Request for Tender for an Out of Guage Baggage System for Shannon Airport Authority DAC

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Airport Authority DAC ran this procurement for “Request for Tender for an Out of Guage Baggage System for Shannon Airport Authority DAC” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for an Out of Guage Baggage System for Shannon Airport Authority DAC
• ndicates by notice to the Sub- Contractor in writing within 10 days of service of the Notice to Refer, the
• [Appendix 3 - Ground Floor Masterplan.pdf] IMMIGRATION
• [OOG System Request for Tender 23.07.24.docx] specification outlined in this tender including outline drawings and baggage flow diagram/drawing. 25% 2,500 Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• in writing to the Architect for his ruling and such a ruling shall be conclusive as to the meaning or application of these conditions. 12. All information shown relating to existing structure and construction detail is preliminary and subject to 'opening up' and
• for compliance with design detail. 15. Contractor is responsible for procuring any proprietary items required/specified with due attention to 'lead-in' times ensuring compliance with programme dates.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Maximum excess permitted for public liability and employer’s liability insurance: Maximum excess for Public liability insurance: € in respect of property damage only (If not stated, €10,000); If required, the minimum indemnity limit for professional indemnity insurance shall be € (If not stated, €6,500,000) for each and every claim or series of
• Certifications — not specified for this tender
• Past experience — 5 Insurance The successful bidder will maintain the following insurances (until project completion): Employers Liability: €13,000,000 Public / Products Liability: €6,500,000 Airside Liability: €127,000,000 Professional Indemnity: €1,000,000 (and for 6 years after project completio
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Maximum excess permitted for public liability and employer’s liability insurance: Maximum excess for Public liability insurance: € in respect of property damage only (If not stated, €10,000)
• If required, the minimum indemnity limit for professional indemnity insurance shall be € (If not stated, €6,500,000) for each and every claim or series of
• 5 Insurance The successful bidder will maintain the following insurances (until project completion): Employers Liability: €13,000,000 Public / Products Liability: €6,500,000 Airside Liability: €127,000,000 Professional Indemnity: €1,000,000 (and for 6 years after project completio

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Minimum requirement to remain eligible in the competition: Applicants must complete the self-declaration providing information regarding their tax compliance
• Minimum requirement to remain eligible in the competition: Applicants should complete the self-declaration providing information regarding the insurances in place
• ce to half of this amount to be in place for the subsequent,12 months, or whatever is stated in the Appendix
• [Appendix 3 - Ground Floor Masterplan.pdf] D01
• [Appendix 3 - Ground Floor Masterplan.pdf] 3.0 m²

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• laim Date for the Sub-Contract which shall be not more than 30 days after the Commencement Date and may als
• subsequent Payment Claim Dates which shall be not more than 30 days apart [see Clause 11(a)]
• for the Sub-Contract which shall be not more than 30 days after the Commencement Date and may als
• subsequent Payment Claim Dates which shall be not more than 30 days apart
• y the Sub- Contractor of any such deduction, not later than 21 days after the relevant Payment Claim Date,
• y the Sub- Contractor of any such deduction, not later than 21 days after the relevant Payment Claim Date g
• vered by sub-clauses 11(b)(1) and (2) above] not later than 21 days after the relevant Payment Claim Date,

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix 3 - Ground Floor Masterplan.pdf, Appendix 1 - Basement As-Built Survey.pdf, Appendix 4 - RIAI-CIF-Nominated-Sub-Contract-Form.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: OOG System Request for Tender 23.07.24.docx, Appendix 2 - Ground Floor As-Built Survey.pdf, Appendix.