Office Fit out of 4th Floor, of Building Three, Shelbourne Buildings, Ballsbridge for the Higher Education Authority.

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Higher Education Authority ran this procurement for “Office Fit out of 4th Floor, of Building Three, Shelbourne Buildings, Ballsbridge for the Higher Education Authority.” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• 6 Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• recording system and hold 30 days footage in line
• Minimum indemnity limit for Public liability insurance: €13,000,000[7] for any one event, but this limit may be on an annual aggregate basis for products liability, collapse, vibration, subsidence, removal and weakening of supports and sudden and accidental pollution.
• Persons under a contract of service or apprenticeship with the insured
• Persons under a contract of service or apprenticeship with the insured.
• Effecting or maintenance of insurance of or in connection with the provision of finance or advice on financial matters
• Utilities means conducting media and apparatus for water, sewage, electricity, gas, oil, telecommunications, data, steam, air, or other services, and associated apparatus and structures.
• The arbitration rules are the Capital Works Management Framework (CWMF) Arbitration Rules for use with Public Works and Construction Services Contracts (AR
• The arbitration rules are the Capital Works Management Framework (CWMF) Arbitration Rules for use with Public Works and Construction Services Contracts (AR1) published on http://constructionprocurement.gov.ie/arbitration-rules/ on the date 10 days before the latest date for submission of Tenders for this contract (disregarding any amendments posted on that date).
• The Contractor’s agent[19] in the Republic of Ireland for service of legal process is:
• The Contractor’s tendered percentage addition to costs of labour shall include all costs incurred by the Contractor (excluding VAT) for those workers engaged on additional or substituted work required as a result of a Compensation Event, that are additional to the basic hourly rate of pay for the relevant category of worker in an applicable sectoral employment order made under the Industrial Relations Acts 1946-2015. It shall include (but not be limited to) the following components of cost: All costs incurred with meeting legal requirements (including but not limited to PRSI), pension contributions, death in service contributions, sick pay contributions; and Plus Rates; and Allowances; and overheads; and profit and loss of profit. Plus Rates A Plus Rate is the balance remaining when the basic hourly rate of pay for the relevant category of worker under an applicable sectoral employment order made under the Industrial Relations Acts 1946-2015 is deducted from the basic hourly rate of pay paid to a worker in accordance with the workers terms and conditions of employment. It does not include Allowances. Allowances Allowances are payments made to workers that are additional to the basic rate of pay paid to a worker and may include (but not limited to): 1. any bonuses, productivity, incentive or other bonus; 2. any special allowances particular to the category of worker (such as tool money); 3. overtime; 4. unsocial hours working and Sunday working; 5. sick pay and public holiday and annual holiday pay; 6. absences due to training; 7. travelling time; 8. subsistence (such as country money); 9. any other payments not included in the foregoing. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Property of the insured or in the insured’s custody or control other than existing premises and their contents temporarily occupied for the purposes of the Works
• K Delay Events, Compensation Events, Programme Contingency, Delay Costs, Adjustments(Sub-clauses 9.3, 9.4, 10.1, 10.6, 10.7
• K Delay Events, Compensation Events, Programme Contingency, Delay Costs, Adjustments(Sub-clauses 9.3, 9.4, 10.1, 10.6, 10.7)
• • The programme contingency is 10 Site Working Days of delay caused by Compensation Events.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS € 2,000,00019 The excess as stated here: Maximum perm; issible excess on Professional Indemnity Insurance in any one claim below which of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS € 2,000,00019 The excess as stated here: Maximum perm
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Turnover Requirement Area of Business/Work: Minimum Average Yearly Turnover arising from the area of work specified: General Construction predominantly of a Fit Out Nature17 € 12,000,000 CA SUPPLEMENTARY REQUIREMENTS: In
• The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS € 2,000,00019 The excess as stated here: Maximum perm
• issible excess on Professional Indemnity Insurance in any one claim below which of cover as stated here: Minimum level of Professional Indemnity Insurance required for Works Contractor and as PSCS € 2,000,00019 The excess as stated here: Maximum perm
• issible excess on Professional Indemnity Insurance in any one claim below which the Works Contractor and as PSCS will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. 19 Refer to GN 1
• Public Liability Insurance Requirements Minimum level of Public Liability Insurance required in respect of any one accident: € 13,000,00021 Maximum level of excess for property only* for any one incident below which the Works Contractor and as PSCS will bear the cost: € 10,000 *No excess is permitted in respect of de

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — not specified in extract.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• nce in the standard proforma at Appendices B1 and B2 to this questionnaire of a minimum of 3
• We have examined and understand the Public Works Contract for Minor Building and Civil Engineering Works Designed by the Employer, the Works Requirements, the Pricing Document, all as amended by any supplemental information, for the above contract.
• We submit with this Tender the completed Pricing Document and Schedule which form part of this Tender.
• [CA Note: Please choose from the options in the drop down menus below] A Bill of Quantities measured in accordance with the: as included in Volume C. [Where Agreed Rules of Measurement 4 is selected from the drop down menu above it shall be as amended by Supplement 1, Issue 2. Where Civil Engineering Standard Method of Measurement 3 is selected from the drop down menu above it shall be the 3rd Edition as amended in accordance with Section 5.2 of Guidance Note GN 1.5.3 of the Capital Works Management Framework. Where the TII’s Requirements for Measuring and Pricing (RMP) is selected from the drop down menu above, it shall be the latest edition as published by Transport Infrastructure Ireland] [CA Note: Please choose from the options in the drop down menu below for Mechanical & Electrical Works] Mechanical & Electrical Works measured in accordance with: *[Where Civil Engineering Standard Method of Measurement
• [FTS-5-v2.6-12.7.24.docx] the drop down menu above, it shall be the latest edition as published by Transport Infrastructure Ireland]* [CA Note: Please choose from the options in the drop down menu below for Mechanical & Electrical Works] Mechanical & Electrical Works measured in accordance with: [Where Civil Engineering Standard Method of Measurement 3 is selected from the drop down menu above it shall be the 3rd Edition as amended in accordance with Section 5.2 of Guidance Note GN 1.5.3 of the Capital Works Management Framework. Where TII’s Requirements for Measuring and Pricing (RMP) is selected from the drop down menu above, it shall be the latest edition as published by Transport Infrastructure Ireland]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• 11 CA Note: Where an IPI Measure is in place and works are greater than €15m in value, the CA must select “Yes”
• Minimum amount for interim payments, except release of retention, € 0
• cation, we expect that insurance cover can be issued within 4 weeks of the receipt by us of the relevant ap
• ory application, we expect that a bond can be issued within 4 weeks of the receipt by us of the relevant ap
• (b) expiry of at least 21 days written notice to terminate this Tender
• Terms used in this Tender that are defined in those documents have the same meaning in this Tender.
• We offer to complete the Works on the terms of and in conformity with the documents referred to in the preceding paragraph for the lump sum of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: FTS-5-v2.6-12.7.24.docx, Where Civil Engineering Standard Method of Measurement

[FTS-5-v2.6-12.7.24.docx, Schedule for Public Works Contract for Building Works Designed by the Employer.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Schedule which form part of this Tender., scheduled and included in Volume A* , Schedule Part 3B, the Employer is to enter the Category of Specialist, the Name and cont.