Graphic Design and Print Management Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Financial Services and Pensions Ombudsman_548 ran this procurement for “Graphic Design and Print Management Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Graphic Design and Print Management Services
• Buyer: Financial Services and Pensions Ombudsman_548
• [RFT Graphic Design Services.pdf] Page 1
• Scope of Contract: Graphic Design and Print Management Services
• will be dealt with/met and their approach to the proposed delivery of the services. A mere
• [RFT Graphic Design Services.pdf] ers ....................................... 20
• The Financial Services and Pensions Ombudsman (FSPO) was established by the Financial
• Services and Pensions Ombudsman Act 2017 and opened for business on 1 January 2018.
• Services Ombudsman’s Bureau and the Office of the Pensions Ombudsman. The governing
• The FSPO is funded by levies from financial service providers and an Exchequer grant.
• beneficiaries of pension schemes, about the conduct of regulated financial service providers
• adjudication. While the Financial Services and Pensions Ombudsman is an independent Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The FSPO is funded by levies from financial service providers and an Exchequer grant.
• It is the policy of the Contracting Authority to promote participation by Small and Medium
• insufficient detail is provided, and/or the response has fundamental flaws or

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 2 Insurances Pass / Fail Please confirm Yes/No I confirm that we have the following insurances in place: Public Liability - €6.5m Employers Liability - €13 milli; Insurance Confirmation of the following insurances being in place: Employers Liability - €13million Public Liability - €6.5million 4
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 2 Insurances Pass / Fail Please confirm Yes/No I confirm that we have the following insurances in place: Public Liability - €6.5m Employers Liability - €13 milli
• Turnover Confirmation that the tenderer/all parties associated with the tenderer have generated a minimum annual turnover of €100,000 for each of the three immediately prece
• Insurance Confirmation of the following insurances being in place: Employers Liability - €13million Public Liability - €6.5million 4

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [RFT Graphic Design Services.pdf] Page 1
• Tender Postbox facility on www.etenders.gov.ie
• Portal www.etenders.gov.ie. Registration is free of charge and there is no charge for
• Tenderers must address each of the issues and requirements in this part of the RFT and submit
• [RFT Graphic Design Services.pdf] ers ....................................... 20
• [RFT Graphic Design Services.pdf] of the Contracting Authority to promote participation by Small and Medium

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• the term and any possible extensions is estimated to be €180,000 excluding VAT
• The number and duration of extensions will be a
• maximum of two (2) x 12 months extensions
• a detailed description in each case which demonstrates how these issues and requirements
• 1.2 Small and Medium Enterprise Participation................................................... 4
• legislation also provides for additional powers and increased maximum compensation limits.
• 1.2 Small and Medium Enterprise Participation

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Graphic Design Services.pdf, RFT Graphic Design Services.pdf] Page 1, RFT and submit.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Graphic Design Services.pdf] ers ....................................... 20, RFT Graphic Design Services.pdf] of the Contracting Authority to promote participat, RFT Graphic Design Services.pdf] of formats and to manage certain print requirement.