Development and Delivery of a Waste Collection Permitting Course for Laois and Offaly ETB

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the development and delivery of a blended waste collection permitting course for Laois and Offaly Education and Training Board (LOETB). The successful contractor will be responsible for training between 100 and 500 participants annually, depending on demand. The course will be accredited by the Chartered Institute of Wastes Management and must be updated in accordance with changes in legislation.

Key activities include:

• Course Development: Create a comprehensive training program covering:

• EU Waste Legislation and relevant regulations.

• The role of statutory bodies, including the National Waste Collection Permit Office (NWCPO) and local authorities.

• The waste collection permitting system, including who requires a permit and the application process.

• Permit conditions and waste classification.

• Record-keeping and completion of annual returns.

• Course Delivery: Conduct training sessions in Laois and Offaly, with potential for alternative locations. The contractor must provide all necessary facilities, tools, and materials for the courses.

• Course Management: Appoint a dedicated course manager as the main point of contact for LOETB, ensuring compliance with all safety and operational standards.

• Quality Assurance: Ensure that all course materials are of high quality and comply with LOETB branding guidelines.

The contractor must also demonstrate a thorough understanding of the "Fit and Proper Person" criteria as outlined in the Waste Management Act 1996, ensuring that participants are adequately prepared to apply for waste collection permits.

3. Background & buyer context

This tender is being issued in response to the need for updated training in waste collection permitting, aligned with current legislation and regulatory requirements. The initiative is part of LOETB's broader strategy to enhance skills and compliance in waste management within the region. The NWCPO mandates that applicants for waste collection permits demonstrate technical competence, which necessitates the provision of accredited training courses. The procurement aims to appoint one or more training providers with the requisite expertise to fulfill this requirement.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €50,000 in relevant areas of work.
• Insurance:
• Public/Products Liability: €6.5 million
• Employer Liability: €13 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Must be able to deliver services primarily in Laois and Offaly, with potential for alternative locations.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall evaluation will follow a Most Economically Advantageous Tender (MEAT) approach.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the named template with specified page limits.
• CVs: For key personnel, adhering to page count limits.
• Pricing schedule: Complete the provided template.
• Case studies: Include a minimum of two relevant examples of past training delivery.
• Declarations: Include Tax Clearance Access Number, Bona Fides, and Conflict of Interest declarations.
• Mandatory site visit: Not specified.
• Submission portal: All submissions must be made through the eTenders website in the specified format.

7. Key dates & process

8. Contract terms that matter

The contract will be for a duration of 12 months, with an option for one 12-month extension. Key terms include:

• Payment terms: Not specified.
• Key SLAs/KPIs: Not specified.
• Liquidated damages: Not specified.
• Termination clauses: LOETB reserves the right to terminate the contract under certain conditions.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns for bidders include:

• The requirement for a minimum turnover of €50,000 may limit participation from smaller firms.
• The lack of specified past experience or personnel requirements could lead to ambiguity in evaluation.
• The contract's dependency on demand for courses may result in fluctuating workloads and revenue uncertainty.
• The absence of detailed payment terms may pose cash flow risks for the contractor.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in training and waste management. Viable bidders should have:

• Experience in delivering accredited training courses, particularly in waste management.
• Knowledge of current waste legislation and permitting processes.
• Capacity to manage and deliver training to groups of varying sizes.

Consortium or subcontracting arrangements are not explicitly mentioned, so bidders should assume that direct delivery is preferred. Preparation for the bid may require several days of effort, particularly in compiling case studies and pricing schedules. The incumbent's strength is not specified, but the tender does not indicate a sole-supplier framework.

11. Where to dig deeper

• Source RFT filename: RFT Final.docx
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Queries must be submitted via the eTenders website.
• Important attachments:
• Pricing Schedule
• Method Statement Template
• Course Delivery Requirements Document