Call for Tender for the supply, Delivery and Installation of tools, equipment and Machines for Construction Studies, Engineering, Technology and DCG at Castlerea CS, Castlerea, Co Roscommon

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------|-------------------------------------------------------------------------------------------|-------------------------------|------------------|----------|----------------|------|-------------------------------|------------------|------------------------------|------------------| Castlerea Community School Call for Tender for the supply, Delivery and Installation of tools, equipment and Machines for Construction Studies, Engineering, Technology and DCG at Castlerea CS, Castlerea, Co Roscommon Office Supplies & Equipment €120,000 not stated Open not stated Castlerea, Co Roscommon not stated 2024-08-19T14:00:00+00:00 not stated

2. Scope of Work

The tender involves the supply, delivery, and installation of tools, equipment, and machines specifically for Construction Studies, Engineering, Technology, and Design Communication Graphics (DCG) at Castlerea Community School. The scale of the project is significant, as it aims to equip a classroom environment for a class group of 24 students, enhancing their educational experience in technical subjects.

The contractor will be responsible for the following activities:

• Supply of Equipment: Provide a comprehensive list of tools and machines, including but not limited to:

• Magnetic drawing equipment (e.g., compasses, set squares, protractors)

• Stainless steel T-squares and combination sets

• Engineers' rules and flexi-curves

• Measuring tapes and cutting tools

• Various hand tools such as hammers, chisels, and saws

• Precision measuring instruments like micrometers and calipers

• Delivery: Ensure timely delivery of all items to the specified location at Castlerea Community School.

• Installation: Set up the equipment and tools in accordance with the specifications provided in the tender documents. This includes ensuring that all tools are operational and meet the required safety standards.

• Documentation: Provide warranty documentation and user manuals for all equipment supplied.

• Compliance: Ensure all equipment meets the specified standards and regulations, including EN and ISO standards where applicable.

The contractor must also be prepared to provide training or guidance on the use of the equipment if required by the school.

3. Background & buyer context

This procurement aligns with the educational objectives of Castlerea Community School to enhance its technical education offerings. The initiative is part of a broader effort to modernize educational facilities and resources, ensuring that students receive hands-on experience with contemporary tools and technologies. The school has a history of providing quality education in technical subjects, and this tender aims to further strengthen its capabilities. There is no mention of an incumbent supplier in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €120,000 in the relevant area of work.

• Insurance:

• Employer’s Liability: €12.7 million

• Public Liability: €6.5 million

• Product Liability: €6.5 million

• Certifications: Not specified for this tender.

• Past experience: Not specified for this tender.

• Personnel: Not specified for this tender.

• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the balance between price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: A detailed response based on the requirements set out in Appendix 1, with a minimum of half an A4 page for each element.

• CVs: For key personnel involved in the project, with a maximum of two pages each.

• Pricing schedule: To be submitted in the specified Excel format.

• Case studies: A minimum of two relevant case studies demonstrating past experience in similar projects.

• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.

• Mandatory site visit: Not specified for this tender.

• Submission portal: All submissions must be made via eTenders, adhering to any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.

• Payment terms: Payment will be within 30 days from receipt of a valid invoice.

• Key SLAs/KPIs: Not specified.

• Liquidated damages or penalty regimes: Not specified.

• Termination clauses: Either party may terminate the contract with 14 days’ notice.

• IP ownership: Not specified.

• Sub-contracting rules: Not specified.

• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• The turnover requirement of €120,000 may limit participation from smaller firms, as it closely aligns with the estimated contract value.

• The lack of specified past experience requirements could lead to variability in the quality of bids received.

• The absence of detailed specifications for certifications and personnel may create uncertainty regarding compliance and capability.

10. SME fit assessment

This tender is open to small and medium-sized enterprises (SMEs) that specialize in educational supplies and equipment. A viable bidder would typically have:

• Relevant experience in supplying educational tools and equipment.
• The capacity to meet the insurance requirements specified.
• The ability to provide warranty documentation and comply with safety standards.

Consortium or sub-contracting arrangements are not explicitly mentioned, suggesting that bidders should be prepared to fulfill the contract independently. The indicative bid preparation effort is estimated at several days, depending on the complexity of the proposal. The presence of a closely aligned turnover requirement may signal a competitive environment, particularly if there are incumbents or established suppliers in the market.

11. Where to dig deeper

• Source RFT filename: Not specified.
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Not specified.
• Important attachments:
• Appendix 1 — Requirements
• Pricing Schedule Template