TEN2400195 - Request for Tender for provision, installation and servicing of textile banks in County Cavan. (Concession Service) for Cavan County Council. - Reissue

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision, installation, and servicing of textile banks across 31 locations in County Cavan. The contractor is responsible for the following activities:

• Installation: Supply and install one textile receptacle at each of the 31 designated locations.
• Maintenance: Regular servicing and maintenance of the textile banks to ensure operational efficiency.
• Collection: Collect textiles from the receptacles, with an estimated annual tonnage ranging between 50 and 200 tons.
• Monetary Contribution: Pay a monetary contribution to Cavan County Council based on the tonnage of textiles collected, in addition to a fixed monthly payment.
• Reporting: Provide regular performance reports to the Cavan County Council.
• Replacement of Damaged Receptacles: Replace any damaged receptacles within 7 days of becoming aware of the damage.

The contractor must ensure compliance with all relevant health and safety legislation and maintain a good working relationship with the Cavan County Council.

3. Background & buyer context

Cavan County Council initiated this procurement to enhance textile recycling efforts in the region, aligning with broader environmental sustainability goals. The contract is part of a strategic initiative to improve waste management and promote recycling within the community. The reissue of this tender indicates a previous attempt to procure these services, suggesting a need for improved service delivery or compliance with updated standards. The council aims to engage a contractor that can efficiently manage the textile banks while contributing to local environmental objectives.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employers Liability (incl Indemnity to Principal): €13,000,000
• Public Liability (incl Indemnity to Principal): €6,500,000
• Product Liability: €6,500,000
• Environmental Liability Impairment (EIL): €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Minimum of 1 comparable project involving similar services for a local authority within the last 5 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must demonstrate compliance with all relevant health and safety legislation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow a Most Economically Advantageous Tender (MEAT) approach, with a maximum of 1000 points available.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided Tender Response Document (TRD) template, adhering to any page limits specified.
• CVs: Include CVs for key personnel, with a focus on relevant roles.
• Pricing schedule: Complete the pricing schedule using the specified format in the TRD.
• Case studies: Provide details of 1 comparable project, including value and scope.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted electronically via www.etenders.gov.ie, following specific format rules.

7. Key dates & process

8. Contract terms that matter

The contract will have a duration of 2 years, with the possibility of two extensions of 2 years each, potentially leading to a total contract length of 6 years. Key terms include:

• Payment terms: Monthly payments based on the tonnage of textiles collected and a fixed monthly fee.
• Key SLAs/KPIs: Performance metrics related to collection efficiency and maintenance response times.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The council reserves the right to terminate the contract if performance is unsatisfactory or if external factors render the contract uncompetitive.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the primary contractor must maintain overall responsibility.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover threshold: The absence of a specified turnover requirement may indicate a lower barrier to entry, but could also suggest a lack of clarity on financial expectations.
• Geographic constraints: Not specified, but bidders should ensure they can service all 31 locations effectively.
• Contract conditional on tonnage: The monetary contribution based on tonnage collected may present financial risks if actual collections fall below estimates.
• Performance metrics: The lack of detailed SLAs may lead to ambiguity in performance expectations.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the necessary financial and technical capacity. Key considerations include:

• Credible bidders: Firms with experience in waste management or recycling services for local authorities are well-suited.
• Consortiums allowed: Bidders may form consortiums to meet eligibility criteria, provided they designate a lead contact.
• Bid preparation effort: Estimated preparation time is approximately 10-15 days, considering the documentation and compliance requirements.
• Pwin signal: The absence of an incumbent may increase opportunities for new entrants, but bidders should assess their competitive position based on past performance and local authority relationships.

11. Where to dig deeper

• Source RFT filename: RFT - Request for Tender Document.pdf
• eTenders CFT ID: TEN2400195
• Contact email: Queries should be submitted via the Questions and Answers facility on www.etenders.gov.ie
• Important attachments: Appendix 1 – Specification, Appendix 2 – Data Processing Declaration Form, Appendix A – Service Contract.