NCH - Industrial Grade Dishwashers

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply, delivery, installation, and commissioning of Industrial Grade Dishwashers for the New Children's Hospital (NCH) at St. James’s Campus, Dublin 8. The dishwashers will operate continuously, 24 hours a day, 365 days a year, necessitating robust performance and reliability.

Key activities include:

• Supply of Dishwashers: Provision of Industrial Grade Dishwashers that meet the operational requirements outlined in the User Requirement Specification (URS).
• Installation: Complete installation of the dishwashers in designated catering areas of the NCH.
• Commissioning: Ensuring the dishwashers are fully operational and meet specified performance metrics.
• Warranty Provision: Offering a warranty for the dishwashers post-installation.
• User Manuals: Providing comprehensive user manuals to Children’s Health Ireland (CHI) upon installation.
• Maintenance Agreement: Post-acceptance, CHI may enter into a Planned Preventative Maintenance Agreement with the successful tenderer.

The successful contractor must ensure that all installations are compliant with health and safety regulations and that all necessary documentation is provided prior to commencing work.

3. Background & buyer context

This procurement is part of the broader initiative to equip the New Children's Hospital, a project overseen by the National Paediatric Hospital Development Board (NPHDB). The NPHDB is responsible for the design, construction, and equipping of the NCH, which is expected to enhance pediatric healthcare services in Ireland. The urgency of this tender aligns with the timeline for the hospital's operational readiness, with substantial completion anticipated between September and October 2024.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €650,000 for the last three financial years (2021, 2022, 2023).
• Insurance:
• Employers Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Evidence of three comparable projects involving the supply, installation, and commissioning of similar dishwashers within the last three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on both price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the provided template with a maximum of 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the specified template.
• Case studies: Provide details of three relevant projects, including value ranges.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Interested bidders must contact Mr. Seamus Forde to schedule a visit before the submission deadline.
• Submission portal: All documents must be submitted electronically via eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: Not specified.
• Payment terms: Payment will be made upon successful delivery and commissioning of the dishwashers.
• Key SLAs/KPIs: Performance metrics must be met as per the URS.
• Liquidated damages: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Allowed, but the main contractor must meet all eligibility criteria.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks include:

• The requirement for a minimum turnover of €650,000 may limit participation to established firms.
• The tight timeline for go-live may pose challenges for new entrants or smaller firms.
• The absence of specified certifications could lead to ambiguity in compliance expectations.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in supplying and installing industrial-grade kitchen equipment. Viable bidders should:

• Have a proven track record of similar projects.
• Be capable of meeting the insurance and turnover requirements.
• Consider forming a consortium if they lack the necessary turnover individually.
• Expect to invest several days in bid preparation, including documentation and site visits.
• Recognize that incumbents may have an advantage due to familiarity with the project requirements.

11. Where to dig deeper

• Source RFT filename: Request for Tender - NCH Industrial Grade Dishwashers (ID 158154).pdf
• eTenders CFT ID: Not specified.
• Contact email: [email protected]
• Important attachments: User Requirement Specification (URS), Pricing Schedule template, Tender Response Document (TRD).