Development of an Integrated Urban Strategy for publicly owned / Local Authority owned properties in Roscommon Town

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Roscommon County Council_424 ran this procurement for “Development of an Integrated Urban Strategy for publicly owned / Local Authority owned properties in Roscommon Town” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• cialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000 3
• Maximum level of excess in any one claim below which the Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• um level of excess in any one claim below which the Specialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest
• Maximum level of excess for property only* for any one incident below which the Service Provider will bear the cost: € 10,000
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5 Million € 10,000 From start to completion of the Services
• Employers’ Liability for death, injury, to employees € 13 Million None From start to completion of the Services
• They meet the minimum requirements given in this Project Brief & Service Requirements, the Suitability Assessment Questionnaire (QC2), and Instruction to tenderers (ITTS 2) documents in relation to the capacity available and availabi
• gy taking full account of the Project Brief & Service Requirements, it shall as minimum requirement contain the following:* B1: Applicants are requested to submit a method statement outlining their proposed *approach to consultation, design, project planning and delivery during all stages of th
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Title: Development of an Integrated Urban Strategy for publicly owned / Local Authority owned properties in Roscommon Town
• T PROMOTES CONSERVATION & ADAPTIVE REUSE OF EXISTING HERTIAGE BUILDINGS WITH A MINIMUM FINAL ACCOUNT VALUE IN EXCESS OF €3.0m
• Regarding: Architect Led Team for Project Management and Design Consultancy Services - development of an Integrated Urban Strategy for Roscommon Town, identifying a publicly owned heritage building for regeneration in line with the ERDF THRIVE principles.
• [the development of an Integrated Urban Strategy for Roscommon Town, identifying a publicly owned heritage building for regeneration in line with the ERDF THRIVE principles.]

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with Engineering no €1,250,000 PER YEAR N/A Minimum level of Pro; fessional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 2,500,000 € 2,500,000 Maximum level of excess in any one
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with Engineering no €1,250,000 PER YEAR N/A Minimum level of Pro
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with Engineering no €1,250,000 PER YEAR N/A Minimum level of Pro
• fessional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis Minimum level of Professional Indemnity Insurance complying with the conditions below: € 2,500,000 € 2,500,000 Maximum level of excess in any one
• l Indemnity Insurance complying with the conditions below: Minimum level of Professional Indemnity Insurance complying with the conditions below: Minimum level of Professional Indemnity Insurance complying with the conditions below: Specialist Skill Provider Cover on Each And Every claim basis Cover on an Annual Aggregate basis All € 2,500,000 € 2,500,000 CA Entry € CA Entry
• cialist Service Provider will bear the cost: 2% of turnover or €5,000, whichever is greatest 2% of turnover or €5,000, whichever is greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for propert
• y only* for any one incident below which the Service Provider will bear the cost: € 10,000 Minimum level of Employer’s greatest Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000 Maximum level of excess for propert

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — not specified in extract. Submission-related source lines:
• ALL PROJECTS SUBMITTED MUST HAVE A MINIMIUM VALUE OF €3.0M (Excl VAT) AND AT LEAST ONE OF THE THREE PROJECTS MUST HAVE A VALUE OF IN EXCES
• Minimum requirement as set out in the Suitability Assessment Questionnaire – Sections 3
• They meet the minimum requirements given in this Project Brief & Service Requirements, the Suitability Assessment Questionnaire (QC2), and Instruction to tenderers (ITTS 2) documents in relation to the capacity available and availabi
• ilable Marks – 200)* The applicant shall submit a narrative setting out, as a minimum requirement: *A1: Their ability to clearly demonstrate their understanding of the project and the tender requirements
• gy taking full account of the Project Brief & Service Requirements, it shall as minimum requirement contain the following:* B1: Applicants are requested to submit a method statement outlining their proposed *approach to consultation, design, project planning and delivery during all stages of th
• [Appendix A1 MF-2.8.docx] [On letter-headed paper of Applicant]

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 1 month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5 Million € 10,000 From start to completion o
• eath, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6.5 Million € 10,000 From start to completion of the Services
• , upon testing in accordance with CEN/EN 16516 or ISO 16000-3 or other equivalent standardised test conditions and determination methods
• the other] by termination notified at least 14 and at most 28 days after the notice
• for Client’s termination at will is at least 14 and at most 28 days after the notice
• Regarding: Architect Led Team for Project Management and Design Consultancy Services - development of an Integrated Urban Strategy for Roscommon Town, identifying a publicly owned heritage building for regeneration in line with the ERDF THRIVE principles.
• (a) participation in a criminal organisation, as defined[2] in Article 2 of Council Framework Decision 2008/841/JHA;

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Appendix A1 MF-2.8.docx, Appendix A8 MF-2.7.docx, Appointment and Acceptance Form for PSDP Rev 002.docx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: COE1-v.2i-31-03-2023.docx, Protection

[COE1-v.2i-31-03-2023.docx, Pricing document.docx.