdf
• eTenders CFT ID: CFT 4336157
• Contact email: [email protected]
• Important attachments:
• Appendix D – Form of tender and declaration
• Appendix E – Tender Proposal Form
• Coláiste Dún Iascaigh - Sports Facilities Development Project.pdf