Supply of Telescopic Handler

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Inland Fisheries Ireland seeks to procure a Telescopic Handler to support its operational needs. The contract encompasses the supply of a single unit that meets specified technical requirements. The contractor will be responsible for the following activities:

• Supply of Telescopic Handler: The equipment must develop a minimum of 100 BHP.
• Delivery: The Telescopic Handler must be delivered to the designated location by 30 October 2024.
• Compliance with Standards: The equipment must adhere to CE Marking and ISO 10896 standards.
• Documentation: The contractor must provide all necessary documentation related to operation, maintenance, and safety of the equipment.
• Warranty and After-Sales Service: The contractor must outline warranty terms and any after-sales services included in the offer.
• Environmental Considerations: The proposal should include details on the reduced carbon footprint attributes of the Telescopic Handler.

The contract is expected to be executed within a term of 6 months, with a potential for extension based on operational requirements.

3. Background & buyer context

This procurement is initiated as part of Inland Fisheries Ireland's ongoing efforts to enhance operational efficiency and effectiveness in managing fisheries. The need for a Telescopic Handler arises from the authority's commitment to improving its logistical capabilities. The current equipment is outdated, necessitating an upgrade to meet modern operational demands. The authority encourages participation from Small and Medium Enterprises (SMEs) to foster inclusivity in public procurement.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered:

• Turnover requirement: Minimum average annual turnover of €150,000 for the last three financial years.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: not specified for this tender.
• Certifications: Compliance with CE Marking and ISO 10896 standards.
• Past experience: Evidence of at least two comparable contracts for similar goods within the last five years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on both price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Complete the Tender Response Documents (TRD) as per the provided template.
• CVs: Not specified for this tender.
• Pricing schedule: Complete Appendix 2 in the specified format.
• Case studies: Two reference contracts related to similar goods.
• Declarations: Include the European Single Procurement Document (eESPD), Tax Clearance Access Number, and Conflict of Interest declaration.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic tenderbox on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The contract is for a duration of 6 months, with no extensions specified.
• Payment terms: Payments will be made in accordance with the Goods Contract at Appendix 5.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential concerns include:

• Turnover requirement: The minimum turnover of €150,000 may limit participation from smaller firms.
• Insurance requirements: High indemnity limits may pose a barrier for some SMEs.
• Lack of specified extensions: The absence of extension clauses may limit flexibility for the contractor.
• Limited geographic constraints: Not specified, but could impact bidders' ability to deliver.

10. SME fit assessment

This tender is suitable for SMEs that can demonstrate:

• Credible bidding capacity: Firms with experience in supplying similar equipment and meeting the turnover requirement.
• Consortium or sub-contracting: Allowed, but must comply with all eligibility criteria.
• Indicative bid-prep effort: Approximately 5-10 days to prepare a compliant bid.
• Pwin signal: The lack of an incumbent supplier may provide opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: Telescopic Handler RFT.docx
• eTenders CFT ID: not specified
• Contact email or clarification portal: www.etenders.gov.ie
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement