NORA Tarbert Tank Lining of the Floor

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the lining of Tank 12 at the NORA Oil Storage Terminals in Tarbert. The contractor will be responsible for ensuring that the tank lining meets specified technical and safety standards. The work will be conducted under strict compliance with relevant regulations, including ISO standards.

Key activities include:

• Surface Preparation: Cleaning and preparing the steel substrate to meet ISO 8501-3 Grade P3 standards.
• Application of Lining Material: Applying the specified lining material when the steel substrate temperature is at least 3°C above the dew point.
• Quality Control: Implementing a quality assurance plan to ensure compliance with ISO 12944 standards for corrosion protection.
• Documentation: Providing a detailed method statement for each task at least three days before commencing work.
• Safety Compliance: Adhering to health and safety regulations throughout the project duration.
• Potential Additional Work: Provision for lining additional tanks may be included, depending on future requirements.

The contractor must develop a single integrated schedule that meets the minimum project requirements, ensuring timely completion and adherence to safety protocols.

3. Background & buyer context

This procurement is initiated by the National Oil Reserves Agency (NORA) to maintain and enhance the safety and operational efficiency of its oil storage facilities. The project aligns with NORA's strategic objectives to ensure compliance with safety regulations and to manage risks associated with oil storage. The timing of this tender reflects NORA's ongoing commitment to infrastructure improvement and regulatory compliance in the oil sector.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €150,000 over the last three financial years. If a group of entities is bidding, the lead entity must have an annual turnover of at least €100,000.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €2.6 million
• Certifications: Compliance with ISO standards, particularly ISO 12944 and ISO 8501.
• Past experience: Demonstrated experience in similar projects, particularly in the oil industry, is required.
• Personnel: Key personnel must have relevant qualifications and experience in similar projects.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow a Most Economically Advantageous Tender (MEAT) approach, with no minimum scoring threshold specified.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document following the provided template, with no specified page limit.
• CVs: For key personnel, detailing relevant experience and qualifications.
• Pricing schedule: To be completed using the provided template.
• Case studies: At least two case studies of similar projects, with values ranging from €50,000 to €175,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Site visit: Attendance at a mandatory site visit on 2nd October 2024, subject to confirmation.
• Submission portal: All documents must be submitted via the electronic postbox on eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: The contract will last for the duration of the project, with potential extensions based on future requirements.
• Payment terms: Payments will be made in accordance with the Services Contract, with all prices quoted to remain valid for 26 weeks from the tender deadline.
• Key SLAs/KPIs: Compliance with ISO standards and timely completion of tasks as outlined in the method statement.
• Liquidated damages: Not specified, but adherence to timelines is critical.
• Termination clauses: The contract may be terminated with 14 days' notice if breaches occur.
• IP ownership: Not specified.
• Sub-contracting rules: Allowed, but the Prime Contractor must maintain overall responsibility.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €150,000 may limit participation from smaller firms.
• Geographic constraints: While not explicitly stated, the requirement for familiarity with local regulations may disadvantage non-local bidders.
• Tight timelines: The project must adhere to strict timelines, with potential penalties for delays.
• Regulatory compliance: The need for compliance with COMAH regulations may require specialized knowledge that not all bidders possess.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in oil storage or similar projects. Viable bidders should have:

• Relevant certifications and insurance coverage.
• Experience in projects of similar scale and complexity.
• The capacity to manage subcontractors if necessary.

Consortium bidding is permitted, allowing SMEs to collaborate with larger firms to meet requirements. Preparation for the bid may require several days of effort, including gathering documentation and preparing case studies. The presence of a minimum turnover requirement suggests that incumbents or established firms may have a competitive advantage.

11. Where to dig deeper

• Source RFT filename: RFT- NORA Tarbert Tank 12 Lining of the Floor.docx
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments: Appendix 1 — Requirements and Specifications, Appendix 2 — Pricing Schedule, Appendix 3 — Tenderer’s Statement.