Annual Supply and Delivery of 120,000 Printed Clear HDPE Bags

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------------------|------------------------------------------------|-------------------------------|------------------|----------|----------------|------|----------|------------------|-------------------------------|-----------------------| Kerry County Council_1204 Annual Supply and Delivery of 120,000 printed clear HDPE bags Office Supplies & Equipment not disclosed not stated Open Procedure 1 Kerry 2 years 31 October 2024, 16:00 1 January 2025

2. Scope of Work

Kerry County Council's Environmental Services department seeks a contractor for the annual supply and delivery of 120,000 printed clear HDPE bags over a two-year period, commencing January 2025. The contractor will be responsible for producing and delivering bags that meet specific quality and environmental standards.

The key activities include:

• Production of Bags:

• Supply 120,000 clear heavy-duty refuse sacks (HDPE) with a minimum thickness of 28 µm.

• Each bag must have a carry-weight of 10 kg and a drop-weight of 20 kg, compliant with Standard EN13592.

• Bags must feature the Kerry County Council crest and specific printed text in black, as detailed in Appendix C.

• Packaging Requirements:

• Bags must be packed in groups of four, totaling 30,000 packs per year.

• Each box containing the packs must be numbered sequentially starting from 01.

• Delivery Logistics:

• Deliveries of 30,000 packs must be made annually to the North Kerry Landfill Site, located at Muingnaminnane, Tralee, Co Kerry (V92 K44V).

• The contractor may opt for a single delivery of 30,000 packs or two deliveries of 15,000 packs each year.

• Sample Submission:

• Suppliers must provide samples of the quoted bags to the designated contact at Kerry County Council.

• Timeline for Deliveries:

• Suppliers should indicate the expected delivery timeframe from the date of order.

3. Background & buyer context

This procurement aligns with Kerry County Council's ongoing efforts to enhance waste management and recycling initiatives. The decision to issue this tender is driven by the need for sustainable waste solutions and compliance with environmental regulations. The council aims to improve the efficiency of its waste management processes while promoting the use of eco-friendly materials. There is no mention of an incumbent supplier, indicating an open opportunity for new bidders.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €130,000 during one of the last three years.
• Insurance:
• Employer’s Liability: €13 million
• Public/Product Liability: €6.5 million minimum
• Certifications: Not specified for this tender.
• Past experience: Evidence of three comparable projects involving similar contracts within the last three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded to the most economically advantageous compliant tender, with a price/quality split favoring cost.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Use the provided template; no specified page limit.
• CVs: Relevant personnel's CVs; no specified page count.
• Pricing schedule: Must follow the specified format in the TRD.
• Case studies: Evidence of three comparable projects.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted electronically via eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Duration: Initial contract for two years, with one optional extension of twelve months based on performance and budget availability.
• Payment terms: Payments will be made in Euros (€), exclusive of VAT, as per agreed terms.
• Key SLAs/KPIs: Timely delivery of bags as specified.
• Termination clauses: The council reserves the right to terminate the contract due to external factors affecting competitiveness.
• Sub-contracting rules: Not specified for this tender.
• IP ownership: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks include:

• Turnover threshold: The minimum turnover requirement of €130,000 may limit participation from smaller firms.
• Delivery timeframe: The maximum delivery timeframe of four months may pose challenges for suppliers with limited capacity.
• Environmental compliance: The requirement for a quantification of the carbon footprint may necessitate additional resources for bidders.

10. SME fit assessment

This tender is suitable for small to medium enterprises (SMEs) with experience in supplying similar products. Bidders should have:

• A proven track record in supplying printed bags or similar products.
• The capacity to meet insurance and turnover requirements.
• The ability to deliver within the specified timeframe.

Consortium bids are permitted, allowing smaller firms to collaborate to meet the requirements. Preparation for the bid may require several days of effort, including documentation and sample preparation. The presence of a clear turnover threshold may indicate a competitive environment, potentially favoring established suppliers.

11. Where to dig deeper

• Source RFT filename: 2A Request for Tender Contract Open Procedure (RFT).pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments: Appendix B – Approximate Bag Dimensions, Appendix C – Wording on Bag.