An Bunachar Náisiúnta Téarmaíochta don Ghaeilge - Óstáil / The National Terminological Database for Irish - Hosting

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Foras na Gaeilge ran this procurement for “An Bunachar Náisiúnta Téarmaíochta don Ghaeilge - Óstáil / The National Terminological Database for Irish - Hosting” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Foras na Gaeilge plays a role in advising both governments in Ireland as well as public bodies and other groups in the private and voluntary sectors, in relation to all matters relating to the Irish language. They also undertake support projects and give grants to companies and groups throughout Ireland.
• to undertake support projects, and grant aid to bodies and groups as deemed necessary;
• to support education through the medium of Irish and the teaching of Irish.
• Proposals set out recommendations and an action plan. A time schedule and recommendations for action and campaigns should be proposed in the offer and the working method for the service should be clearly set out for the period 01 October 2024 – 30 September 2027.
• the tenderer's ability to work and cooperate with the steering group of the terminology project: It will be expected that the appointed tenderer will provide a summary report on the implementation of the contract to Foras na Gaeilge every six months, that he will take guidance from them as necessary, and that he will make regular contact with Foras na Gaeilge as necessary;
• For the sake of information, tenderers are requested to provide the number of days and the per diem payment rates for each person involved in the provision of Services. The figures shall then correspond to the overall cost of providing the Services under the above pricing template, and shall be treated as contractually binding. (In this regard, the Contracting Authority reserves the right to seek clarification or verification of the information provided by tenderers).
• Approach: Clearly set out the approach recommended to provide the services and products that are to be provided as part of the service to Foras na Gaeilge for the period 01 October 2024 – 30 September 2027.
• Indicators: Clearly indicate the indicators you would use to assess the service.
• Experience: Show an example of experience of a similar service run and the results the service achieved.
• Expertise: Show examples of the relevant expertise that the team has to provide the various services and products effectively.
• [IAT-RFT_2024_07_tearma_ie_hosting_en.docx] to provide the various services and products effectively.
• Any service that may exist as a result of this public procurement competition will be fixed for a period of three years 01 October 2024 – 30 September 2027, with the possibility of renewing the contract up to a period of five years 01 October September 2024 – 30 September 2029 subject to satisfactory performance and the business needs of Foras na Gaeilge. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Minor improvements to existing facilities in the editing interface (the private website).
• Green procurement and environmental issues: It is the priority of Foras na Gaeilge to mitigate any negative impact on the environment in any business related to procurement matters. Therefore, lifecycle costing of content is welcomed in bids where appropriate. The Government's policy regarding green procurement is available at "https://www.gov.ie/ga/foilsiuchan/74075-green-tenders-an-action-plan-on-green-public-procurement/.
• [IAT-RFT_2024_07_tearma_ie_hosting_en.docx] The Government's policy regarding green procurement is available at "https://www.gov.ie/ga/foilsiuchan/74075-green-tenders-an-action-plan-on-green-public-procurement/.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance The applicant must provide a declaration that he has the following levels of indemnity: employer's liability insurance: not less than €6.5 million public liability insurance: not less
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance The applicant must provide a declaration that he has the following levels of indemnity: employer's liability insurance: not less than €6.5 million public liability insurance: not less

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Insurance The applicant must provide a declaration that he has the following levels of indemnity: employer's liability insurance: not less than €6.5 million public liability insurance: not less
• In parallel with this RFT, an additional RFT, pertaining to the development and editing of the National Terminology Database for Irish, will be published by Foras na Gaeilge on www.etenders.gov.ie. Tenderers may submit tenders for one or both of these RFTs.
• The Irish-language version of this RFT ( see etenders.gov.ie );
• The RFT relating to Development and Editorial Work on the National Terminology Database for Irish (see etenders.gov.ie ).
• In order to apply the first award criterion, Tenderers are asked to submit a technical proposal that demonstrates the Tenderer's understanding of the requirements and the proposed solution, and which addresses each of the questions (a) – (c ) below. Bidders should demonstrate, in their submissions, how they will comply with the requirements set out in paragraph 1.15.4 below.
• An offer can be submitted with the costs of third party software licences included or these costs can be omitted. In the event that the tenderer does not include these costs in the tender, however, Foras na Gaeilge may add the following annual licence costs to the tenderer's Grand Total when considering the tenders :

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: not stated. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Title: An Bunachar Náisiúnta Téarmaíochta don Ghaeilge - Óstáil / The National Terminological Database for Irish - Hosting
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ing date for receipt of tenders is 2 pm on 23 August 2024
• [IAT-RFT_2024_07_tearma_ie_hosting_en.docx] Request for tenders: The National Terminology Database for Irish –
• to develop terminology and dictionaries;
• Foras na Gaeilge wishes to seek tenders for the hosting of sites for the National Terminology Database for Irish (www.tearma.ie), in the period October 2024 - September 2027. The contract may be extended, on an annual basis, for up to a further two years, if agreed by Foras na Gaeilge and the Contractor.
• Hosting and maintaining the National Terminology Database for Irish;
• In parallel with this RFT, an additional RFT, pertaining to the development and editing of the National Terminology Database for Irish, will be published by Foras na Gaeil

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: IAT-RFT_2024_07_tearma_ie_hosting_en.docx, IAT-RFT_2024_07_tearma_ie_óstáil_ga.docx, RFT_2024_07_tearma_ie_hosting_en.docx] Request for tenders: The National Terminolog.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: RFT for editorial and development work (referred to below) where necessary., RFT, an additional RFT, pertaining to the development and editing of the National T, RFT_2024_07_tearma_ie_hosting_en.docx] the appointed Development Contractor pursuan.