Provision of Storage Virtualisation Infrastructure and DR Managed Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

National Library of Ireland ran this procurement for “Provision of Storage Virtualisation Infrastructure and DR Managed Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Provision of Storage Virtualisation Infrastructure and DR Managed Services
• quired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €1 mil
• ity estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €200,000 (excl
• Minimum Requirement 2: Tenderers must be able to supply a statement of overall turnover and turnover concerning the services covered by the contract during a period which may be no more than the last three financial y
• Previous Experience Minimum Requirement 1: Tenderers must declare by way of ESPD that they have successfully delivered a minimum of three (3) contracts of a similar nature to the Services required in Appendix 1 in the last five (5) years
• Minimum Requirement 2: Tenderers must provide the following supporting documentation in their Tender response document
• Details of a successful delivery of a minimum of three (3) contracts of a similar nature to the Services required in Appendix 1 of this RFT in the last five (5) years
• Minimum Requirement 1: Tenderers are required to provide details in terms of supporting documentation/evidence of certification to an internationally recognised standard for information security management (e
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• ISO 27000 series certification (or equivalent) for Cloud Security Systems
• on (the “Services Contract”) will be issued for a term of 24 months (“the Term”)
• on is to continue the services contract up to an additional 36 months Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME’s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2
• 1.7 Contracting Authority policy seeks to encourage participation on a fair and equal basis by Small and Medium Enterprises (“SME’s) in this Competition. SMEs that believe the scope of this Competition is beyond their technical or business capacity are encouraged, subject to paragraph 2.5, to explore the possibilities of forming relationships with other SMEs or with larger enterprises. Through such relationships they can participate and contribute to the successful implementation of any Services Contract that may result from this Competition and therefore increase their social and economic benefits. Larger enterprises are also encouraged, subject to paragraph 2.5, to consider the practical ways that SMEs can be included in their proposals to maximize the social and economic benefits of any Services Contracts that may result from this Competition.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; quired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €1 mil
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• quired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €1 mil

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• 21 of the RFT Using the Minimum Turnover Requirements template table below, Tenderers must submit a Statement from an Independent Accountant or Auditor for the past three years
• Previous Experience Minimum Requirement 1: Tenderers must declare by way of ESPD that they have successfully delivered a minimum of three (3) contracts of a similar nature to the Services required in Appendix 1 in the last five (5) years
• Details of a successful delivery of a minimum of three (3) contracts of a similar nature to the Services required in Appendix 1 of this RFT in the last five (5) years
• Appendix 1: Requirements and Specifications
• Appendix 4: Declaration as to Personal Circumstances of Tenderer Appendix 5: Services Contract
• Appendix 6: Confidentiality Agreement

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 24 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• quired to hold for the term of the Services Contract the following insurances: Type of Insurance Indemnity Limit Employer’s Liability €13 million Public Liability €6.5 million Professional Indemnity €1 mil
• NOW IT IS HEREBY AGREED in consideration of the sum of €2.00 (the receipt of which is hereby acknowledged by the Contractor) as follows:
• Pass/Fail Bank Reference Minimum Requirement 1: Tenderer(s) must provide a Bank Reference, that is the Tenderer’s principal account (in the name of the company tendering) in good standing, not more than three (3) months old prior to the date
• Minimum Requirement 1: Tenderers are required to provide details in terms of supporting documentation/evidence of certification to an internationally recognised standard for information security management (e
• on (the “Services Contract”) will be issued for a term of 24 months (“the Term”)
• e right to extend the Term for a period or periods of up to 12 months with a maximum of two (2) such extensio
• [insert number]calendar days either Party may terminate at 14 days’ notice

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: NLI-DC-24002 Provision of Storage Virtualisation Infrastructure and DR Managed Services.docx, RFT Using the Minimum Turnover Requirements template table below, Tenderers must su, Appendix 1 in the last five (5) years.
• eTenders CFT / notice reference: contract notice was published. Pass/Fail The turnover must relate to.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1 of this RFT in the last five (5) years, RFT), Appendix 1: Requirements and Specifications.