Cuan na Loinge Road Coastal Flooding Mitigation Project iaw TII PMG-02041 Phases 2, 3, 4

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Cuan na Loinge Road Coastal Flooding Mitigation Project involves the design and implementation of measures to mitigate flooding risks along the coastal road. The project is structured into three phases: Phase 2 focuses on the detailed design, Phase 3 on the construction, and Phase 4 on post-construction evaluation and monitoring. The contractor will be responsible for the following activities:

• Design Development: Create detailed engineering designs for flood mitigation structures, including sea walls and drainage systems.
• Site Assessments: Conduct geotechnical and hydrological assessments to inform design decisions.
• Construction Management: Oversee the construction process, ensuring compliance with safety and environmental regulations.
• Quality Assurance: Implement quality control measures throughout the project lifecycle.
• Stakeholder Engagement: Liaise with local authorities, residents, and other stakeholders to communicate project progress and address concerns.
• Reporting: Provide regular updates and final reports to Galway County Council, detailing project milestones and outcomes.

The contractor must ensure that all work aligns with the TII PMG-02041 guidelines and is completed within the specified three-month timeframe.

3. Background & buyer context

This procurement is initiated as part of Galway County Council's ongoing efforts to enhance coastal resilience against flooding, particularly in light of recent climate change impacts. The project aligns with national policies aimed at improving infrastructure resilience and is supported by funding from the Office of Public Works (OPW). The council has previously engaged contractors for similar projects, but the specific incumbent for this tender is not disclosed. The strategic drivers include the need for improved public safety and infrastructure sustainability.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €300,000 in the last three years.
• Insurance:
• Professional Indemnity Insurance: €6,500,000
• Public Liability Insurance: €6,500,000
• Employer’s Liability Insurance: €13,000,000
• Certifications: Not specified for this tender.
• Past experience: Minimum of 2 comparable projects (coastal flooding or marine-related) with a minimum value of €300,000 each, completed in the last 6 years.
• Personnel:
• Chartered Engineer with a minimum Level 8 NFQ qualification and 8 years of post-graduate experience in civil engineering.
• Technician with a minimum Level 7 NFQ qualification and 6 years of post-graduate experience in civil engineering.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, maximum 10 pages.
• CVs: For key personnel, maximum 2 pages each.
• Pricing schedule: Format as per the provided template.
• Case studies: 2 relevant projects, each valued between €300,000 and €500,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: Tenders must be submitted via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract duration: 3 months, with no specified extensions.
• Payment terms: Payments will be made upon completion of project milestones as outlined in the contract.
• Key SLAs/KPIs: Timely completion of phases, adherence to budget, and quality standards.
• Liquidated damages: Not specified.
• Termination clauses: The council reserves the right to terminate the contract with 21 days' notice.
• IP ownership: All intellectual property developed during the project will belong to Galway County Council.
• Sub-contracting rules: Sub-contracting is permitted but requires prior approval from the council.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The minimum turnover requirement of €300,000 may limit competition to a small number of firms, potentially favoring incumbents.
• The project timeline of three months is tight, with significant penalties for delays not explicitly stated, which may pose risks for bidders.
• The lack of specified geographic constraints may allow for broader participation, but the absence of clarity on site conditions could lead to unforeseen challenges.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in civil engineering, particularly in coastal or marine projects, and the necessary insurance coverage.
• Consortium or sub-contracting: Allowed, but must be disclosed and approved.
• Indicative bid-prep effort: Approximately 10-15 days to prepare a competitive bid, including documentation and case studies.
• Pwin signal: The presence of past winners or incumbents is not disclosed, but the project’s minor value may attract a diverse range of bidders.

11. Where to dig deeper

• Source RFT filename: ITT-S2b-v1.6-09-02-2022 Cuan na Loinge.docx
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Conditions of Engagement
• Form of Tender and Schedules A and B
• Suitability Assessment Questionnaire