The Supply of Minibuses and Seven Seater Vehicles

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| Corlann The Supply of Minibuses and Seven Seater Vehicles 34114100 €900,000.00 not stated Open 2 not stated not stated 19 July 2024, 11:00 not stated

2. Scope of Work

The contract involves the supply of six 9-seater minibuses and one 7-seater vehicle to the Brothers of Charity Services Ireland. The vehicles must be new and registered to the specified location by the contracting authority. The Brothers of Charity Services Ireland reserves the right to adjust the quantities of vehicles supplied, with allowances for an increase or decrease of up to two units for both minibuses and seven-seater vehicles.

The contractor's day-to-day activities will include:

• Vehicle Supply: Delivering six 9-seater minibuses and one 7-seater vehicle.
• Vehicle Specifications: Vehicles may be Internal Combustion Engine (ICE), Electric (>75KW/hr), or Hybrid.
• Registration Requirements: Vehicles must be newly registered to the Brothers of Charity Services Ireland. Pre-registered vehicles are acceptable if they have less than 5,000 kilometers and include registration details in the tender response.
• Documentation: Providing a photograph of each vehicle and specific model details in the tender submission.
• Delivery Locations: Vehicles are to be delivered to the South East, Southern, and Limerick services, with potential extensions to other regions as required.
• Lot Structure: The tender is divided into two lots:
• Lot 1: Supply of 6 x Nine Seater Minibuses.
• Lot 2: Supply of 1 x Seven Seater Vehicle.

The contractor must ensure compliance with all specifications outlined in the Request for Tenders (RFT).

3. Background & buyer context

This procurement is initiated to meet the transportation needs of the Brothers of Charity Services Ireland, which provides essential services to individuals with disabilities. The current tender aligns with the organization's operational requirements and aims to enhance service delivery through reliable transportation options. The Brothers of Charity Services Ireland has a history of engaging with suppliers for vehicle procurement, and the strategic drivers include improving service efficiency and accessibility for clients.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for evaluation:

• Turnover requirement: Minimum average annual turnover of €1,000,000 in the relevant area of work.
• Insurance:
• Public Liability: €6,500,000
• Employer's Liability: €13,000,000
• Product Liability: €6,500,000
• Professional Indemnity: €6,500,000
• Cyber Insurance: not specified for this tender
• Motor Insurance: not specified for this tender
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects within the last 5 years.
• Personnel: At least one project manager with a minimum of 5 years' experience in vehicle supply.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, with no minimum scoring threshold specified for individual criteria.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Use the provided template with a maximum of 10 pages.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Must follow the specified format in the tender documents.
• Case studies: Provide 2 case studies of relevant projects, with values between €100,000 and €500,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic postbox on www.etenders.gov.ie in a readable format (Word, Excel, PDF).

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified for this tender.
• Payment terms: Payments will be made within 30 days of invoice receipt.
• Key SLAs/KPIs: Delivery lead time is a critical performance indicator; failure to meet the committed delivery date may result in contract cancellation.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated with five days' written notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Subcontractors must be disclosed, and evidence of tax clearance is required for each subcontractor.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover requirement: The minimum turnover requirement of €1,000,000 may limit participation from smaller firms.
• Delivery lead time: The emphasis on delivery timelines may pose challenges for bidders unable to meet tight schedules.
• Vehicle specifications: The requirement for new vehicles with specific registration conditions may restrict options for bidders with pre-registered inventory.
• Limited geographic scope: The tender does not specify geographic constraints, but the focus on specific regions may limit competition.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in vehicle supply and have the necessary certifications and insurance coverage. Bidders should have experience in delivering similar projects, ideally with a proven track record in the transport sector. Consortium arrangements or subcontracting are permitted, allowing smaller firms to collaborate. The indicative bid preparation effort is estimated at 10-15 days, considering the documentation and compliance requirements. The presence of a minimum turnover threshold may indicate a competitive landscape, but the absence of named incumbents suggests opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: RTF for Supply of New Vehicles to Brothers of Charity Services Ireland 3763111.docx
• eTenders CFT ID: not specified
• Contact email: Use the messaging facility on www.etenders.gov.ie
• Important attachments:
• Appendix 1: Vehicle Specification
• Appendix 2: Tenderers’ Statement
• Appendix 3: Supply of Goods Contract