2024 Architectural Services for additional accommodation for Caherelly National School, Ballybricken Co. Limerick

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Scoil Ailbhe - (18030I) ran this procurement for “2024 Architectural Services for additional accommodation for Caherelly National School, Ballybricken Co. Limerick” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: 2024 Architectural Services for additional accommodation for Caherelly National School, Ballybricken Co. Limerick
• 0% of gross fee turnover, or €5,000 whichever is greater From start to completion of the Services; and six years
• nation of Contractor (including contract prolongation up to 3 months) is part of Stage Services
• nce Period for the performance of the services (including a 12 months Defects Period and Client float) is 50
• Re: Tender for Consultancy Services (Open Procedure)
• The Board of Management of Caherelly National School, Ballybricken Co. Limerick (the Contracting Authority for this project) invites you to tender for services in the above consultancy discipline as detailed below.
• The Standard Conditions of Engagement for Consultancy Services
• Full (1) Architectural, (2) Civil Structural Engineering, (3) Building Services (M&E) Engineering, and (4) Quantity Surveying Services (as appropriate) in accordance with the Department’s Design Team Procedures and associated Practice Notes and DoES Schedule of Stage Services for Construction Consultants (Revision 5, Jan 2018), current at the time of tender.
• The Total Performance Period for the performance of the Services is stated in Section 4 of the Instructions to Tenderers document.
• The Scope of Services may be increased or decreased at the discretion of the Contracting Authority and the fee for such increases/ decreases will be determined at the Client’s choice in proportion to the increase/decrease in those Services or by the Scheduled Time Charges for changes as specified in Clause 11 of the Conditions of Engagement.
• [1a. Letter of Invitation ARCHITECT.docx] increased or decreased at the discretion of the Contracting Authority and the fee for such increases/ decreases will be determined at the Client’s choice in proportion to the increase/decrease in those Services or by the Scheduled Time Charges for changes as specified in Clause 11 of the Conditions of Engagement.
• DoES Schedule of Stage Services for Construction Consultants (Revision 5, Jan 2018) Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• c Works Contracts which came into force on 4th April 2016 and their impact on DoES funded projects
• This Request for Tender contains all the background information that will be made available to candidates for this submission, and no additional information will be provided.
• Nothing contained in these Instructions is, or shall be relied upon as, a representation of fact or promise as to the future. Any summaries or descriptions of documents or contractual arrangements contained in any part of these Instructions cannot be and are not intended to be comprehensive, nor any substitute for the underlying documentation (whether existing or to be concluded in the future), and are in all respects qualified in their entirety by reference to them.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Ass; Employers’ Liability for death, injury, to employees € Default €13m or as stated in DoE-QC1 Suitability Ass
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Ass
• Employers’ Liability for death, injury, to employees € Default €13m or as stated in DoE-QC1 Suitability Ass

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — not specified in extract.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• onal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Assessment Declaration and in Letter of Int
• Employers’ Liability for death, injury, to employees € Default €13m or as stated in DoE-QC1 Suitability Assessment Declaration and in Letter of Int
• 3. Number and type of Electronic Copies of tender: One copy issued via eTenders portal
• The latest date for submitting queries is 5 days before the latest date for tender submi
• istration, site visits and site meetings arising from first 3 months of contract prolongation (other than fo

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• Public Liability for death, personal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Ass
• onal injury [except EL, next type]; loss of, damage to, property; with indemnity to the Client as principal € Default €6.5m or as stated in DoE-QC1 Suitability Assessment Declaration and in Letter of Int
• • the expiry of at least 21 days written notice to terminate this Tend
• the other] by termination notified at least 14 and at most 28 days after the notice
• for Client’s termination at will is at least 14 and at most 28 days after the notice
• The Board of Management of Caherelly National School, Ballybricken Co. Limerick (the Contracting Authority for this project) invites you to tender for services in the above consultancy discipline as detailed below.
• This notification to candidates is being issued by eTenders portal and shall be deemed to have been received unless the intended recipient can provide evidence of non-delivery. The non-receipt of such communications shall not invalidate the tender process or award for this project.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1a. Letter of Invitation ARCHITECT.docx, 4. ITTS Instructions-to-Tenderers-open-2019.docx, 7a. COE1-schedules-a-b-architect 2a Projects 2023.docx.
• eTenders CFT / notice reference: Contract Notice, the Total Performance Period for the performance of the se.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Schedules A&B (Architect, Design Team Leader), Schedules A&B (Engineers & QS), Schedule of Additional Accommodation.