Reactive/Responsive Maintenance - General Building repair/maintenance services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

St John of God Community Services clg ran this procurement for “Reactive/Responsive Maintenance - General Building repair/maintenance services to include Carpentry, Tiling, Roofing, Gutter repair and cleaning, Painting, Flooring for SJoG CS and SJoG HA” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Reactive/Responsive Maintenance - General Building repair/maintenance services to include Carpentry, Tiling, Roofing, Gutter repair and cleaning, Painting, Flooring for SJoG CS and SJoG HA
• Buyer: St John of God Community Services clg
• Sector: Building Services & Maintenance
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance €1,300,000 2
• the proposed Services Contracts may amount to €1,575,000 (excl
• Validated cost of spare part supply cost from Vendor = €1,000
• Charge for supplying spare part = €1,000 x 10% = €1100 excluding VAT)
• [RFT Response Document_Gen Building_Rev1.0.docx] Request for Tender (RFT) for the provision of Reactive/Responsive Maintenance for Saint John of God Community Services (Dublin, Wicklow and Kildare) and Saint John of God Housing Association
• General Building repair/maintenance services to include Carpentry, Tiling, Roofing, Gutter cleaning, Painting, Flooring.
• TO: St John of Community Services clg and Saint John of God Housing Association, (the “Contracting Authority”)
• RE: Request for Tenders for the for the provision of Reactive/Responsive Maintenance for Saint John of God Community Services (Dublin, Wicklow and Kildare) and Saint John of God Housing Association
• Having examined your Request for Tenders (the “RFT”) including the Instructions to Tenderers, the Selection and Award Criteria, the Requirements and Specifications, and the Terms and Conditions of the Services Contract, we hereby agree and declare the following: Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1. Adherence to and maintenance of a general health and safety policy document – with updating and revising where appropriate Yes No
• • Provide current Health & Safety Policy
• H&S Policy attached Choose an item.
• Working at heights policy attached Choose an item.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Motor Insurance €1,300,000 € Name of Insurer ; ,500,000 € Motor Insurance €1,300,000 € Name of Insurer
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance Type SJOG CS Requirement Levels held by Tenderer Employer’s Liability €13,000,000 € Public Liability €6,500,000 € Product Liability €6,500,000 € Motor Insurance €1,300,000 € Name of Insurer
• ,500,000 € Motor Insurance €1,300,000 € Name of Insurer
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance €1,300,000 2

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Therefore, the relevant evidence to satisfy the minimum requirements stated below must be submitted promptly on request by SJOGCS
• Section 3 Declaration as to Personal Circumstances 7
• Section 4 Self-Declaration on Adequate Health & Safety Procedures 10
• Section 6 Pricing Schedule Response Section 28
• • Tenderers should ensure to read the RFT document (“RFT”) associated with this Competition before completing and submitting this RFT Response Document (“RFT Response”).
• • Responses to this RFT Response document should be completed in the format provided. If Tenderer requires additional documentation to be attached to complement the response, the appendix title and reference should be added to the respective response field and must follow the page limit as set out in item 3.3.1 of the RFT documents.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• successful Tenderer shall be required to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13,000,000 Public Liability €6,500,000 Product Liability €6,500,000 Motor Insurance €1,300,000 2
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby
• description, then the evaluation panel may award a minimum of 60% of the total marks available
• up to 12 months with a maximum of 3 such extension or e
• e right to extend the Term for a period or periods of up to 12 months
• breach(es) are capable of remedy) within 30 days after receipt of a request in
• For the Term and for a period of 12 months thereafter (and save in respect of publ

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: RFT Response Document_Gen Building_Rev1.0.docx, RFT_Reactive _General Building Rev1.0.pdf, Appendix A - List of Sites.xlsx.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: RFT Response Document_Gen Building_Rev1.0.docx] Request for Tender (RFT) for the pr, Schedule Response Section 28 , RFT Response Document_Gen Building_Rev1.0.docx] * The purpose of this Response Docu.