Architect services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Health Products Regulatory Authority ran this procurement for “Architect services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• [RFT Architectural services final.pdf] {00097384}
• HPRA Request for Tender for Architecture Services
• advice and services to the HPRA in relation to the management of its office space of
• approximately 35,000 sq ft. The services required will range from re-fit projects to ad hoc advice
• [RFT Architectural services final.pdf] HPRA wishes to appoint an architect to provide architectural and project management
• and architectural services. An example of ongoing ad-hoc projects include those related to
• The architectural consultancy services will include, but are not limited to, the
• Advisory Services: Provide ongoing advice on best practices in architecture and
• 2.3. GENERAL ARCHITECTURAL SERVICES:
• for ongoing architectural support for
• [RFT Architectural services final.pdf] Services: Provide ongoing advice on best practices in architecture and
• for ongoing architectural support for various projects and initiatives. This may include space Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• appointee under this tender will be expected to work with the existing design team as the
• Project Management Strategy: Assessment of

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Confirmation that the following minimum insurance levels will be in place, if the tenderer is awarded the contract: Professional Indemnity Insurance (€0.75m), Public Liability Insurance (€6; 5m) and Employer’s Liability Insurance (€13.0m)
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Confirmation that the following minimum insurance levels will be in place, if the tenderer is awarded the contract: Professional Indemnity Insurance (€0.75m), Public Liability Insurance (€6
• 5m) and Employer’s Liability Insurance (€13.0m)
• l in Place Level in Place Details of Any Excess Details of Any Excess Details of Any Excess Renewal Date Renewal Date Renewal Date Employers Liability Employers Liability €12.7 million €12
• 7 million € € € Public Liability Public Liability €2.6 million €2
• 6 million € € € Professional Indemnity Professional Indemnity €500k €500k € € € AND

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• [RFT Architectural services final.pdf] {00097384}
• [RFT Architectural services final.pdf] HPRA wishes to appoint an architect to provide architectural and project management
• [RFT Architectural services final.pdf] Services: Provide ongoing advice on best practices in architecture and
• [RFT Architectural services final.pdf] ifications are to be covered by the tenderer.
• Tenderers must provide a signed copy of the Health & Safety declaration available at the
• [RFT Architectural services final.pdf] urances are maintained for the duration of the

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The HPRA cannot guarantee a minimum level of work under the contract, as
• valid for no less than 6 months from the closing date for the receipt o
• e right to extend the Term for a period or periods of up to 12 months with a maximum of 1 such extensions per
• ontinues for 60 calendar days either Party may terminate at 14 days notice
• breach(es) (if the breach(es) are capable of remedy) within 30 days after receipt of a request in writing f
• For the Term and for a period of 12 months thereafter (and save in respect of publ
• re parts of the contract may be performed that are in force 7 days prior to the deadline for receipt of Te

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Architectural services final.pdf, Services Contract - Architecture .docx,

AGREEMENT

Relating to the provision of Services pursuant to

Request for Tenders for the provision of

THIS AGREEMENT is made on the day of 20 BETWEEN:

, of Kevin O'Malley House, Earlsfort Centre, Earlsfort Terrace, Dublin 2, Ireland (“the Client”);

and

, of (“the Contractor”)

(each a “Party” and together “the Parties”).

WHEREAS:

IT IS HEREBY AGREED AS FOLLOWS:

Schedule A: Terms and Conditions

1. Contractor’s Obligations

2. Key Personnel

The Contractor undertakes and acknowledges that it is responsible for ensuring that all key personnel as specified in the Submission (“Key Personnel”), assigned by it to provide the Services shall be available for the Term of this Agreement. The Contractor acknowledges that the Key Personnel are essential to the proper provision of the Services to the Client. In the event that any of the Key Personnel assigned by the Contractor to provide the Services under this Agreement becomes unable to provide the Services for whatever reason then, the Contractor acknowledges and undertakes that it shall immediately notify the Client in writing of the inability of any Key Personnel and replace that person with a person of equivalent experience and expertise (“Replacement Personnel”). The Contractor shall provide to the Client such details as the Client may reasonably require in writing regarding any Replacement Personnel. The Client shall have absolute discretion as to the suitability of any proposed Replacement Personnel.

3. Payment

4. Warranties, Representations and Undertakings

5. Remedies

6. Intellectual Property

7. Confidentiality

8. Force Majeure

9. Termination

10. Contract Management

11. Disputes

12. Governing Law, Choice of Jurisdiction and Execution

13. Notices

14. Assignment and Subcontract

A. Subject

[Services Contract - Architecture .docx.

• eTenders CFT / notice reference: OJEU Notice Number of dated (“the RFT”) the Contracting Authori.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Architectural services final.pdf] {00097384}, RFT Response Deadline 12/07/2024, RFT Architectural services final.pdf] HPRA wishes to appoint an architect to provid.