Architect Led Integrated Design Team Services for the Proposed Development at Lough Key Forest and Activity Park, Co. Roscommon

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Coillte CGA ran this procurement for “Architect Led Integrated Design Team Services for the Proposed Development at Lough Key Forest and Activity Park, Co. Roscommon” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Architect Led Integrated Design Team Services for the Proposed Development at Lough Key Forest and Activity Park, Co. Roscommon
• claim below which the Service on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 3,000,000 € 3,500,000 Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover o
• cialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 3
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[13] Maximum level o
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[[13]] Professional Indemnity Insurance
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• They contribute over €2 billion to the economy each year and support over 12,000 jobs
• Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• um level of excess in any one claim below which the Specialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000 Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• of the agreed project requirements in respect of BER and Sustainable design strategy
• Nothing contained in these Instructions is, or shall be relied upon as, a representation of fact or promise as to the future. Any summaries or descriptions of documents or contractual arrangements contained in any part of these Instructions cannot be and are not intended to be comprehensive, nor any substitute for the underlying documentation (whether existing or to be concluded in the future), and are in all respects qualified in their entirety by reference to them.
• If the Applicant is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the contract to the successful Tenderer, whichever is later. If the Applicant is successful, and a contract is awarded to the Applicant at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Employer upon request.
• [3.2-ITTs Instructions to Tenderers Rev 1.docx] a contract is awarded to the Applicant at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Employer upon request.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 3,000,000 € 3,500,000 Maximum level of excess in any one; claim below which the Service on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 3,000,000 € 3,500,000 Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover o
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 3,000,000 € 3,500,000 Maximum level of excess in any one
• claim below which the Service on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 3,000,000 € 3,500,000 Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover o
• cialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 3
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[13] Maximum level o

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Number and type of Electronic Copies of Tender: One - Via eTenders Post Box
• on is submitted, the Building Control Authority may, within 7 days of the
• 1.1 This procedure The Contracting Authority has sent a contract notice and tender documents for the Services to etenders and where appropriate a similar notice has been simultaneously sent to the Office for Official Publications of the EC for publication in the OJEU. The notice and tender documents are addressed to all those who wish to participate in a tender competition for the Services described in the “Particulars”.
• These documents set out the award criteria and the award process which will be followed by the Contracting Authority in making the assessment of whether Applicants are suitable to provide the Services and, from those Applicants deemed to be suitable, which tender is the most economically advantageous. These documents also set out the information which must be supplied by Applicants. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• Suitability Assessment Questionnaire(s)
• Any information submitted with tenders and not called for in these Instructions or in post-tender clarifications.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[13] Maximum level o
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[[13]] Professional Indemnity Insurance
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 From start to completion of the Servic
• The minimum level of Public Liability Insurance stated above applies to all Principal Service Providers
• The minimum level of Employer's Liability Insurance stated above applies to all Principal Service Providers
• 3. Latest date for queries 10 days before latest time for receipt of tende
• y issue supplemental information or responses to queries 7 days before latest time for receipt of tende

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 3.2-ITTs Instructions to Tenderers Rev 1.docx, 3.1-Project Information Memorandum (PIM) Coillte.docx, 3.5-Project Execution Plan.docx.
• eTenders CFT / notice reference: contract notice and tender documents for the Services to etenders and where.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITTs Instructions to Tenderers Rev 1.docx] Instruction to Tenderers, ITT-S2(b) v1.6, ITTs Instructions to Tenderers Rev 1.docx] Continued on next page.