Service CFT for the provision of a proof of concept SMART on FHIR Risk Assessment Application RH

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of a proof of concept SMART on FHIR Risk Assessment application for The Rotunda Hospital. This application is intended to integrate with an Oracle Cerner Electronic Health Record (EHR) system. The scope includes the following activities:

• Development of Application: Create a SMART on FHIR application that assesses risks associated with patient data.
• Integration: Ensure seamless integration with the existing Oracle Cerner EHR system.
• Testing: Conduct thorough testing of the application to ensure functionality and compliance with healthcare standards.
• Documentation: Provide comprehensive documentation for the application, including user manuals and technical specifications.
• Training: Offer training sessions for hospital staff on how to use the application effectively.
• Support: Provide ongoing technical support during the contract term to address any issues that arise.

The contractor will be expected to deliver the application within the specified contract length of six months, with the possibility of a six-month extension based on performance and needs.

3. Background & buyer context

The Rotunda Hospital is procuring this service to enhance its risk assessment capabilities within its electronic health records system. This initiative aligns with broader healthcare objectives to improve patient safety and data management through innovative technology solutions. The procurement is part of a strategic drive to modernize healthcare delivery and improve patient outcomes. The hospital has not specified an incumbent provider for this service, indicating an open market opportunity for bidders.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for evaluation:

• Turnover requirement: Minimum average annual turnover of €65,000 over the last three years.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Professional Indemnity: €1,000,000
• Product Liability: Not applicable
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of meeting these criteria as part of their submission.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the balance of price and quality. There are no specified minimum scoring thresholds per criterion or overall.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Use the provided template, adhering to any page limits specified.
• CVs: Include CVs for key personnel, limited to two pages each.
• Pricing schedule: Complete the pricing schedule using the specified template.
• Case studies: Provide two case studies demonstrating relevant experience, with project values between €30,000 and €65,000.
• Declarations: Include the European Single Procurement Document (eESPD), a Bona Fides declaration, tax clearance documentation, and a conflict of interest statement.
• Mandatory site visit: A site visit is required; bidders must confirm attendance by contacting Prof. Brian Cleary at [email protected] before the deadline.
• Submission portal: All submissions must be made via the eTenders platform, following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension: The initial term is six months, with a possible extension of up to six months.
• Payment terms: Payments will be made in accordance with the Services Contract, with all prices quoted being inclusive of all costs and exclusive of VAT.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated with 14 days' notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Subcontracting is permitted, but the Prime Contractor must be designated.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €65,000 is closely aligned with the estimated contract value, which may limit competition to firms with similar financial profiles.
• The lack of specified past experience or personnel requirements may lead to varied interpretations of eligibility.
• The absence of detailed SLAs/KPIs could result in ambiguity regarding performance expectations.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have experience in developing healthcare applications, particularly those familiar with FHIR standards and EHR integrations.

• Credible bidders: Firms with a turnover around €65,000 and relevant technical expertise can credibly bid.
• Consortium/sub-contracting: Bidders may form consortia or subcontract, allowing smaller firms to collaborate with larger entities.
• Indicative bid-prep effort: Preparation may require approximately 10-15 days, considering documentation and potential site visits.
• Pwin signal: The absence of an incumbent may increase the probability of winning for new entrants, although the lack of detailed criteria may also introduce uncertainty.

11. Where to dig deeper

• Source RFT filename: CFT for the provision of a proof of concept SMART on FHIR Risk Assessment Application RH.docx
• eTenders CFT ID: Not specified
• Contact email: Sue Murphy, clarifications through eTenders only
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement