Supply, Installation, Maintenance and Advertising Rights of Bus Shelters

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------------|-----------------------------------------------------------------------|-------------------------------------|-----------------|----------|----------------|------|----------|------------------|-----------------------------|-------------------------| National Transport Authority_1149 Supply, Installation, Maintenance and Advertising Rights of Bus Shelters Facilities Management & Cleaning €120,000,000.00 not stated Open not stated Ireland 36 months 2024-11-27T12:00:00+00:00 13th March 2025

2. Scope of Work

The contractor is responsible for the supply, installation, maintenance, and advertising rights of bus shelters across Ireland. This contract encompasses a comprehensive range of activities to ensure the effective operation and upkeep of bus shelters, which are critical for public transport infrastructure.

The key activities include:

• Supply and Installation:

• Design and construct bus shelters with a minimum design life of 15 years.

• Ensure shelters meet specified dimensions: lengths between 2500mm and 11000mm, and widths between 1500mm and 2200mm.

• Install Real-Time Passenger Information (RTPI) systems at each shelter.

• Maintenance:

• Conduct monthly maintenance checks on all installed bus shelters.

• Address repairs and replacements as necessary, ensuring compliance with safety and accessibility standards.

• Maintain cleanliness and operational functionality of shelters, including information panels and advertising displays.

• Advertising Rights:

• Manage advertising rights associated with the bus shelters, including securing contracts with advertisers.

• Ensure that advertising panels comply with local regulations and do not obstruct visibility or safety.

• Reporting and Compliance:

• Provide regular reports to the National Transport Authority on maintenance activities, advertising revenue, and any incidents or issues.

• Ensure compliance with relevant standards, including ISO 9001:2015 for quality management.

• Change Management:

• Implement changes as directed by the Authority, following the Change Management Procedure outlined in the tender documents.

The contractor must also coordinate with local authorities and stakeholders to ensure that installations do not interfere with existing infrastructure and comply with local planning regulations.

3. Background & buyer context

This procurement is initiated by the National Transport Authority to enhance public transport facilities in alignment with national transport policies. The initiative aims to improve passenger experience and accessibility through modernized bus shelters. This project is part of a broader strategy to promote public transport usage and reduce reliance on private vehicles, contributing to environmental sustainability goals. The Authority has previously engaged contractors for similar projects, but this tender seeks to consolidate and enhance service delivery across the network.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €10,000,000 in the last three financial years.
• Insurance:
• Public Liability Insurance: €6,500,000 per claim.
• Employer's Liability Insurance: €13,000,000 per claim.
• Professional Indemnity Insurance: €2,000,000 per claim, with a limitation of €6,500,000 in the aggregate.
• Certifications: Compliance with ISO 9001:2015 for quality management systems.
• Past experience: Minimum of 3 comparable projects completed within the last 5 years, each valued at no less than €1,000,000.
• Personnel: At least 2 project managers with a minimum of 5 years' experience in similar projects.
• Geographic constraints: Bidders must be based within the EU/EEA.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document using the provided template, limited to 20 pages.
• CVs: Resumes for key personnel, limited to 2 pages each.
• Pricing schedule: Completed using the specified template.
• Case studies: At least 3 case studies of similar projects, each valued between €1,000,000 and €5,000,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is required on 2024-11-10; contact details for coordination will be provided.
• Submission portal: All documents must be submitted via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract is for 36 months with an option for a 12-month extension at the Authority's discretion.
• Payment terms: Monthly payments based on maintenance performance and advertising revenue.
• Key SLAs/KPIs: Specific performance metrics related to maintenance response times and advertising revenue targets.
• Liquidated damages: Penalties for failure to meet service levels, calculated as a percentage of monthly fees.
• Termination clauses: The Authority may terminate the contract with 30 days' notice for non-performance.
• IP ownership: All intellectual property created during the contract will belong to the Authority.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the Authority.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• High turnover threshold: The requirement for a minimum turnover of €10,000,000 may exclude smaller firms.
• Geographic constraints: Bidders must be based within the EU/EEA, limiting participation from non-EU firms.
• Tight timelines: The go-live date of 13th March 2025 may be challenging for contractors to meet, especially if unforeseen delays occur.
• Incumbent advantage: Previous contractors may have an advantage due to familiarity with the Authority's processes and requirements.

10. SME fit assessment

This tender is suitable for medium to large firms with experience in public infrastructure projects.

• Credible bidders: Firms with a proven track record in facilities management, public transport infrastructure, and advertising management are ideal.
• Consortium or sub-contracting: Allowed, but must be disclosed and approved.
• Indicative bid-prep effort: Approximately 10-15 days to prepare a competitive bid.
• Pwin signal: The presence of incumbents may indicate a competitive landscape, but the tender is open to new entrants with the right qualifications.

11. Where to dig deeper

• Source RFT filename: Supply_Installation_Maintenance_Advertising_Bus_Shelters.pdf
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Schedule 3 - Change Management Procedure
• Schedule 4 - Exit Management Plan
• Appendix A - Pricing Template