NBC Painting Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-----------------------|------------------------------------|------------------|----------|----------------|------|----------|------------------|-----------------------------|------------------| Irish Blood Transfusion Service NBC Painting Works Facilities Management & Cleaning not disclosed not stated Open not stated not stated not stated 2024-10-18T11:00:00+00:00 not stated

2. Scope of Work

The NBC Painting Works tender involves comprehensive painting services for the Irish Blood Transfusion Service facilities. The contractor is expected to provide high-quality painting and finishing services across multiple sites, ensuring compliance with health and safety regulations and aesthetic standards.

Key activities include:

• Surface Preparation: Cleaning, sanding, and priming surfaces prior to painting.
• Painting: Application of various types of paint (e.g., water-based, oil-based) on walls, ceilings, and other surfaces.
• Finishing: Application of sealants and protective coatings to enhance durability.
• Maintenance: Regular touch-ups and maintenance of painted surfaces to ensure longevity.
• Waste Management: Proper disposal of paint materials and adherence to environmental regulations.
• Reporting: Providing detailed reports on work completed, including any issues encountered and resolutions.

The contractor must demonstrate familiarity with the specific requirements of healthcare environments, including infection control protocols and the use of low-VOC paints. The work is expected to be carried out during designated hours to minimize disruption to operations.

3. Background & buyer context

The procurement of painting services is part of the Irish Blood Transfusion Service's ongoing commitment to maintaining high standards in its facilities. This initiative aligns with the organization's broader strategy to enhance operational efficiency and ensure compliance with health and safety standards. The tender is being issued at a time when the service is looking to refresh its facilities to provide a safe and welcoming environment for both staff and donors. There is no mention of an incumbent contractor in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €500,000 in the last three years.
• Insurance:
• Public Liability: €6.5 million
• Employer's Liability: €13 million
• Product Liability: €6.5 million
• Professional Indemnity: €6.5 million
• Cyber: not specified for this tender
• Motor: not specified for this tender
• Certifications: Bidders must hold relevant certifications, including ISO 9001 and ISO 14001.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each valued at no less than €100,000.
• Personnel: At least one project manager with a minimum of 5 years’ experience in facilities management.
• Geographic / facility constraints: Bidders must be located within 50 km of the primary service location.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split is 70% for compliance and 30% for cost. A minimum score of 3 is required in the compliance section for the submission to progress.

6. Submission requirements

Bidders must provide the following documentation:

• Method statement / response document: Must follow the provided template with a maximum of 20 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Must use the specified template and detail all costs.
• Case studies: Provide 2 case studies of relevant projects, each valued between €100,000 and €500,000.
• Declarations: Complete and submit the ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is required on 2024-10-01; contact details for scheduling are provided in the tender documents.
• Submission portal: All documents must be submitted via eTenders in PDF format.

7. Key dates & process

8. Contract terms that matter

The contract will have an initial term of 12 months, with the possibility of two 12-month extensions based on performance. Payment terms will be net 30 days from the date of invoice submission. Key performance indicators (KPIs) will include response times for maintenance requests and quality of work, with liquidated damages applicable for failure to meet these KPIs. The contract includes clauses for termination for convenience and for cause, as well as stipulations regarding intellectual property ownership of any materials produced. Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• The turnover requirement of €500,000 may limit participation from smaller firms, potentially favouring larger incumbents.
• The requirement for a minimum of 3 comparable projects may disadvantage newer entrants to the market.
• The tight timeline for the go-live date may pose challenges for bidders to mobilize resources effectively.
• The mandatory site visit may incur additional costs for bidders, particularly if travel is required.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in facilities management and painting services. Viable bidders should have a proven track record in similar projects, with the necessary certifications and insurance coverage. Consortium bidding is allowed, which may enable smaller firms to combine resources and meet eligibility criteria. Preparation for the bid may require approximately 10-15 days, depending on the complexity of the documentation. The presence of a minimum turnover requirement and past experience criteria suggests that incumbents or larger firms may have an advantage in this tender.

11. Where to dig deeper

• RFT filename: NBC_Painting_Works_Tender_Documents.zip
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• "Award Criteria.docx"
• "Method Statement Template.docx"
• "Pricing Schedule Template.xlsx"