Provision of Mechanical Servicing

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Dublin Dental Hospital Board ran this procurement for “Provision of Mechanical Servicing” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Sector: Building Services & Maintenance
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• This report must be received within 14 days of the completion of the service
• • Section 2 – Proposed Services Contract – MUST BE ACCEPTED, NOT SIGNED
• • Section 3 – Scope of Services
• [Section 1 - Instruction to Tenderers.docx] The Contracting Entity is conducting this Procurement for provision of ‘Mechanical Servicing’ for the Dublin Dental University Hospital more particularly described in the Scope of Services.
• The RFT contains further information about the Procurement process, the services and evaluation questions for Tenderers to complete. Each Tenderer's response should be detailed enough to allow the Contracting Entity to make an informed selection of the most economically advantageous Tender.
• [Section 1 - Instruction to Tenderers.docx] The Dublin Dental Hospital Board, trading as Dublin Dental University Hospital (DDUH) provides primary, secondary, and tertiary dental care as a national referral centre. Additionally the Hospital provides an on-call services to the community and has links with all the major general hospitals in the Dublin region.
• Tenderers are referred to the Scope of Services at Section 3 of the Request for Tender for a detailed description.
• Contractor means the legal entity with which the Contracting Entity will ultimately contract. In these Instructions to Tenderers the use of the word ‘Contractor’ should be interpreted as meaning supplier, service provider, consultant or contractor, as appropriate;
• Scope of Services means the Contracting Entity’s requirements as set forth in Section 3 (Scope of services) to the Request for Tender;
• • Any additional pre-existing material which is necessary to support the Tender should be included as schedules with cross-references to this material in the main body of the Tender. Cross-references to the RFT should also be included in the Tender whenever this is relevant. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1. Introduction and Background 2
• The DDUH is the principal dental education, training and research institution in Ireland that provides programmes across the full range of specialities in dentistry.
• Further information about DDUH can be accessed by clicking on the following link: https://www.dentalhospital.ie/about/history
• • Any additional pre-existing material which is necessary to support the Tender should be included as schedules with cross-references to this material in the main body of the Tender. Cross-references to the RFT should also be included in the Tender whenever this is relevant.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Si; x the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Six million five hundred thousand euro (€6,500,000) Professional Indemnity Two million six hundred thousand euro (€2,600,000) By signing below the Applicant’s co
• Certifications — l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Si; x the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Six million five hundred thousand euro (€6,500,000) Professional Indemnity Two million six hundred thousand euro (€2,600,000) By signing below the Applicant’s co
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — from the date of Response to this PPQ, (a “Going Concern Statement”) The Applicant must have the following Turnover: TURNOVER (exclusive of VAT): A minimum annual turnover of five hundred thousand euro €60000 per annum for any two of the last three; l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Si; x the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Six million five hundred thousand euro (€6,500,000) Professional Indemnity Two million six hundred thousand euro (€2,600,000) By signing below the Applicant’s co Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• from the date of Response to this PPQ, (a “Going Concern Statement”) The Applicant must have the following Turnover: TURNOVER (exclusive of VAT): A minimum annual turnover of five hundred thousand euro €60000 per annum for any two of the last three
• l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Si
• x the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Six million five hundred thousand euro (€6,500,000) Professional Indemnity Two million six hundred thousand euro (€2,600,000) By signing below the Applicant’s co

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• A description, serial number and location of each item is provided in the pricing document at Section 6*
• 5.2 Correction of Errors in Pricing 26
• CONTACT PERSON: All communication via eTenders
• • Section 4 – Evaluation Criteria - Pre-Qualification Questionnaire
• • Section 6 – Evaluation Criteria - Pricing Document
• Applicant means the person or persons that has or have applied to the Contracting Entity by submitting a Response. The Applicant must be the same legal person or persons, firm or company that is intended to enter into the Contract in the event that the Applicant is successful in the Procurement process;

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• l be required to hold for the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Si
• x the term of the Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability Thirteen million euro (€13,000,000) Public and Products Liability Six million five hundred thousand euro (€6,500,000) Professional Indemnity Two million six hundred thousand euro (€2,600,000) By signing below the Applicant’s co
• A description, serial number and location of each item is provided in the pricing document at Section 6*
• ontinues for 45 calendar days either Party may terminate at 14 days’ notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• 1.5 Contract Term 3

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Section 1 - Instruction to Tenderers.docx, 3.20 Waste Management 17

[Section 1 - Instruction to Tenderers.docx, 4.16

[Section 1 - Instruction to Tenderers.docx.

• eTenders CFT / notice reference: Contract Notice means the contract notice published on the eTenders websi.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Section 2 - Proposed Services Contract.docx, RFT) 2](#_Toc128642774), RFT 6](#_Toc128642780).