Speed Limit Signage Installation Contract 2024

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Speed Limit Signage Installation Contract 2024 involves the installation of speed limit signage across various locations within Monaghan County. The contractor is expected to manage the entire process from planning to execution, ensuring compliance with safety and regulatory standards.

The key activities include:

• Site Assessment: Conducting thorough evaluations of proposed signage locations to ensure visibility and compliance with local regulations.
• Signage Installation: Installing speed limit signs, including the necessary posts and supports, at designated locations on local and regional roads.
• Maintenance: Providing ongoing maintenance and repair services for installed signage to ensure longevity and compliance with safety standards.
• Documentation: Maintaining records of all installations, including GPS coordinates of sign placements and compliance with relevant standards.
• Coordination with Authorities: Collaborating with local authorities and stakeholders to ensure that installations meet community needs and regulatory requirements.

The project is expected to be completed within a specified timeframe, with a focus on minimizing disruption to traffic and local communities.

3. Background & buyer context

Monaghan County Council is procuring this contract to enhance road safety through improved signage. This initiative aligns with national road safety policies aimed at reducing traffic accidents and fatalities. The procurement is timely as local traffic patterns have changed, necessitating updated speed limit signage. The council has previously engaged contractors for similar projects, but the current tender aims to refresh and expand the existing signage framework.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,000,000 in the last three years.
• Insurance:
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event.
• Employers’ Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each with a value of at least €100,000.
• Personnel: At least 2 operatives with a minimum of 5 years’ experience in road signage installation.
• Geographic / facility constraints: Bidders must be able to operate within Monaghan County.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Bidders must achieve a minimum of 60% in each criterion to be considered for award.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, limited to 10 pages.
• CVs: Detailed CVs for key personnel, limited to 2 pages each.
• Pricing schedule: A completed pricing document in the specified format.
• Case studies: At least 2 case studies of similar projects, each valued between €100,000 and €500,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is required; details will be provided upon request.
• Submission portal: All submissions must be made through the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key terms of the contract include:

• Term + extension structure: The contract is for a fixed term of 12 months, with an option for a 6-month extension based on performance.
• Payment terms: Payments will be made monthly based on completed work, with a minimum interim payment of €20,000.
• Key SLAs/KPIs: Timely installation of signage and maintenance response times will be monitored.
• Liquidated damages: A penalty of €500 per day will apply for delays beyond the agreed completion date.
• Termination clauses: The council reserves the right to terminate the contract for non-performance or safety violations.
• IP ownership: All documentation and designs produced under the contract will remain the property of Monaghan County Council.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the council.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement may exclude smaller firms, limiting competition.
• Geographic constraints: The requirement to operate within Monaghan County may restrict bidders from outside the area.
• Tight deadlines: The go-live date is set for 15 days post-award, which may be challenging for bidders to meet.
• Incumbent advantage: Previous contractors may have an advantage due to familiarity with local regulations and processes.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in road signage installation. Viable bidders should have:

• A proven track record in similar projects, ideally with local knowledge.
• The capacity to manage the project within the specified timeframe.
• The ability to meet insurance and turnover requirements.

Consortium bidding is allowed, which may enable smaller firms to combine resources. Bid preparation is estimated to require approximately 10-15 days, considering the documentation and site visit. The presence of an incumbent contractor may signal a competitive landscape, but opportunities exist for well-prepared bidders.

11. Where to dig deeper

• Source RFT filename: FTS-5-v2.6-17-07-2023-1.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• "Tender and Schedule for Public Works Contract for MINOR Building or Civil Engineering Works Designed by the Employer"
• "Pricing Document"
• "Works Requirements"