Drumshanbo Narrow Gauge Trail Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------------------|-----------------------------------------|-----------------------------|------------------|----------|----------------|------|----------|-----------------|-------------------------------|------------------| Leitrim County Council Drumshanbo Narrow Gauge Trail Works €400,000 not stated Open not stated Leitrim not stated 2024-10-04T13:00:00+00:00 not stated

2. Scope of Work

The Drumshanbo Narrow Gauge Trail project involves the construction of a multi-use trail designed for walking and cycling, enhancing local recreational facilities and promoting tourism in the Leitrim area. The project encompasses approximately 5 kilometers of trail, including the installation of necessary infrastructure to support its use.

Key activities include:

• Trail Construction:

• Earthworks and grading to prepare the trailbed.

• Installation of a suitable surface material for durability and accessibility.

• Drainage Systems:

• Implementation of drainage solutions to manage water runoff and prevent erosion.

• Signage and Wayfinding:

• Installation of trail markers and informational signage to guide users.

• Landscaping:

• Restoration of surrounding areas post-construction to enhance aesthetics and ecological balance.

• Access Points:

• Development of access points to connect the trail with existing roadways and facilities.

• Safety Features:

• Installation of safety barriers and lighting along critical sections of the trail.

The project must adhere to local environmental regulations and standards, ensuring minimal disruption to the surrounding ecosystem. The contractor is expected to complete the project within a specified timeframe, with milestones for each phase of construction.

3. Background & buyer context

This tender is being issued as part of Leitrim County Council's initiative to enhance local infrastructure and promote outdoor activities. The project aligns with the council's strategic objectives to improve community amenities and support sustainable tourism. The funding for this project is sourced from local government allocations aimed at developing recreational facilities. There is no incumbent contractor mentioned for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement:

• Minimum average annual turnover of €250,000 in Civil Engineering Works.

• Insurance:

• Public Liability Insurance: Minimum €6,500,000 per accident.

• Employer's Liability Insurance: Minimum €13,000,000 per accident.

• Professional Indemnity Insurance: Minimum cover not specified, but the excess must not exceed €5,000 or 2% of the bidder's annual turnover.

• Certifications:

• Not specified for this tender.

• Past Experience:

• A minimum of 3 comparable projects completed within the last 5 years.

• Personnel:

• Not specified for this tender.

• Geographic / Facility Constraints:

• Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best price-quality ratio. No minimum scoring threshold is specified for individual criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document following the provided template, with a maximum of 10 pages.
• CVs: CVs for key personnel, limited to 2 pages each.
• Pricing Schedule: A completed pricing document in the specified format.
• Case Studies: At least 3 case studies of similar projects, each valued between €100,000 and €400,000.
• Declarations: Including ESPD, Bona Fides, Tax Clearance, and Conflict of Interest declarations.
• Site Visit: A mandatory site visit is not specified.
• Submission Portal: Tenders must be submitted via eTenders, adhering to any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term & Extension Structure: The contract duration is not explicitly stated, but completion is expected within 6 months of the contract start date.
• Payment Terms: Payments will be made within 30 days of receiving a valid invoice.
• Key SLAs/KPIs: Specific performance indicators are not detailed in the documents.
• Liquidated Damages: A rate of €200 per day for delays beyond the agreed completion date.
• Termination Clauses: Not specified in detail.
• IP Ownership: Not specified in detail.
• Sub-contracting Rules: Not specified in detail.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €250,000 is relatively low compared to the contract value of €400,000, which may limit competition to smaller firms.
• No specific geographic constraints are mentioned, which could broaden the pool of potential bidders.
• The absence of detailed SLAs/KPIs may lead to ambiguity in performance expectations.
• The lack of specified insurance requirements for Professional Indemnity may raise concerns about risk management.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in civil engineering and construction. Viable bidders should have:

• A proven track record in similar projects, ideally with experience in trail construction or civil works.
• The capability to meet the insurance requirements, particularly for Public and Employer's Liability.
• The ability to mobilize resources quickly to meet the project timeline.

Consortium or subcontracting arrangements are not explicitly mentioned, suggesting that bidders may need to be self-sufficient. The indicative bid preparation effort is estimated at 10-15 days, considering the documentation and submission requirements. The presence of a low turnover threshold may indicate a competitive advantage for smaller firms, but the lack of an incumbent may open opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: Instructions to Tenderers.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix B1 — Project Number
• Appendix B2 — Suitability Assessment
• Pricing Document Template