Provision of development and delivery of training in relation to the Creative Youth Plan (Pillar 1 of the Creative Ireland Programme)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the development and delivery of training related to the Creative Youth Plan, which is part of the Creative Ireland Programme. The successful contractor will provide training services over a term of 36 months, with an estimated commitment of 15-20 days per annum. The training sessions will be conducted both online and in-person, targeting various educational and community settings.

Key activities include:

• Development of Training Content: Create training materials focused on the definition of creativity, its value, and creative facilitation. This should align with the Creative Youth Plan 2023-2027 and be supported by international evidence-based pedagogy.
• Delivery of Training Sessions: Conduct training sessions lasting 1-3 days in the following settings:
• Formal education institutions
• Education and Training Boards, particularly for Local Creative Youth Partnerships
• Community and youth work settings
• Early Learning and Care and School Age Childcare environments
• Target Audience: Training will be aimed at creative practitioners, artists, educators (from early years to third level), Local Creative Youth Partnership Coordinators, and Youth Officers.
• Feedback Mechanism: Collect and disseminate participant feedback on training effectiveness, reporting this feedback to the Creative Ireland Programme. Adjust training content based on this feedback.
• Outcomes: The service aims to achieve greater alignment across programmes, support in the development of initiatives, and enhance understanding of creativity in educational contexts.

The contractor must demonstrate experience in training development and delivery, particularly in cultural and artistic creativity, and have knowledge of the Irish education system and relevant policies.

3. Background & buyer context

This procurement aligns with the Creative Youth Plan 2023-2027, launched in March 2023, which aims to embed creativity in the lives of children and young people across various settings. The Creative Ireland Programme, established in 2017, seeks to inspire and transform communities through creativity. The Department of Culture Communications Sport is leading this initiative, in partnership with multiple government departments and agencies. The contract aims to support the implementation of the new Creative Youth Plan, building on the legacy of previous initiatives.

4. Eligibility & selection criteria

Bidders must meet the following criteria to be considered for evaluation:

• Turnover requirement: Not specified for this tender.
• Insurance: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Bidders must demonstrate relevant experience in delivering training in educational and youth settings.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Bidders must be able to deliver services primarily in Dublin.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, with a focus on both price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: An 8-page service proposal outlining relevant experience and planned approach.
• CVs: Include CVs for key personnel involved in the project.
• Pricing schedule: Complete the provided pricing tables, including a fixed daily rate.
• Case studies: Provide examples of past projects relevant to the tender.
• Declarations: Include Tax Clearance Access Number, ESPD, Bona Fides, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic postbox on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The contract will last for 36 months.
• Payment terms: Payments will be made upon completion of training sessions, subject to the Prompt Payments Act, 1997.
• SLA/KPI: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks include:

• Uncertain volume of work: The estimated commitment of 15-20 days per annum does not guarantee a minimum number of training days, which may affect financial planning.
• Single service provider: The contract is intended for a single provider, which may limit competition and flexibility.
• Language requirements: The ability to provide training materials in Irish is mandatory, which may restrict bidders without such capabilities.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid must have:

• Relevant experience: Firms with expertise in training development and delivery in educational and community settings are well-suited.
• Certifications: While specific certifications are not mandated, familiarity with educational policies and frameworks is advantageous.
• Consortium or sub-contracting: Not specified for this tender, but potential bidders should assess their capabilities independently.
• Indicative bid-prep effort: Preparing a competitive bid may require several days of work, including research and document preparation.
• Pwin signal: The absence of an incumbent or named past winners may provide an opportunity for new entrants.

11. Where to dig deeper

• Source RFT filename: Creative Youth Training Tender 2024 .docx
• eTenders CFT ID: Not specified.
• Contact email: Queries must be directed through the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Creative Youth Plan 2023-2027
• Training Delivery Requirements
• Pricing Schedule Template