Provision of Digital Arts Advisory and Project Management Services for the Arts Council

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Arts Council ran this procurement for “Provision of Digital Arts Advisory and Project Management Services for the Arts Council” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Digital Arts Advisory and Project Management Services for the Arts Council
• ndemnity Where services are provided virtually or the contract is for product supply only, PL will not be a requirement €6,500,000 I3 Professional Indemnity Insurance €1,000,000 9 I
• The budget allocated for the completion of the services is a maximum of €89,600 (Excl
• ed to submit costs in the following format: - The budget allocated for the completion of the services is a maximum of €89,600 (Excl
• Means the services to be provide under the Contract, as described in
• Tenders are being sought from suitably qualified service
• Management Services as outlined in Appendix 1 of this
• Any currency variation occurring over the Term of the Services
• Tenderers must be able to demonstrated experience of providing services of a similar
• nature, scale and complexity to the services described in Appendix 1, evidenced by
• reference contracts to the Services required by this CFT).
• their business and the personnel who will be involved in carrying out any Services in Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• comprehensive, nor any substitute for the underlying documentation (whether existing or to be
• Company/Organisation profile and background regarding current business
• organisation or entity which is funded by the Contracting Authority. All such conflicts

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; INSURANCE REQUIREMENTS Insurance requirements I1 Employer’s Liability Insurance with indemnity Not required where the contractor is self-employed €13,000,000 I2 Public Liability Insurance with an i; ndemnity Where services are provided virtually or the contract is for product supply only, PL will not be a requirement €6,500,000 I3 Professional Indemnity Insurance €1,000,000 9 I
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• INSURANCE REQUIREMENTS Insurance requirements I1 Employer’s Liability Insurance with indemnity Not required where the contractor is self-employed €13,000,000 I2 Public Liability Insurance with an i
• ndemnity Where services are provided virtually or the contract is for product supply only, PL will not be a requirement €6,500,000 I3 Professional Indemnity Insurance €1,000,000 9 I

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ed to submit costs in the following format: - The budget allocated for the completion of the services is a maximum of €89,600 (Excl
• [AC-2024-24 -Digital Arts Advisor and PM CFT - FV.pdf] of a contract between the Authority
• [AC-2024-24 -Digital Arts Advisor and PM CFT - FV.pdf] ’s acceptance of delivery of this CFT constitutes its agreement to, and acceptance
• Means the contract attached at Appendix 2
• Means a response to this CFT submitted by a Tenderer in
• Means the individual or organisation that submits a Tender

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: not stated. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• including all potential contract extensions, is €89,600 (excl
• and/or to change the tender procedure and/or terminate discussions or the tender procedure
• irrevocable undertaking to keep its offer open for the prescribed period, no legal relationship
• promise as to the future. Any summaries or descriptions of documents or Contractual
• of, the terms set forth in this Important Notice.
• maximum of one (1) such extensions permitted subject to
• including all potential contract extensions, is €89,600 (excl.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: AC-2024-24 -Digital Arts Advisor and PM CFT - FV.pdf, Appendix 2, Appendix 1 of this CFT.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: Appendix 1 of this, Schedule, Schedule, set out in the.