Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Shannon Commercial Enterprises DAC (SCE) ran this procurement for “Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC
• NOW IT IS HEREBY AGREED in consideration of the sum of €5 (the receipt of which is hereby acknowledged by the Service Provider) as follow
• 1, the Service Provider shall have and maintain the following minimum levels of insurance with a well-established and reputable insurance office or underwriter of repute carrying on business in Ireland:
• The Service Provider shall keep and maintain for a minimum of six (6) years after the expiry of the Framework Period, full and proper records and all documents relating to the performance of its obligations under this Framework Agreement and shall allow the Cli
• te and validated invoices quoting a valid purchase order number being issued by the Service Provider
• [Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC.docx] Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC
• Shannon Commercial Enterprises DAC is part of The Shannon Airport Group and operates from Shannon Free Zone, County Clare, Ireland. Shannon Commercial Enterprises lease and sell commercial buildings, suitable for a large range of activities like office, R&D, manufacturing and warehousing. Shannon Commercial Enterprises also sells fully serviced greenfield development sites.
• The Contracting Authority invites responses (“Tenders”) to this Request for Tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT, “Requirements and Specifications”, (“the Services”). Shannon Commercial Enterprises DAC (SCE) is the Contracting Authority for this procurement competition (“the Contracting Authority”).
• 1.3 The requirement of this tender is to establish a Multi Supplier Framework for a number of service providers to provide Mechanical and Electrical (M&E) Consultancy Services relating to Shannon Commercial Enterprises DAC. The successful Tenderers will be expected to provide consultancy services on an ad hoc basis as required by SCE during the term of the contract.
• [Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC.docx] service providers to provide Mechanical and Electrical (M&E) Consultancy Services relating to Shannon Commercial Enterprises DAC. The successful Tenderers will be expected to provide consultancy services on an ad hoc basis as required by SCE during the term of the contract.
• Any Service Framework Contract that may result from this procurement competition will be issued for a term of 3 years (“the Term”) from the date of notification to the Tenderer’s of acceptance of this Tender. The contract will be subject to satisfactory performance following assessment at annual review, ongoing need and budget availability.
• SCE wishes to appoint a maximum of five (5) Mechanical and Electrical Consultancies who will provide professional services for feasibility stage projects, new builds, refurbishment or upgrades as required including, but not limited to the scope of contract services outlined in Appendix 1 of this document. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• While every effort has been made to provide comprehensive and accurate background information and requirements and specifications, Tenderers must form their own conclusions about the solution needed to meet the requirements set out in this RFT. Tenderers and recipients of this RFT may wish to consult their own legal advisers in relation to this RFT or the subject matter thereof.
• It will be the responsibility of the Tenderer/s to take account of any deficiencies regarding the information provided and to stipulate any assumptions that impact on this policy when replying to this RFT.
• 2.20.1 It is the Contracting Authority’s policy to operate in an environmentally, socially and economically sustainable manner. At a minimum, the successful Tenderer must comply with all applicable environmental and employment laws, legislation, regulations and standards.
• 2.20.4 The successful tender should also provide details of any Environmental Management System (and if that system is accredited), Corporate Sustainability Policy, Carbon Reduction Plan etc. for its operations as requested by the Contracting Authority.

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; 18 Insurance Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public Liability € 6; 5m Professional Indemnity Liability €3.0 m 2
• Certifications — submit Audited Financial Statements, Balance Sheets, Profit & Loss and Cash flow Statements for the past 3 years when requested which must confirm a minimum average annual turnover of €1,000,000 per annum over the last three years
• Past experience — submit Audited Financial Statements, Balance Sheets, Profit & Loss and Cash flow Statements for the past 3 years when requested which must confirm a minimum average annual turnover of €1,000,000 per annum over the last three years; re commencement of an appointment as consultant, and continue to have in place during the period of engagement and for at least six years thereafter, professional indemnity insurance providing an indemnity limit of at least €3.0m, Employers Liability of at least €12
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• 18 Insurance Type of Insurance Indemnity Limit Employer’s Liability €12.7m Public Liability € 6
• 5m Professional Indemnity Liability €3.0 m 2
• submit Audited Financial Statements, Balance Sheets, Profit & Loss and Cash flow Statements for the past 3 years when requested which must confirm a minimum average annual turnover of €1,000,000 per annum over the last three years
• re commencement of an appointment as consultant, and continue to have in place during the period of engagement and for at least six years thereafter, professional indemnity insurance providing an indemnity limit of at least €3.0m, Employers Liability of at least €12
• 7 million & Public Liability of at least €6.5 million

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Value: not disclosed (eTenders placeholder)
• submit Audited Financial Statements, Balance Sheets, Profit & Loss and Cash flow Statements for the past 3 years when requested which must confirm a minimum average annual turnover of €1,000,000 per annum over the last three years
• The Contracting Authority invites responses (“Tenders”) to this Request for Tenders (“RFT”) from economic operators (“Tenderers”) for the provision of the services as described in Appendix 1 to this RFT, “Requirements and Specifications”, (“the Services”). Shannon Commercial Enterprises DAC (SCE) is the Contracting Authority for this procurement competition (“the Contracting Authority”).
• SCE wishes to appoint a maximum of five (5) Mechanical and Electrical Consultancies who will provide professional services for feasibility stage projects, new builds, refurbishment or upgrades as required including, but not limited to the scope of contract services outlined in Appendix 1 of this document.
• Tender submissions must be uploaded to the etenders portal no later than 12pm on Wednesday 26th of June 2024.
• This RFT supersedes and replaces all previous documentation, communications and correspondence between the Contracting Authority and Tenderers, and Tenderers should place no reliance on such previous documentation and correspondence. Tenderers to this RFT should study the contents of this RFT , including the information and documents contained in the Appendices. The Tenderers attention is drawn to the Tenderers’ aide-memoire at Appendix 4.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 3 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• NOW IT IS HEREBY AGREED in consideration of the sum of €5 (the receipt of which is hereby acknowledged by the Service Provider) as follow
• e right to extend the Term for a period or periods of up to 12 months with two such extensions on the same te
• The Company is focused on delivering competitive property solutions to customers. The Company has a network of 52 business & technology parks and enterprise centres, 2.8 million sq. ft. of business space and over 2,000 acres of land across counties Clare, Limerick, Kerry and Tipperary. We provide world-class enterprise space and infrastructure for small to large scale businesses.
• 1.3 The requirement of this tender is to establish a Multi Supplier Framework for a number of service providers to provide Mechanical and Electrical (M&E) Consultancy Services relating to Shannon Commercial Enterprises DAC. The successful Tenderers will be expected to provide consultancy services on an ad hoc basis as required by SCE during the term of the contract.
• [Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC.docx] service providers to provide Mechanical and Electrical (M&E) Consultancy Services relating to Shannon Commercial Enterprises DAC. The successful Tenderers will be expected to provide consultancy services on an ad hoc basis as required by SCE during the term of the contract.
• Any Service Framework Contract that may result from this procurement competition will be issued for a term of 3 years (“the Term”) from the date of notification to the Tenderer’s of acceptance of this Tender. The contract will be subject to satisfactory performance following assessment at annual review, ongoing need and budget availability.
• SCE reserves the right to extend the Term for a period or periods of up to 12 months with two such extensions on the same terms and conditions, subject to SCE’s obligations at law.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• Contract value was not disclosed in metadata, creating uncertainty on margin, resourcing, and financing assumptions.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — not clearly specified in extract.
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Request for Tender for a Multi Supplier Framework for Mechanical and Electrical Consultancy Services for Shannon Commercial Enterprises DAC.docx, RFT”) from economic operators (“Tenderers”) for the provision of the services as de, Appendix 1 to this RFT, “Requirements and Specifications”, (“the Services”). Shannon Com.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 1 of this document., RFT. Tenderers and recipients of this RFT may wish to consult their own legal advis, RFT or the subject matter thereof..