Request for tenders for the Supply, Delivery and Commissioning of Specialised Equipment for Print Workshops in the Irish Prison Service

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Irish Prison Service ran this procurement for “Request for tenders for the Supply, Delivery and Commissioning of Specialised Equipment for Print Workshops in the Irish Prison Service” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for tenders for the Supply, Delivery and Commissioning of Specialised Equipment for Print Workshops in the Irish Prison Service
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• It will be a condition of any Goods Contract pursuant to this Competition that the successful Tenderer(s) shall, for the term of such contract(s), comply with all EU and domestic tax laws. Tenderers are referred to www.revenue.ie for further information. Prior to the award of any Goods Contract arising out of this Competition, the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online.
• Any conflict of interest or potential conflict of interest on the part of a Tenderer, Subcontractor or individual employee(s) or agent(s) of a Tenderer or Subcontractor(s) must be fully disclosed to the Contracting Authority as soon as the conflict or potential conflict is or becomes apparent. Tenderers are required to declare that the preparation of their Tender was carried out independently. In the event of any actual or potential conflict of interest, the Contracting Authority may invite Tenderers to propose means by which the conflict of interest might be removed and in circumstances where there are links between Tenderers, the Contracting Authority may seek further information to confirm the Tenders have been prepared independently. The Contracting Authority will, at its absolute discretion, decide on the appropriate course of action, which may in appropriate circumstances include eliminating a Tenderer from this Competition or any Mini-Competition or terminating any Framework Agreement or Services Contract entered into by a Tenderer.
• [Goods RFT Print Workshop Equipment FV.docx] been prepared independently. The Contracting Authority will, at its absolute discretion, decide on the appropriate course of action, which may in appropriate circumstances include eliminating a Tenderer from this Competition or any Mini-Competition or terminating any Framework Agreement or Services Contract entered into by a Tenderer.
• in the case of the Prime Contractor and any Subcontractor on whose capacity the Prime Contractor relies, all or any of the supporting documents specified at paragraph 3.2 below;
• If a Tenderer does not, upon request by the Contracting Authority, provide evidence which is considered by the Contracting Authority as sufficient to demonstrate (i) the fulfilment by any Subcontractor on whose capacity the Prime Contractor relies of the Selection Criteria (or any one of them) in accordance with this RFT and (ii) the absence of Exclusion Grounds in respect of any Subcontractor, or the reliability of any Subcontractor despite the existence of a relevant Exclusion Ground and (iii) that any proposed Subcontractor on whose capacity the Tenderer relies (where the value of that subcontract exceeds 10% of the value of the Services Contract) does not come within the category of prohibited economic operators identified in Regulation (EU) No 833/2014 of 31 July 2014 (as amended by EU Regulation 2022/576) then, it shall be excluded from further participation in this Competition unless it replaces the Subcontractor with one which meets all relevant requirements of this RFT.
• Tenderers must provide the supporting documentation specified above without delay when
• Tenderers must provide the supporting documentation specified above without delay when requested by the Contracting Authority.
• The Contracting Authority have a requirement from suitably qualified organisations to supply, deliver & commissioning specialised print workshop equipment for printing workshops within the Irish Prison Service. This equipment will facilitate prisoner training in a printing workshop.
• The Irish Prison Service places a strong emphasis on the provision of vocational training activities for prisoners and seeks to ensure that persons in custody have access to meaningful and constructive training. Training activities are chosen to give opportunities to acquire skills which help secure employment on release and are an essential requirement in improving rehabilitation outcomes.
• [Goods RFT Print Workshop Equipment FV.docx] The Irish Prison Service places a strong emphasis on the provision of vocational training activities for prisoners and seeks to ensure that persons in custody have access to meaningful and constructive training. Training activities are chosen to give opportunities to acquire skills which help secure employment on release and are an essential requirement in improving rehabilitation outcomes. The supply of specialised print workshop equipment is an essential requirement in this activity. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Smoking Areas - Smoking is only allowed in designated areas as outlined in the IPS Smoking Policy.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 2 “Not Used”: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 2; l in Place Level in Place Details of Any Excess Details of Any Excess Details of Any Excess Renewal Date Renewal Date Renewal Date Employers Liability Employers Liability €13 million €13 million € € € Public Liability Public Liability €6.5 million €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 2 “Not Used”: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 2
• l in Place Level in Place Details of Any Excess Details of Any Excess Details of Any Excess Renewal Date Renewal Date Renewal Date Employers Liability Employers Liability €13 million €13 million € € € Public Liability Public Liability €6.5 million €6
• 5 million € € € Product Liability Product Liability €6.5 million €6
• 5 million € € € AND AND AND € € Product Liability Product Liability €6.5 million €6

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions (valued between €200,000 and €999,000 in the last three years preceding the declaration)
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• For reporting of foreign financial contributions which are of a value between €200,000 and €999,000 in the last three (3) years preceding the declaration
• Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions (valued between €1,000,000 and €3,999,000 in the last three years preceding the declaration)
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: Request for tenders for the Supply, Delivery and Commissioning of Specialised Equipment for Print Workshops in the Irish Prison Service
• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 1 such extension or e
• the Term for a period or periods of up to 12 months with a maximum of 1 such extension or e
• [insert number] calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Goods RFT Print Workshop Equipment FV.docx, To be completed by notifying parties where the value of the procurement procedure is equal to or greater than the financial thresholds in Article 28 of Regulation (EU) 2022/2560 and where the notifying party has been in receipt of foreign financial contributions which are valued between

€1,000,000 and €3,999,000 in the last three (3) years preceding the declaration. Notifying parties are required to complete the table below. They

[Goods RFT Print Workshop Equipment FV.docx, Appendix 3A: Schedule C – Declaration of non-notifiable foreign financial contributions.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 3A: Schedule D – Declaration of non-notifiable foreign financial contributions, RFT Print Workshop Equipment FV.docx] Contents, RFT. ALL TENDERERS MUST RETURN, with their Tender, a scanned signed copy of the Ten.