Request for Tender for the Supply of Diesel and Gas Oil to Shannon Airport Authority DAC

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply of diesel and gas oil to Shannon Airport Authority DAC. The successful contractor will be responsible for the procurement, delivery, and management of fuel supplies to ensure uninterrupted operations at the airport.

Key activities include:

• Fuel Supply: Provision of diesel and gas oil in compliance with relevant regulations and standards.
• Delivery Logistics: Timely delivery of fuel to designated locations within Shannon Airport, ensuring minimal disruption to airport operations.
• Quality Assurance: Regular testing and quality checks of fuel to meet specified standards.
• Documentation: Maintenance of accurate records of fuel deliveries, including quantities and delivery times.
• Environmental Compliance: Adherence to environmental regulations regarding fuel storage and handling.
• Emergency Response: Implementation of emergency procedures in case of fuel spills or other incidents.

The contractor must manage the logistics of fuel delivery, including scheduling and coordination with airport operations. The contract duration is set for 36 months, with the possibility of two 12-month extensions, contingent on performance and mutual agreement.

3. Background & buyer context

This procurement is initiated to ensure a reliable supply of diesel and gas oil for Shannon Airport Authority DAC, which is critical for airport operations. The contract aligns with the authority's strategic objectives to enhance operational efficiency and sustainability. The current supplier's performance may have prompted this tender, although no specific incumbent is mentioned. The procurement is part of a broader initiative to modernize and streamline airport services.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1.5 million in fuel supply over the last three years.
• Insurance:
• Employer’s Liability: €12.7 million
• Public/Product Liability: €6.5 million
• Motor Insurance Liability: €1.12 million
• Certifications: Compliance with ISO 9001 for quality management and ISO 14001 for environmental management.
• Past experience: Evidence of at least three comparable projects in fuel supply within the last five years.
• Personnel: At least one project manager with a minimum of five years’ experience in fuel supply management.
• Geographic constraints: Bidders must be based within 100 km of Shannon Airport.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on both price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document following the provided template, with a maximum of 20 pages.
• CVs: Resumes for key personnel, limited to two pages each.
• Pricing schedule: Completed Appendix 2, detailing pricing structure.
• Case studies: Three examples of similar projects, with values between €100,000 and €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: Tenders must be submitted via the eTenders portal in PDF format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: 36 months, with the option to extend for up to 24 months.
• Payment terms: Payments to be made within 30 days of receipt of a valid invoice.
• Key SLAs/KPIs: Timely delivery of fuel, quality compliance, and emergency response protocols.
• Liquidated damages: Applicable for delays in delivery, with penalties outlined in the contract.
• Termination clauses: The authority may terminate the contract for non-compliance or failure to meet performance standards.
• IP ownership: All documentation and records generated during the contract remain the property of the authority.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover threshold: The minimum turnover requirement of €1.5 million may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be located within 100 km of Shannon Airport could restrict competition.
• Environmental compliance: Stringent environmental regulations may pose challenges for bidders without established systems.
• Dependence on fuel price fluctuations: The contract's pricing structure may be affected by volatile fuel prices, impacting profitability.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in fuel supply and logistics.

• Credible bidders: Firms with experience in fuel supply, relevant certifications, and the capacity to meet insurance requirements can bid.
• Consortium/sub-contracting: Bidders may form consortia, but one entity must act as the prime contractor.
• Bid preparation effort: Estimated at 10-15 days to gather documentation and prepare the submission.
• Pwin signal: The absence of a named incumbent may provide an opportunity for new entrants, but the turnover requirement may favor established firms.

11. Where to dig deeper

• Source RFT filename: Request for Tender for the Supply of Diesel and Gas Oil to Shannon Airport Authority DAC.docx
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments: Appendix 1 — Requirements and Specification, Appendix 2 — Pricing Schedule, Appendix 3 — Tenderers’ Statement / Form of Tender.