Five year contract for the purchase of Fleet Gangways

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------------|-----------------------------------------------------|----------------------|------------------|----------|----------------|------|----------|-----------------|-----------------------------------|------------------| Irish Defence Forces_1144 A11 Five year contract for the purchase of Fleet Gangways Supplies €280,000 not stated Open not stated not stated 12 months (with up to 4 extensions) 25/10/2024 12:00

2. Scope of Work

The contract involves the supply of Fleet Gangways for the Irish Defence Forces over a five-year period, with an estimated expenditure of €280,000. The contractor will be responsible for the following activities:

• Supply of Fleet Gangways: The contractor must provide marine-grade lightweight aluminium gangways manufactured in accordance with ISO 7061 and marine classification standards.
• Delivery: Timely delivery of gangways to specified locations as required by the Irish Defence Forces.
• Installation: Installation of the gangways at designated sites, ensuring compliance with safety and operational standards.
• Maintenance and Support: Provision of ongoing maintenance and support for the gangways throughout the contract period.
• Documentation: Submission of all necessary documentation, including proof of compliance with manufacturing standards and delivery schedules.

The contractor must ensure that all products meet the required specifications and are delivered within the agreed timelines.

3. Background & buyer context

This procurement is initiated to replace existing Fleet Gangways used by the Irish Defence Forces. The decision aligns with the Defence Forces' ongoing commitment to maintain operational readiness and safety standards. The contract is part of a broader strategy to enhance the capabilities of the Defence Forces, ensuring that they have access to reliable and compliant equipment. The procurement process is open to all qualified suppliers, with an emphasis on encouraging participation from small and medium enterprises (SMEs).

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: Not specified for this tender.
• Certifications: Compliance with ISO 7061 and marine classification standards.
• Past experience: Not specified for this tender.
• Personnel: Must nominate a Project Manager with relevant experience and qualifications.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of their ability to meet these criteria in their submissions.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will be based on the most economically advantageous tender (MEAT) principle.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Use the named template with a maximum of 20 pages.
• CVs: Provide CVs for the nominated Project Manager and key personnel (maximum 2 pages each).
• Pricing schedule: Complete the specified template, detailing all costs.
• Case studies: Include 2-3 relevant case studies demonstrating previous experience with similar projects.
• Declarations: Submit the European Single Procurement Document (eESPD), Tax Clearance Certificate, and Conflict of Interest declaration.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted via the eTenders platform.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial contract length of 12 months, with the possibility of up to four 12-month extensions.
• Payment terms: Payments will be made in accordance with the Goods Contract, with all prices quoted being inclusive of delivery and ancillary costs.
• Key SLAs/KPIs: Timely delivery and compliance with safety standards are critical performance indicators.
• Termination clauses: Either party may terminate the contract with 90 days' written notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the Prime Contractor must be designated.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Insurance requirements: The high levels of required insurance may limit participation from smaller firms that cannot meet these thresholds.
• Turnover and experience: The lack of specified turnover and experience requirements may lead to a wide range of bidders, but could also result in varying levels of capability.
• Delivery timelines: The requirement for timely delivery may pose challenges, particularly if unforeseen circumstances arise.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate:

• Credible bidding capacity: Firms with experience in supplying marine equipment or similar goods, and the ability to meet insurance requirements.
• Consortium or sub-contracting: Allowed, which may enable smaller firms to partner with larger entities to meet requirements.
• Indicative bid-prep effort: Estimated at 10-15 days for preparation and submission.
• Pwin signal: The absence of an incumbent supplier may provide opportunities for new entrants, but the requirement for high insurance coverage may deter some SMEs.

11. Where to dig deeper

• Source RFT filename: Gangway FINAL.docx
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Queries must be directed via the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement