Establishment of 4 Multi-Party Frameworks for the Provision and Distribution of Milk for the School Milk Scheme

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The National Dairy Council ran this procurement for “Establishment of 4 Multi-Party Frameworks for the Provision and Distribution of Milk for the School Milk Scheme across 4 lots for the National Dairy Council” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Minimum requirement to remain eligible in the competition: Tenderers should provide information on the measures in place to ensure the delivery of a quality service, for example by way of an externally certified system,
• and with the minimum level of disturbance to the supply
• framework member cannot, for whatever reason, deliver the required services to the satisfaction of
• However, NDC would like to support the industry by limiting the number of lots a supplier may win to
• Please note that under the cascade system, performance and quality of delivery will be a key feature,
• local or regional purchasing, organic products, short supply chains, environmental benefits
• local or regional purchasing, organic products, short supply chains, environmental benefits,
• cover the cost of supply, a parental contribution applies, and the Union aid received from the
• carton of milk and a piece of fruit. The SMS partly supports this scheme.
• on a rate of payment per meal, per child, per day. The SMS partly supports this scheme.
• Continuation of the provision of the supply
• Continuation of the provision of the supply: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The NDC was established in 1964 and is a trade organisation which is funded by a voluntary levy paid
• programmes that are based on informed scientific evidence.
• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises
• uptake of this provision or additional funding streams becoming available.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; wing insurances being in place: Confirmation of the following insurances being in place: Insurance Type Insurance Type Required Level Employer’s Liability Employer’s Liability €13 million Public Liability Public Liability €6 million Product Liability Product Liability €6 million Cyber Insurance Cyber Insurance €1 million 1; Insurance Type Required Level Employer Liability €13 million Public Liability €6.5 million Product Liability €6
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• wing insurances being in place: Confirmation of the following insurances being in place: Insurance Type Insurance Type Required Level Employer’s Liability Employer’s Liability €13 million Public Liability Public Liability €6 million Product Liability Product Liability €6 million Cyber Insurance Cyber Insurance €1 million 1
• Insurance Type Required Level Employer Liability €13 million Public Liability €6.5 million Product Liability €6
• 5 million Cyber Insurance €1.0 million 1
• Insurance Confirmation of the following insurances being in place: Insurance Type Required Level Employer’s Liability €13 million Public Liability €6 million Product Liability €6 million Cyber Insurance €1 million 1
• e The National Dairy Council with evidence that it has arranged the following types and levels of insurances: Type of Insurance Indemnity Limit Employer’s Liability €6,000,000 Public Liability €6,000,000 Professional Indemnity €1,300,000 for each and every claim Product Liabil

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• t submit to the EU under the Regulation by 1 March 2023 which will inform the
• ersion and a word version, the pdf version Feb 2024 VER 1
• [1. NDC - School Milk Scheme Tender Final.pdf] and Conditions ........................................................................................ 30
• will be published on the Irish Government Procurement Opportunities Portal www.etenders.gov.ie.
• [1. NDC - School Milk Scheme Tender Final.pdf] www.etenders.gov.ie.
• [1. NDC - School Milk Scheme Tender Final.pdf] forming relationships with other SMEs or with

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• For information purposes only the average spend per annum is anticipated to be €180,000 to
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Health & Safety legislation
• Minimum requirement to remain eligible in the competition: Tenderers must demonstrate compliance with all the relevant Environmental legislation and guidelines
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te
• l shall have the right to terminate the Agreement by giving 7 days’ notice in writing
• Small and Medium Enterprise participation
• It is the policy of the Contracting Authority to promote participation by Small and Medium Enterprises

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1. NDC - School Milk Scheme Tender Final.pdf, Appendix 1) their preference., Appendix..
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix/Schedule documents referenced in the source pack.