DLR Co Co - Marine Consultancy Services for Maintenance Dredging within Dún Laoghaire Harbour

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Dun Laoghaire-Rathdown County Council ran this procurement for “DLR Co Co - Marine Consultancy Services for Maintenance Dredging within Dún Laoghaire Harbour” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: DLR Co Co - Marine Consultancy Services for Maintenance Dredging within Dún Laoghaire Harbour
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[13] Maximum level o
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec
• Evidence shall be for the stated service and shall demonstrate the required minimum turnover
• The minimum turnover in one of these years must meet or exceed the required minimum turnover for the stated service
• de a schedule of relevant projects for Marine Engineering Consultancy Services (minimum of three and maximum of four projects) carried out over the past seven (7) years
• essfully provided services within the past seven (7) years which meet the above minimum requirements the Applicant will be deemed to have failed this section (List Of Technical Services Provided Over The Past 7 Years) and will fail the prequalification process
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Anticipated Service Contract Period (months/years): 51 months
• Marine Engineering Consultancy Services for Maintenance Dredging Within Dun Laoghaire Harbour Dun Laoghaire Rathdown County Council
• Open Procedure for CONSULTANCY SERVICES
• FOR USE WITH THE CONDITIONS OF ENGAGEMENT FOR CONSULTANCY SERVICES Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Nothing in these Instructions is, nor shall be relied upon as, a promise or representation as to the Contracting Authority’s ultimate decision in relation to the award of the contract for the services the subject of the contract (the “Services”) (the “Contract”). However, the Contracting Authority reserves the right to take such steps as it considers appropriate, including (but not limited to): * changing the basis of, or the procedures (including the timetable) relating to, the tender process; * rejecting any, or all, of the tenders; * not inviting a Tenderer to proceed further; * not furnishing an Applicant with additional information; or * abandoning the competition. Nothing contained in these Instructions is, or shall be relied upon as, a representation of fact or promise as to the future. Any summaries or descriptions of documents or contractual arrangements contained in any part of these Instructions cannot be and are not intended to be comprehensive, nor any substitute for the underlying documentation (whether existing or to be concluded in the future), and are in all respects qualified in their entirety by reference to them.
• [Instruction to Tenderers.docx] any questions about the Contracting Authority’s use of such personal data, please contact the Contracting Authority’s Data Protection Officer whose details are available upon request to the Contracting Authority. The Contracting Authority may process the following personal data as part of this competition: * + name; + contact details; + CV details (including but not limited to qualifications, education, experience, previous roles and responsibilities); + details of proposed role(s) and responsibilities on this contract; + referee details; and + any other data provided by the Applicant. The Contracting Authority collects personal data from the Applicant directly, and from the following sources: * Applicant’s organisation; * other members of the Applicant’s consortium (if applicable); and * Referees. Any personal data provided will be processed for the purposes of the competition, the administration of any contract awarded on foot of this competition, reporting to any regulators or oversight bodies and/or any disputes relating to the competition or the contract. In connection with the above, the Contracting Authority may disclose personal data to various recipients including: * Applicant’s organisation; * other members of the Applicant’s consortium (if applicable); * the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and * regulators or oversight bodies. If the Applicant is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the contract to the successful Tenderer, whichever is later. If the Applicant is successful, and a contract is awarded to the Applicant at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Employer upon request. Any data subjects in respect of which the Employer holds or processes personal data have rights in relation to their personal data, including the right to request access to their
• [Instruction to Tenderers.docx] retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Employer upon request. Any data subjects in respect of which the Employer holds or processes personal data have rights in relation to their personal data, including the right to request access to their data and, in certain circumstances to request rectification, erasure or restriction of the processing of their personal data. All such data subjects have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 property only no excess for death, injur; Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 property only no excess for death, injur
• Employers’ Liability for death, injury, to employees € 13,000,000 None From start to completion of the
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[13] Maximum level o
• Level of cover and excess as stated below for Specialist Skill Providers; Minimum level of Professional Indemnity Insurance complying with the conditions below: Specialist Skill Provider Cover on Each And Every claim basis Cover on an Annual Aggregate basis Underwater Surveyor € 1,000,000 € 1,250,000 Environmental nity Insurance comply
• Minimum level of Public Liability Insurance required in respect of any one accident: € 6500000[14] Maximum level of excess for property only* for any one incident below which the Service Providerwill bear the cost: € 10,000 * No excess is permitted in respec

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• and meeting any other minimum requirements in the relevant Suitability Assessment Questionnaire criterion[1]
• o Prepare and submit to the employer 3 number comprehensive project design
• Prepare and submit to the employer 3 number comprehensive project design reports at 3 stages during this period, describing a
• 1.1 This procedure The Contracting Authority has sent a contract notice and tender documents for the Services to etenders and where appropriate a similar notice has been simultaneously sent to the Office for Official Publications of the EC for publication in the OJEU. The notice and tender documents are addressed to all those who wish to participate in a tender competition for the Services described in the “Particulars”. These documents set out the award criteria and the award process which will be followed by the Contracting Authority in making the assessment of whether Applicants are suitable to provide
• [Instruction to Tenderers.docx] notice and tender documents are addressed to all those who wish to participate in a tender competition for the Services described in the “Particulars”. These documents set out the award criteria and the award process which will be followed by the Contracting Authority in making the assessment of whether Applicants are suitable to provide the Services and, from those Applicants deemed to be suitable, which tender is the most economically advantageous. These documents also set out the information which must be supplied by Applicants. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 15 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € 6,500,000 € 10,000 property only no excess for death, injur
• (i) Level of cover and excess as stated below for the Principal Service Provider: Minimum level of Professional Indemnity Insurance complying with the conditions below: Cover on Each And Every claim basis Cover on an Annual Aggregate basis € 3,000,000[12] € 3,500,000[13] Maximum level o
• ropriate environmental discipline* - 10 years post graduate experience with a minimum of 5 years in projects of a similar nature in a marine environment (4) Chartered Ecological Consultant (30 marks) *- Chartered Ecological Consultant with recognised University Degree to Level 8
• appropriate ecological discipline* - 10 years post graduate experience with a minimum of 5 years in projects of a similar nature within a marine environment (4) Marine Mammal Observer (40 marks) - Specialist with recognised University Degree to Level 8 or equivalent *in approp
• scipline to Level 8 or equivalent* - 10 years post graduate experience with a minimum of 5 years in projects of a *similar nature within a marine environment
• The minimum turnover will be determined by the turnover for the last three years i
• Anticipated Service Contract Period (months/years): 51 months

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Instruction to Tenderers.docx, Tender & Schedule.docx, schedule of relevant projects for Marine Engineering Consultancy Services (minimum of th.
• eTenders CFT / notice reference: contract notice and tender documents for the Services to etenders and where.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-S2(b) v1.6, Schedules A and B attached * Any content of other documents identified in Schedule A * W, Schedule A of the Conditions of Engagement) are in place; 2. shall produce promptly ev.