Tender to provide opportunity led workshops that utilises creative play methods to enhance and support young people’s social, emotional and mental health

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves providing opportunity-led workshops that utilize creative play methods to enhance and support the social, emotional, and mental health of young people at Oberstown Children Detention Campus. The successful contractor will deliver these workshops one day per week for 52 weeks in 2025, totaling 390 hours of service.

Key activities include:

• Workshop Delivery: Conducting workshops for 7.5 hours each week, focusing on creative play methods.
• Collaboration: Liaising with the Oberstown management team to align workshop schedules with educational and activity arrangements.
• Program Evaluation: Providing mid-year and end-of-year evaluation reports to assess the effectiveness of the workshops.
• Content Development: Creating workshop materials that are accessible and engaging for young people, incorporating various teaching methods such as case studies and visual presentations.
• Team Management: Ensuring that all facilitators are qualified and experienced, with a focus on trauma-informed care.

The contractor must also ensure compliance with health and safety regulations and maintain confidentiality throughout the program delivery.

3. Background & buyer context

This tender is being issued as part of Oberstown Children Detention Campus's ongoing commitment to provide comprehensive support services under the Children Act 2001. The Act mandates that the campus must offer educational and training programs that address the health, safety, and welfare of young people in their care. The procurement aligns with national policy objectives, particularly the Youth Justice Strategy 2021-2027, which emphasizes the importance of mental health support for young people in detention. There is no incumbent service provider mentioned in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Confirmation that the tendering party's turnover exceeded €150,000 during one of the last three financial years.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Professional Indemnity: €1 million
• Certifications: Compliance with relevant health and safety legislation and registration with applicable regulatory bodies.
• Past experience: Evidence of at least two comparable projects delivered in the last three years.
• Personnel:
• Lead Trainer with a minimum of 3 years working in Residential Children-In-Care Services and with young people in detention.
• Substitute Trainer for absence/annual leave cover.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided Tender Response Document (TRD) template.
• CVs: For all proposed trainers, with a maximum of 2 pages each.
• Pricing schedule: Complete the pricing document as specified in the TRD.
• Case studies: Evidence of at least two comparable projects, including project values.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made through eTenders, following specific format rules outlined in the TRD.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Duration: The initial contract is for 2 years, with options to extend for two additional 1-year periods, subject to satisfactory performance.
• Payment terms: Not specified in the documents.
• Key SLAs/KPIs: Performance will be monitored through agreed KPIs, including timely delivery of workshops and quality of program evaluations.
• Termination clauses: The Contracting Authority reserves the right to terminate the contract for material breaches or failure to perform obligations.
• IP ownership: Not specified.
• Sub-contracting rules: Allowed, but the primary contractor must ensure compliance with all requirements.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The requirement for a minimum turnover of €150,000 may limit participation from smaller firms.
• Single-party framework: The framework is designed for a single contractor, which may restrict competition and innovation.
• No guaranteed contracts: While the maximum spend is indicated, there is no guarantee of contract awards beyond the initial agreement.
• Complexity of requirements: The need for specialized qualifications and experience may limit the pool of eligible bidders.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in delivering training and support services for young people, particularly in residential settings.
• Consortium/sub-contracting: Allowed, enabling smaller firms to partner with others to meet eligibility requirements.
• Bid preparation effort: Estimated at several days to compile the necessary documentation and prepare a competitive bid.
• Pwin signal: The lack of an incumbent may provide opportunities for new entrants, but the specific qualifications required may favor established firms with relevant experience.

11. Where to dig deeper

• Source RFT filename: RFT-Social, Emotional and Mental Health Support Services-Oberstown_09.08.24.pdf
• eTenders CFT ID: 4107912
• Contact email: Not specified; queries must be submitted via eTenders.
• Important attachments:
• Tender Response Document (TRD)
• Framework Terms and Conditions (Appendix 1 and Appendix 2)