Tender No 10 Critical Security Management Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of Critical Aviation Security Management Services for AirNav Ireland, which oversees safety and security in Irish civil aviation. The contractor will deliver services across multiple locations, including Dublin, Cork, and Shannon, with a focus on ensuring compliance with national and international aviation security regulations.

Key activities include:

• Static Guarding Service: Providing on-site security personnel to monitor and protect facilities.
• Remote Monitoring: Utilizing surveillance systems to oversee operations and respond to incidents.
• Occurrence & Contingency Response: Developing and implementing response plans for security incidents.
• Regulatory Compliance: Ensuring adherence to the National Civil Aviation Security Programme and relevant EU regulations.
• Mobile Patrol Services: Conducting regular patrols of facilities to deter and detect security breaches.

The contractor must demonstrate experience in securing critical national infrastructure and provide services in compliance with the National Civil Aviation Security requirements. The contract will cover 28 remote AirNav Ireland sites and will require a proven track record in aviation security services.

3. Background & buyer context

This procurement aligns with AirNav Ireland's ongoing commitment to enhance aviation security in response to evolving threats and regulatory requirements. The initiative is part of a broader strategy to ensure compliance with international aviation safety standards set by bodies such as the International Civil Aviation Organisation and the European Aviation Safety Agency. The contract is intended to replace or supplement existing security services, with the aim of improving operational efficiency and security effectiveness.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum annual turnover of €3,000,000.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Professional Indemnity: €6,500,000
• Motor Insurance: €2,500,000
• Certifications: Compliance with ISO standards including ISO 9001 (Quality Management), ISO 27001 (Information Security Management), ISO 14001 (Environmental Management), ISO 22301 (Business Continuity Management), and ISO 45001 (Occupational Health & Safety Management).
• Past experience: Evidence of at least three comparable projects in the aviation security sector within the last 12 months.
• Personnel: Key personnel must have relevant experience in aviation security management.
• Geographic constraints: Bidders must be able to operate within the specified regions of Dublin, Cork, and Shannon.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Adhering to the provided template with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Using the specified template.
• Case studies: Three examples of relevant projects, with values ranging from €1,000,000 to €5,000,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Attendance is required on specified dates.
• Submission portal: Tenders must be submitted via the eTenders platform, following specific formatting rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial duration of 5 years, with options for extension.
• Payment terms: Payments will be made in accordance with the contract terms outlined in Appendix 6.
• Key SLAs/KPIs: Specific performance indicators will be established to measure service effectiveness.
• Liquidated damages: Penalties may apply for failure to meet service levels.
• Termination clauses: Conditions under which the contract may be terminated by either party.
• IP ownership: All intellectual property developed during the contract will remain with the contracting authority.
• Sub-contracting rules: Any subcontracting must be disclosed and approved by the contracting authority.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The requirement for a minimum turnover of €3,000,000 may limit participation from smaller firms.
• The mandatory site visit could exclude bidders unable to attend, potentially narrowing the competition.
• The complexity of compliance with multiple ISO standards may pose challenges for bidders lacking experience in aviation security.
• The contract's reliance on adherence to national and international regulations may introduce risks related to regulatory changes.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) that can credibly bid for this contract should have:

• A proven track record in aviation security services, ideally with experience in state airport operations.
• The capacity to meet the insurance and turnover requirements.
• The ability to comply with ISO certifications relevant to security management.
• Consortium or subcontracting is permitted, allowing smaller firms to collaborate.
• Bid preparation may require significant effort, estimated at 10-15 days.
• The presence of an incumbent provider could influence the competitive landscape, as established firms may have an advantage in securing the contract.

11. Where to dig deeper

• Source RFT filename: RFT Document - Section 1-3 Final 02092024 Complete.docx
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments: Appendix 1 (Requirements and Specifications), Appendix 2 (Pricing Schedule), Appendix 4 (European Single Procurement Document).