CfT for the internal and external refurbishment works to Caritas College, Ballyfermot

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Rehab Group ran this procurement for “CfT for the internal and external refubishment works to Caritas College, Ballyfermot” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• As included in Volume D and attachments Category of Specialist Date for warranty Amount withheld Minimum indemnity limit for professional indemnity insurance Maximum excess for professional indemnity insurance Mechancial Services Installation 30 Days after contract start date €50,000 €2,000,000 maximum permitted level of excess t
• CA REQUIREMENTS: Minimum Requirement: balance sheets or extracts from balance sheets where publication of the balance sheet is required under law of the country in which the service provider is established
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Candidates may obtain information regarding their obligations concerning * taxation from the Revenue Commissioners (www.revenue.ie) * environmental protection from the Environmental Protection Agency (www.epa.ie) * employment protection and working conditions from the Workplace Relations
• Candidates must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• [ITT-W2-v2.5-01-08-2023-1 - Rehab Group.docx] if applicable); and• Referees.Any personal data provided will be processed for the purposes of the Competition, the administration of any contract awarded on foot of this Competition, reporting to any regulators or oversight bodies and/or any disputes relating to the Competition or the contract.In connection with the above, the Contracting Authority may disclose personal data to various recipients including:• the Tenderer’s organisation;• other members of the Tenderer’s consortium (if applicable);• the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and• regulators or oversight bodies.If the Tenderer is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a contract is awarded to the Tenderer at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request. Any data subjects in respect of which the Contracting Authority holds or processes personal data have rights in relation to their personal data, including the right to request access to their data and, in certain circumstances to request rectification, erasure or restriction of the processing of their personal data. All such data subjects have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission.
• 2.3 Queries Queries may be raised in writing by email using the means of communication stated in the Particulars. Queries must be raised as soon as possible, and should be raised in any event no later than when stated in the Particulars. The Contracting Authority has no obligation to respond to queries although the Contracting Authority may at its discretion respond to queries raised after that date. If the Contracting Authority responds to a query, it will issue the response on the e-tenders website, unless the query has been clearly designated as confidential. If the query has been designated as confidential, and the Contracting Authority decides that the response should be published on the e-Tenders website, the Contracting Authority will so notify the person raising the query, who will have the option of withdrawing the query or having any response published on the eTenders platform. The Contracting Authority may under section 2.2 still issue any information it considers appropriate on the eTenders platform following withdrawal of the query. As with these Instructions, responses to queries will not create any contractual relationship between the Contracting Authority and Tenderers, or form part of the Contract, unless they state that they are amending the Contract
• [ITT-W2-v2.5-01-08-2023-1 - Rehab Group.docx] still issue any information it considers appropriate on the eTenders platform following withdrawal of the query. As with these Instructions, responses to queries will not create any contractual relationship between the Contracting Authority and Tenderers, or form part of the Contract, unless they state that they are amending the Contract documents. It is the responsibility of the Candidate to monitor the means of communication stated in the Particulars for any correspondence or clarifications in relation to this competition. If a person intending to submit a Tender becomes aware of any ambiguity, discrepancy, error, or omission in or between these documents, it must immediately notify the Contracting Authority, even after the time for submitting queries has expired.
• 5.1 Delivery Tenders must be received in accordance with the means of tender delivery[1] stated in the Particulars, at or before the latest time stated in the Particulars (or a later date and time advised by the Contracting Authority to Applicants) in the manner described in the Particulars. Time is taken as standard time according to the Standard Time Act 1968 as amended by the Standard Time (Amendment) Act 1971 and any subsequent amendment or re-enactment thereof. Where the Particulars state that the required means of tender submission is to the eTenders platform, Candidates are advised to ensure that they give sufficient time to allow for the successful upload of all tender documents and that they have a reliable, continual connection speed available for this purpose. Candidates should ensure that their operating system has sufficient capacity to execute the upload of all the documents included in the tender submission before the deadline stated in the Particulars (or a later date and time advised by the Contracting Authority to all Candidates). The timely and complete upload of documents is the responsibility of each Candidate. All files submitted electronically must be capable of being readily viewed in their entirety in the format stated in the Particulars. It is the responsibility of the Candidate to ensure that electronic documents submitted are not corrupt. Candidates are advised to consult etenders.gov.ie for information on uploading electronic submissions. Completed delivery of the tender in advance of the submission deadline is the responsibility of each Tenderer. All Tenders received on time will be opened promptly after receipt.
• 5.7 Pricing Unless otherwise stated, all sums given in Tenders must be in euro, to two decimal places. Tenderers must not insert additional items in the Pricing Document, except where permitted to do so by the Pricing Document, or make any alterations to the Pricing Document. Tenderers must not amend (lump sums or Reserved Sums) inserted in the Pricing Document by the Contracting Authority that are associated with named Specialist works set out in Part 1F (iii) of the Form of Tender and Schedule and Standing Conciliator services (if required) at Part 1N of the Form of Tender and Schedule. Where named Specialists (novated) are required under the Contract, Candidates will be required to price lump sum items in the Pricing Document to cover: 1. General attendances; 2. Special attendances; and 3. Management, to incorporate the Contractor’s management, risk acceptance and indirect overhead costs associated with the employment of each of the named Specialists to be engaged for the Works. 4. In the
• 5.8 Value-Added Tax The Form of Tender states whether and to what extent, the tendered Contract Sum includes value-added tax (VAT). The amounts in the Schedule, Part 2 exclude VAT. The Pricing Document excludes VAT unless otherwise stated in the Pricing Document. If the Pricing Document includes a schedule of items that are not construction operations subject to Relevant Contracts Tax (and therefore to reverse-charge VAT), and, in the Contracting Authority’s opinion, the categorisation of an item, the VAT rate stated, or the value stated is not correct, the Contracting Authority may invoke section 8.2. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• [ITT-W2-v2.5-01-08-2023-1 - Rehab Group.docx] if applicable); and• Referees.Any personal data provided will be processed for the purposes of the Competition, the administration of any contract awarded on foot of this Competition, reporting to any regulators or oversight bodies and/or any disputes relating to the Competition or the contract.In connection with the above, the Contracting Authority may disclose personal data to various recipients including:• the Tenderer’s organisation;• other members of the Tenderer’s consortium (if applicable);• the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and• regulators or oversight bodies.If the Tenderer is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a contract is awarded to the Tenderer at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request. Any data subjects in respect of which the Contracting Authority holds or processes personal data have rights in relation to their personal data, including the right to request access to their data and, in certain circumstances to request rectification, erasure or restriction of the processing of their personal data. All such data subjects have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 3 Years Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction € 7,500,000 Minimum level of Professional Indemnity Insurance required for € 3,000,000 Maximum permissible excess on Profe; Minimum level of Public Liability Insurance required in respect of any one accident: € 6, Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I
• Certifications — not specified for this tender
• Past experience — Turnover Requirement CA SUPPLEMENTARY REQUIREMENTS: Minimum Requirement: the evidence submitted must demonstrate that the Applicant's overall annual turnover over the three (3) previous financial years was at least €7,500,000. Evidence should be in the form of overal; 3 Years Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction € 7,500,000 Minimum level of Professional Indemnity Insurance required for € 3,000,000 Maximum permissible excess on Profe
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Turnover Requirement CA SUPPLEMENTARY REQUIREMENTS: Minimum Requirement: the evidence submitted must demonstrate that the Applicant's overall annual turnover over the three (3) previous financial years was at least €7,500,000. Evidence should be in the form of overal
• 3 Years Area of Business/Work: Yearly Turnover arising from the area of work specified: General Construction € 7,500,000 Minimum level of Professional Indemnity Insurance required for € 3,000,000 Maximum permissible excess on Profe
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6, Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Minimum level of Public Liability I
• one accident: € 6,500,000 Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 The amount of the Performance Bond
• Minimum indemnity limit for Public liability insurance: €6,500,000 for any one event, but this limit may be

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Turnover Requirement CA SUPPLEMENTARY REQUIREMENTS: Minimum Requirement: the evidence submitted must demonstrate that the Applicant's overall annual turnover over the three (3) previous financial years was at least €7,500,000. Evidence should be in the form of overal
• CA SUPPLEMENTARY REQUIREMENTS: Minimum Requirement: the evidence submitted must demonstrate that the Applicant's overall annual turnover over the three (3) previous financial years was at least €7,500,000
• : Minimum Requirement: the evidence submitted must demonstrate that the Applicant's overall annual turnover over the three (3) previous financial years was at least €7,500,000
• Number and type of Electronic Copies of Tender: One PDF
• 1.1 This procedure The Contracting Authority has sent a contract notice for the Works to etenders and where appropriate a similar notice has been simultaneously sent to the Publications Office of the EU for publication in the Official Journal of the European Union. These documents set out the suitability assessment criteria, the award criteria and the evaluation and award process which will be followed by the Contracting Authority in making the assessment of which tender is either the lowest price or the most economically advantageous. The documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• [ITT-W2-v2.5-01-08-2023-1 - Rehab Group.docx] documents also set out the information which must be supplied by Tenderers. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 Years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• one accident: € 6,500,000 Maximum level of excess for property only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 The amount of the Performance Bond
• The liability of the Surety under this Bond will not exceed € .
• Minimum amount for interim payments, except release of retention, €75,000
• nt and continues for as long as, under the Construction Regulations, the Client is required to have a project supervisor for the for the Project, unless the appointment is terminated earlier
• it is insured by insurances in the same terms as the insurances the Contractor is required to have under clauses 3
• The Main Contractor to allow for timber grounds for various M&E equipment
• • Timber fascia/soffit boards to the slate roofs were in poor condition and may require

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: ITT-W2-v2.5-01-08-2023-1 - Rehab Group.docx, 24-035 Electrical Document Register (NLN College) - T1.pdf, Schedule, part 2D) .
• eTenders CFT / notice reference: contract notice for the Works to etenders and where appropriate a similar n.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedule and, ITT-W2-v2.5-01-08-2023-1 - Rehab Group.docx] Instruction to Tenderers, ITT-W2 V2.5.