The Sycamores Apartments, Rockfield, Dundrum, D18. 1 No. Lift Replacement 2024

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Co-operative Housing Ireland ran this procurement for “The Sycamores Apartments, Rockfield, Dundrum, D18. 1 No. Lift Replacement 2024” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Where the estimated value of the contract is above €5m (Services) and €15m (Works)
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• The barrier provided should comply with EN13015 – Maintenance Instruction for Lifts & Escalators
• EN 13015 Maintenance Instructions for Lifts & Escalators
• I declare as an applicant interested in being assessed for suitability for [insert name of project] I confirm that I meet the minimum standards set in regard to Technicians or Technical Bodies responsible for Quality Control and those upon whom I can call on to carry out work. [Furthermore, I confirm that I meet the minimum standard in regard to Technicians or Technical Bodies responsible for Quality Control in regard to providing a service and also that I have/ have not study and research facilities in place to improve quality of the output][1]. The minimum standards are those in Suitability Questionnaire [QW1/QW2/QW3] for the main criteria and health and safety sub-criterion.
• Furthermore, I will provide the required evidence within seven calendar days to support this declaration when requested to do so during tender evaluation stage
• Furthermore, I will provide the required evidence within seven calendar days to support this declaration when requested to do so [during tender evaluation stage/ after short-listing][1].
• It will be a condition of the award of the Contract that the successful Tenderer shall, for the term of the contract, comply with all applicable EU and domestic tax laws. Prior to the award of the Contract arising out of this competition the successful Tenderer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by the Contracting Authority. By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Candidates may obtain information regarding their obligations concerning * taxation from the Revenue Commissioners (www.revenue.ie) * environmental protection from the Environmental
• [ITT-W2-v2.5-01-08-2023-1 (002).docx] By supplying these numbers the successful Tenderer acknowledges and agrees that the Contracting Authority has the permission of the successful Tenderer to verify its tax cleared position online. Candidates may obtain information regarding their obligations concerning * taxation from the Revenue Commissioners (www.revenue.ie) * environmental protection from the Environmental Protection Agency (www.epa.ie) * employment protection and working conditions from the Workplace Relations Commission (www.workplacerelations.ie)
• Candidates must not make any assumptions that the Contracting Authority has prior knowledge of their organisation or service provision. Tenderers will only be evaluated on the information contained in their Tender (as may be clarified in accordance with these Instructions).
• [ITT-W2-v2.5-01-08-2023-1 (002).docx] • Tenderer’s organisation;• other members of the Tenderer’s consortium (if applicable); and• Referees.Any personal data provided will be processed for the purposes of the Competition, the administration of any contract awarded on foot of this Competition, reporting to any regulators or oversight bodies and/or any disputes relating to the Competition or the contract.In connection with the above, the Contracting Authority may disclose personal data to various recipients including:• the Tenderer’s organisation;• other members of the Tenderer’s consortium (if applicable);• the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and• regulators or oversight bodies.If the Tenderer is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a contract is awarded to the Tenderer at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request. Any data subjects in respect of which the Contracting Authority holds or processes personal data have rights in relation to their personal data, including the right to request access to their data and, in certain circumstances to request rectification, erasure or restriction of the processing of their personal data. All such data subjects have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission.
• 2.3 Queries Queries may be raised in writing by email using the means of communication stated in the Particulars. Queries must be raised as soon as possible, and should be raised in any event no later than when stated in the Particulars. The Contracting Authority has no obligation to respond to queries although the Contracting Authority may at its discretion respond to queries raised after that date. If the Contracting Authority responds to a query, it will issue the response on the e-tenders website, unless the query has been clearly designated as confidential. If the query has been designated as confidential, and the Contracting Authority decides that the response should be published on the e-Tenders website, the Contracting Authority will so notify the person raising the query, who will have the option of withdrawing the query or having any response published on the eTenders platform. The Contracting Authority may under section 2.2 still issue any information it considers appropriate on the eTenders platform following withdrawal of the query. As with these Instructions, responses to queries will not create any contractual relationship between the Contracting Authority and Tenderers, or Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• [ITT-W2-v2.5-01-08-2023-1 (002).docx] • Tenderer’s organisation;• other members of the Tenderer’s consortium (if applicable); and• Referees.Any personal data provided will be processed for the purposes of the Competition, the administration of any contract awarded on foot of this Competition, reporting to any regulators or oversight bodies and/or any disputes relating to the Competition or the contract.In connection with the above, the Contracting Authority may disclose personal data to various recipients including:• the Tenderer’s organisation;• other members of the Tenderer’s consortium (if applicable);• the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and• regulators or oversight bodies.If the Tenderer is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the Contract to the successful Tenderer, whichever is later. If the Tenderer is successful, and a contract is awarded to the Tenderer at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Contracting Authority upon request. Any data subjects in respect of which the Contracting Authority holds or processes personal data have rights in relation to their personal data, including the right to request access to their data and, in certain circumstances to request rectification, erasure or restriction of the processing of their personal data. All such data subjects have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; * The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for € 1,500,000.00[19] The excess as st; ated here: Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Turnover Requirement Area of Business/Work: Yearly Turnover arising from the area of work specified: Lift Installation[17] € 1,000,000.00 *CA Note: if stating a minimum yearly
• • The professional insurance indemnity requirements are as follows: The level of cover as stated here: Minimum level of Professional Indemnity Insurance required for € 1,500,000.00[19] The excess as st
• ated here: Maximum permissible excess on Professional Indemnity Insurance in any one claim below which the will bear the cost is the greater amount of 2% of the Tenderer’s annual turnover, or €5,000. Cover provided on an annual aggregate
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6,500,000.00[21] Maximum level o
• Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000.00[22] Entitles issuing

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• I declare as an applicant interested in being assessed for suitability for [insert name of project] I confirm that I meet the minimum standards set in regard to Technicians or Technical Bodies responsible for Quality Control and those upon whom I can call on to carry out work. [Furthermore, I confirm that I meet the minimum standard in regard to Technicians or Technical Bodies responsible for Quality Control in regard to providing a service and also that I have/ have not study and research facilities in place to improve quality of the output][1]. The minimum standards are those in Suitability Questionnaire [QW1/QW2/QW3] for the main criteria and health and safety sub-criterion.
• Furthermore, I will provide the required evidence within seven calendar days to support this declaration when requested to do so during tender evaluation stage
• [QW2-Appendix-D.docx] On letter-headed paper of Contractor
• APPENDIX D: Declaration that Applicant can meet Minimum Standard for Economic and Financial Criteria in Suitability Questionnaire.
• I declare that as an applicant interested in being assessed for suitability for [insert name of project] I have the financial capacity to meet the minimum standards set down for economic and financial standing in Suitability Questionnaire [QW1/QW2/QW3].
• Furthermore, I will provide the required evidence within seven calendar days to support this declaration when requested to do so [during tender evaluation stage/ after short-listing][1].

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• y only* for any one incident below which the will bear the cost: € 10,000 Minimum level of Employer’s Liability Insurance required in respect of any one accident: € 13,000,000.00 The amount of the Performance Bond
• CA Note: Where an IPI Measure is in place and works are greater than €15m in value, the CA must select “Yes”
• iii* 20% *Equipment designed criteria for a minimum of 180 starts/hour and a minimum of 300
• Minimum amount for interim payments, except release of retention, € 0
• gate track header and on side opening doors or gates the panels shall extend a minimum of 100mm past the clear opening line on the slam post side
• The ladder shall be in accordance with EN131-1 and stored in such location to avoid a tripping hazard during normal maintena
• The ladder shall be in accordance with EN 131-1 and stored in such location to avoid a tripping hazard during normal maintena

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: QW2-Appendix-E.docx, QW2-Appendix-D.docx, ITT-W2-v2.5-01-08-2023-1 (002).docx.
• eTenders CFT / notice reference: contract notice for the Works to etenders and where appropriate a similar n.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise:

[ITT-W2-v2.5-01-08-2023-1 (002).docx, QW2-Part-1-v2.0-28-07-2023-1.docx, 18.10.2023_AG_Sycamores 1 No Lift Replacement.docx.