HPRA Upper and Lower Ground Floor Office Refurbishment Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Health Products Regulatory Authority ran this procurement for “HPRA Upper and Lower Ground Floor Office Refurbishment Project” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• Contractor to include for €3000 for supply of materials to which
• BS EN ISO 9002 Quality systems model for quality assurance in production,
• ies, it shall be additionally supported within 150mm of each
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the Contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this Competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online.
• Tenderers must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and
• Where the Particulars state that the required means of tender delivery is electronic submission to the eTenders platform, Tenderers are advised to ensure that they give sufficient time to allow for the successful upload of all Tender documents and that they have a reliable, continual connection speed available for this purpose. Tenderers should ensure that their operating system has sufficient capacity to
• [ITT-W4-v1.5-01-08-2023-2.docx] tender delivery is electronic submission to the eTenders platform, Tenderers are advised to ensure that they give sufficient time to allow for the successful upload of all Tender documents and that they have a reliable, continual connection speed available for this purpose. Tenderers should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the Tender submission before the deadline stated in the Particulars. The timely and complete upload of documents is the responsibility of each Tenderer. All files submitted electronically must be capable of being readily viewed in their entirety by the means stated in the Particulars. It is the responsibility of the Tenderer to ensure that electronic documents submitted are not corrupt. Tenderers are advised to consult etenders.gov.ie for information on uploading electronic submissions.
• Where the Particulars state that the required means of tender delivery is electronic submission (including to the eTenders platform), Candidates must submit a read only PDF copy of the pricing document with their Tender. In accordance with section 9.2 of these Instructions, the Contracting Authority may request that Tenderers provide a copy of the submitted pricing document (as appropriate) in its native file and/or .csv file format. Where requested, Tenders must provide the pricing document in the requested file formats promptly and within the stated timeframe. In the event of inconsistencies between the submitted read only PDF pricing document and either the native file format and/or csv file format, the read only PDF pricing document shall take precedence.
• If the pricing document (where provided) includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke Section 6.2 of these Instructions.. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• If the Tenderer is unsuccessful as part of the Tender process, such personal data will be retained until three years after the conclusion of the Tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a Contract is awarded to the Tenderer at the end of the Tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request.
• 4.13 Deposits Where the Particulars state that a deposit required for tender documents it will be refundable to all Tenderers that submit bona fide Tenders that are not subsequently withdrawn. The deposit is to cover the cost incurred by the Contracting Authority in preparing the relevant Tender documents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Property : € 3,000,000 Percentage for Professional Fees : 20% + VAT Cost of Site Clearance : € 50,000 Minimum Sum for Employers Liability Insurance : € 6,500,000 Minimum Sum for Public Liability Insurance : € 3,000,000 Date for Occupation : 02/09/24 Dat; RESPONSE: Minimum level of Public Liability Insurance required in respect of any one accident below which the will bear the cost: €3000000 Tenderer Entry: Check the appropria
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — Property : € 3,000,000 Percentage for Professional Fees : 20% + VAT Cost of Site Clearance : € 50,000 Minimum Sum for Employers Liability Insurance : € 6,500,000 Minimum Sum for Public Liability Insurance : € 3,000,000 Date for Occupation : 02/09/24 Dat Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Property : € 3,000,000 Percentage for Professional Fees : 20% + VAT Cost of Site Clearance : € 50,000 Minimum Sum for Employers Liability Insurance : € 6,500,000 Minimum Sum for Public Liability Insurance : € 3,000,000 Date for Occupation : 02/09/24 Dat
• RESPONSE: Minimum level of Public Liability Insurance required in respect of any one accident below which the will bear the cost: €3000000 Tenderer Entry: Check the appropria
• RESPONSE: Minimum level of Employer’s Liability Insurance required in respect of any one accident below which the will bear the cost: €6500000 Tenderer Entry: Check the appropria
• 3 Minimum indemnity limit for employer’s liability insurance €6,500,000 for any one event 10
• 4 public liability €6,500 10

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 1.1 This procedure The Contracting Authority has sent a contract notice for the Works to eTenders.
• These documents set out the suitability assessment criteria, the award criterion and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which Tender is the lowest price. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any Tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• the completed pricing document (Volume C) [where required]
• Suitability Assessment Questionnaire(s)
• the information referred to in Appendix 3 to these Instructions
• additional information to be submitted with Tenders, as specified in Appendix 2 to these Instructions

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• In all cases a minimum of two bonds
• In all cases a minimum of two bonds shall be made
• In all cases a minimum of two bonds shall be made to any one portion of raised
• The openings for these pipes to be kept as small as practicable so that minimum amount of fire
• BS EN 60529 Degrees of Protection Provided by Enclosures (IP Code)
• BS EN 60073 Basic and safety principles for man machine interface, marking
• within 300mm of all equipment items,

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: ITT-W4-v1.5-01-08-2023-2.docx, FTS-6-v1.6-19-07-2023-1.docx, ITT-W4-v1.5-01-08-2023-2.docx] Instruction to Tenderers.
• eTenders CFT / notice reference: contract notice for the Works to eTenders..
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-W4 v1.5, ITT-W4 V1.5, ITTW4)..