Request for Tender for the Supply of Uniforms for Retail Staff at Shannon Airport Authority DAC

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Airport Authority DAC ran this procurement for “Request for Tender for the Supply of Uniforms for Retail Staff at Shannon Airport Authority DAC” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for the Supply of Uniforms for Retail Staff at Shannon Airport Authority DAC
• ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public/Product Liability €6
• 500,000][2] From the date of the Agreement until 6 years after the completion of the provision of the services Yes/No Cyber Insurance €1,500,000 From the date of the Agreement until
• Tenders are required to provide a minimum of 2 customers to whom the tenderer has previously provided a similar service of garment variety and quality required, and comparable number of end users (50), within the last 5 years
• o provide the required service by furnishing the Contracting Authority with a minimum of 2 customers to whom the tenderer has previously provided a similar service of garment variety and quality required, and comparable number of end users (50), within the last 5 years
• of remedy, the Supplier fails to remedy such breach within 30 days after service of a written notice from
• Within 5 days of service of the notice, the contract
• [Request for Tender for the Supply of Uniforms for Retail Staff at Shannon Airport Authority DAC.docx]
• Request for Tender for the Supply of Uniforms for Retail Staff at Shannon Airport Authority DAC
• Contact for Queries: etenders messaging service ONLY
• 1.1 The Contracting Authority invites responses (“Tenders”) to this Request for Tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT, “Requirements and Specifications”, (“the Services”). Shannon Airport Authority DAC. is the Contracting Authority for this procurement competition (“the Contracting Authority”).
• 1.2 The title of this RFT is Request for Tender for the Supply of Uniforms for Retail Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 2.1.1 While every effort has been made to provide comprehensive and accurate background information and requirements and specifications, Tenderers must form their own conclusions about the solution needed to meet the requirements set out in this RFT. Tenderers and recipients of this RFT may wish to consult their own legal advisers in relation to this RFT or the subject matter thereof.
• 2.1.11 It will be the responsibility of the Tenderer/s to take account of any deficiencies with regard to the information provided and to stipulate any assumptions that impact on this policy when replying to this RFT.
• 2.11.3 The requirement of the Acquired Rights Directive as implemented into Irish law by Statutory Instrument S.I. No. 131 of 2003 European Communities (Protection of Employees on Transfer of Undertakings) Regulations 2003 (“SI 131/2003”), does not apply to staff currently employed by the incumbent provider of the Service sought under this RFT.
• It is the responsibility of all Tenderers to ensure their Tender includes for all costs associated with compliance with the Acquired Rights Directive and SI 131/2003. The Contracting Authority will not, under any circumstances, accept any liability or responsibility whatsoever for any of the content/information provided by the incumbents or for the consequences of any reliance upon or actions taken, by the Tenderer or any third party, on the basis of any of the content/information provided by the incumbents.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public/Product Liability €6; Required? Type of insurance Minimum cover for any one claim Period Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of ?** **Type of insura
• Certifications — ment value From date of the Agreement until substantial or final completion certification including any defects liability period Yes/No Motor insurance as required by law €6,500,000 From the commencement of the Agreeme
• Past experience — 500,000][2] From the date of the Agreement until 6 years after the completion of the provision of the services Yes/No Cyber Insurance €1,500,000 From the date of the Agreement until
• Personnel — not specified for this tender
• Geographic / facility constraints — Required? Type of insurance Minimum cover for any one claim Period Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of ? Type of insura; nce Minimum cover for any one claim Period Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of Agreement and for a per Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public/Product Liability €6
• Required? Type of insurance Minimum cover for any one claim Period Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of ?** **Type of insura
• nce Minimum cover for any one claim Period Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of Agreement and for a per
• Yes/No Public liability for death, personal injury, loss of and damage to property €6,500,000 From date of Agreement until complet
• Yes/No Employer’s liability for sickness, injury and death of employees €13,000,000 From date of Agreement until complet

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• Closing Date for receipt of Tenders (uploaded to etenders portal only) 12:00 Friday 09th August 2024
• Contact for Queries: etenders messaging service ONLY
• Appendix 1: Requirements and Specification Page 18
• Appendix 2: Pricing Schedule Page 23
• Appendix 3: Tenderers’ Statement / Form of Tender Page 24

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 6 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• Sector: Office Supplies & Equipment
• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• ired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public/Product Liability €6
• Required? Type of insurance Minimum cover for any one claim Period Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of ?** **Type of insura
• nce Minimum cover for any one claim Period Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of Agreement and for a per
• Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of
• Yes/No Product liability for any goods, including consequences of defective workmanship €6,500,000 From date of Agreement and for a period of [60] months thereafter
• Yes/No Motor insurance as required by law €6,500,000 From the commencement of the Agreement to the date of expiry of the term of

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender for the Supply of Uniforms for Retail Staff at Shannon Airport Authority DAC.docx, Appendix 1: Requirements and Specification Page 18 , Appendix 2: Pricing Schedule Page 23 .
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 3: Tenderers’ Statement / Form of Tender Page 24 , Appendix 4: Tenderers’ Aide-Memoire Page 26 , Appendix 5: Declaration of personal circumstances Page 27 .