Roof Upgrade works to the College of Further Education and Training Croom Campus, High Street, Croom, Co. Limerick

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is responsible for executing roof upgrade works at the College of Further Education and Training located in Croom, Co. Limerick. This project encompasses a range of activities aimed at enhancing the structural integrity and functionality of the existing roofing system.

Key activities include:

• Roof Assessment: Conducting a thorough evaluation of the current roof condition to identify necessary repairs and upgrades.
• Material Procurement: Sourcing and supplying high-quality roofing materials that comply with specified standards.
• Roof Replacement: Removing existing roofing materials and replacing them with new, durable materials that have a minimum service life span of 40 years.
• Installation of Insulation: Installing insulation materials to improve energy efficiency and thermal performance.
• Waterproofing: Applying waterproofing solutions to prevent leaks and water ingress.
• Safety Compliance: Ensuring all work adheres to health and safety regulations, including the use of appropriate personal protective equipment (PPE) and safety measures.
• Quality Assurance: Implementing quality control measures throughout the project to ensure compliance with industry standards and specifications.

The contractor must also coordinate with the Limerick and Clare Education and Training Board to ensure minimal disruption to campus activities during the construction phase.

3. Background & buyer context

This procurement is initiated as part of the Limerick and Clare Education and Training Board's ongoing commitment to maintaining and upgrading educational facilities. The roof upgrade aligns with broader government initiatives aimed at enhancing infrastructure within the education sector. The project is expected to improve the longevity and performance of the building, thereby supporting the educational mission of the institution. No incumbent contractor is mentioned in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover for construction works equal to or greater than €1,500,000 over the last three years.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 for any one event.
• Employer's Liability Insurance: Minimum cover of €13,000,000 for any one event.
• Professional Indemnity Insurance: Minimum indemnity limit of €2,600,000 in respect of any one claim.
• Certifications: Not specified for this tender.
• Past experience: A minimum of four similar size projects completed within the last five years.
• Personnel:
• Contracts Manager: Minimum of 7 years’ experience in construction.
• Site Safety Officer: Minimum of 5 years’ experience in the building trade.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the price-quality ratio.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 10 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must be submitted using the specified template.
• Case studies: At least three case studies of similar projects, with values ranging from €500,000 to €1,500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Required with a minimum of 3 days’ notice; contact details provided in the tender documents.
• Submission portal: All documents must be submitted via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract duration is not explicitly stated, but it will include provisions for extensions based on project requirements.
• Payment terms: Payments will be made upon completion of specified milestones, subject to verification by the Employer.
• Key SLAs/KPIs: Performance metrics will be established to monitor project progress and quality.
• Liquidated damages: Penalties may apply for delays beyond agreed timelines.
• Termination clauses: The Employer reserves the right to terminate the contract under specified conditions, including non-compliance with safety regulations.
• IP ownership: All intellectual property generated during the project will remain with the Employer.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the Employer.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover requirement: The minimum turnover requirement may limit participation to larger firms, potentially excluding smaller contractors.
• Geographic constraints: No specific geographic constraints are noted, which may allow for broader participation.
• Tight timelines: The project has a defined completion timeline, which may pose challenges for bidders with existing commitments.
• Incumbent advantage: The lack of an incumbent contractor may create a more competitive environment, but bidders should be prepared for rigorous scrutiny of their proposals.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in construction and roofing projects. Viable bidders should possess:

• A proven track record in similar projects, ideally with experience in educational facilities.
• The capability to meet insurance and turnover requirements.
• The ability to mobilize resources quickly to meet project timelines.

Consortium bidding is not explicitly mentioned, but subcontracting is allowed. Preparation for the bid may require approximately 10-15 days, considering the documentation and compliance requirements. The presence of a defined turnover threshold may indicate that larger firms could have an advantage, but the absence of an incumbent may level the playing field.

11. Where to dig deeper

• Source RFT filename: Instruction to Tenderers.pdf
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments:
• Suitability Assessment Questionnaire
• Pricing Document Template
• Method Statement Template