Request for Tender for the provision of Infrastructure Managed Services to Department of Transport

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Department of Transport ran this procurement for “Request for Tender for the provision of Infrastructure Managed Services to Department of Transport” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for the provision of Infrastructure Managed Services to Department of Transport
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Limit for any one claim or series of c
• services and a further estimated €500 million in other activities such as road traffic fines collection
• the proposed Services Contracts may amount to some €12m (the managed services
• o highlight Target Service Levels and KPIs for the previous 12 months
• [20240718 Infrastructure Managed Services RFT FINAL.pdf] ServicesRFT150124
• Infrastructure Managed Services to Department of
• services as described in Appendix 1 to this RFT (the “Services”).
• In summary, the Services comprise: the provision of Infrastructure managed services to
• support and maintain the National Vehicle and Driver File's (NVDF) current ICT
• Infrastructure and managed services.
• [20240718 Infrastructure Managed Services RFT FINAL.pdf] “Not Used”: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• The incumbent supplier has given permission for Contracting Authority to state
• Contracting Authority policy seeks to encourage participation on a fair and equal basis by

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Limit for any one claim or series of c; laims arising out of a single occurrence, per insurance year Public Liability €6.5m Limit for any one claim or series of c
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Limit for any one claim or series of c
• laims arising out of a single occurrence, per insurance year Public Liability €6.5m Limit for any one claim or series of c
• laims arising out of a single occurrence, per insurance year Product Liability €6.5m Limit for any one claim or series of c
• laims arising out of a single occurrence, per insurance year Professional Indemnity €6.5m Limit on any one occurrence and in the
• aggregate per insurance year [Cyber Liability/Data Breach €3m Limit for any one claim or series of c

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• €200,000 and €999,000 in the last three (3) years preceding the declaration
• €1,000,000 and €3,999,000 in the last three (3) years preceding the declaration
• €3,999,000 in the last three (3) years preceding the declaration, to include all non-notif
• [20240718 Infrastructure Managed Services RFT FINAL.pdf] ServicesRFT150124
• Declaration as to Personal Circumstances of Tenderer
• services as described in Appendix 1 to this RFT (the “Services”).

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• e successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Limit for any one claim or series of c
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• o highlight Target Service Levels and KPIs for the previous 12 months
• are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• that may result from this Competition (the “Services Contract”) will be issued for a term of
• The Contracting Authority reserves the right to extend the Term for a period or periods of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 20240718 Infrastructure Managed Services RFT FINAL.pdf, Cyber Liability/Data Breach €3m Limit for any one claim or series of claims arising out of a single occurrence, per insurance year 2.21.2 By signing the Tenderer’s Statement at Appendix 3, Tenderers confirm that, if awarded a Services Contract under this Competition, (i) they will, from the Effective Date of the Services Contract (as defined in the Services Contract), obtain and hold the types and levels of insurance as specified at paragraph 2.21.1, (ii) the

[20240718 Infrastructure Managed Services RFT FINAL.pdf, RFT FINAL.pdf] ServicesRFT150124.

• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1:, Appendix 2:, Schedule.