Design, Delivery and Installation of Temporary Modular Accommodation for 50 Air Corps Personnel at Casement Aerodrome, Baldonnel, Dublin

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the design, delivery, and installation of temporary modular accommodation for 50 personnel of the Air Corps at Casement Aerodrome, Baldonnel, Dublin. The project aims to provide functional living and working spaces that meet the operational needs of the Air Corps.

Key activities include:

• Design Phase: Develop architectural and engineering designs for modular units, ensuring compliance with relevant regulations and standards.
• Delivery: Transport modular units to the site, ensuring timely arrival and adherence to safety protocols.
• Installation: Assemble and install the modular units on-site, including:
• Electrical systems
• Plumbing and heating systems
• Interior finishes and furnishings
• Quality Assurance: Conduct inspections and testing of all systems to ensure functionality and safety.
• Site Management: Oversee the construction site, ensuring compliance with health and safety regulations.
• Handover: Provide training and documentation to Air Corps personnel on the use and maintenance of the facilities.

The project is expected to follow a structured workflow, with clear phases for design, delivery, and installation, ensuring that all aspects are completed within the specified timeline.

3. Background & buyer context

This tender is being issued as part of the Department of Defence's ongoing efforts to enhance operational capabilities and living conditions for Air Corps personnel. The need for temporary modular accommodation arises from strategic decisions to improve facilities at Casement Aerodrome, which serves as a key operational base. The project aligns with broader government initiatives aimed at modernizing military infrastructure and ensuring that personnel have access to adequate living conditions.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement: Minimum average annual turnover of €1.5 million in the area of construction works.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 for any one accident.
• Employer’s Liability Insurance: Minimum cover of €13,000,000 for any one accident.
• Professional Indemnity Insurance: Minimum cover of €750,000.
• Certifications: Not specified for this tender.
• Past Experience: Bidders must demonstrate experience in at least three comparable projects within the last five years, each with a total value not less than €1,000,000.
• Personnel: A minimum of three full-time employees delivering construction services on-site for each of the three years preceding the tender submission.
• Geographic Constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality. There are no minimum scoring thresholds specified for individual criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document following the provided template, with a maximum of 20 pages.
• CVs: CVs for key personnel, limited to two pages each.
• Pricing Schedule: A completed pricing document using the specified template.
• Case Studies: At least three case studies of similar projects, each with a value of at least €1,000,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Site Visit: A mandatory site visit is required; details will be provided upon request.
• Submission Portal: All submissions must be made via the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and Extensions: The contract duration is set for completion by January 1, 2025, with potential for extensions based on project needs.
• Payment Terms: Payments will be made upon completion of specified milestones, with interim payments allowed.
• Key SLAs/KPIs: Performance indicators will include timely delivery, quality of installation, and compliance with safety standards.
• Liquidated Damages: A penalty regime may apply for delays in project completion, with specific amounts to be defined in the contract.
• Termination Clauses: The contract may be terminated for non-compliance or failure to meet performance standards.
• IP Ownership: All designs and documentation produced will remain the property of the Department of Defence.
• Sub-contracting Rules: Sub-contracting is permitted, but the main contractor remains responsible for all aspects of the work.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• Turnover Requirement: The minimum turnover requirement of €1.5 million may limit participation from smaller firms.
• Geographic Constraints: No specific geographic constraints are mentioned, which may open the bidding to a wider range of contractors.
• Tight Timeline: The go-live date of January 1, 2025, may pose challenges for contractors in terms of resource allocation and scheduling.
• Insurance Requirements: High insurance coverage levels may deter smaller firms from bidding due to cost implications.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) considering this tender should note:

• Credible Bidders: Firms with experience in modular construction, a solid insurance profile, and a minimum turnover of €1.5 million are well-suited to bid.
• Consortiums/Sub-contracting: Bidders may form consortiums, but the combined turnover must meet the minimum requirement.
• Bid Preparation Effort: Preparation may require several weeks, including time for site visits and document compilation.
• Pwin Signal: The presence of established contractors in the market may indicate a competitive environment, but the absence of an incumbent may provide opportunities for new entrants.

11. Where to dig deeper

• Source RFT Filename: Volume B - FOT Modular Accommodation.pdf
• eTenders CFT ID: not specified
• Contact Email: Ms. Sarah Zacharia, Property Management, Department of Defence
• Important Attachments:
• Appendix B1 — Works Requirements
• Appendix B2 — Suitability Assessment
• Pricing Document — Tender Summary