Tender for the Provision of FEA and CFD Analysis Software

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

South East Technological University (SETU) ran this procurement for “Tender for the Provision of FEA and CFD Analysis Software” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• e items ‘Software Purchase Fee’, ‘Annual Maintenance Fee’, ‘9 Month Lease Fee’, and ‘Annual Lease Fee’ for
• 2. Customer support, maintenance, and latest software release updates for all supplied software packages and licenses.
• Proposed Solution Item B: Maintenance and Technical Support 10% 200
• The proposed solution will be based on quality. Tenderers should outline how they propose to deliver the requirements set out in Section F and also familiarise themselves with the detailed scoring system outlined
• The proposed solution will be based on quality. Tenderers should outline how they propose to deliver the requirements set out in Section F and also familiarise themselves with the detailed scoring system outlined below.
• A maximum of 100 marks will be provided for the each of the software line items listed in the ‘Software’ tab of the pricing schedule as shown in Appendix 5, with 25 marks awarded for each of the items ‘Software Purchase Fee’, ‘Annual Maintenance Fee’, ‘9 Month Lease Fee’, and ‘Annual Lease Fee’ for which pricing provided by the Tenderer. Each Tenderer’s marks shall be totalled at the end of the assessment process. If a price for any item is not provided by the Tenderer, a 0 marks will be assigned for that item. The highest scoring Tenderer will be awarded the maximum available 500 points, all other Tenderers will be awarded a proportion of the total available points equal to the proportion that score represents of the highest scoring Tenderer.
• [FEACFD202405.docx] The Client will not be liable for any costs incurred by tenderers in the preparation of proposals or any associated work effort. It is the responsibility of the tenderer to ensure that they are fully aware and understand the requirements as laid down in this document. Tenderers will be responsible for any costs incurred by them in the event of they being required to attend clarification, other meetings or make a presentation of their proposals or supply samples for evaluation.
• [FEACFD202405.docx] In the case of all public sector contacts of a value of €10,000 (inclusive of vat) or more within any 12-month period, the contractor will be required to produce a C2 certificate, a valid Tax Clearance Certificate (Foreign Supplier) or Tax Reference Number (TRN) for verification on the Revenues ETax Clearance system. It will be a condition of award of contact that the successful tenderer must comply with Circular 43/2006 Tax Clearance procedures – Public Sector Contracts. See Irish Revenue web site http://www.revenue.ie.
• [FEACFD202405.docx] The Client shall be entitled to terminate any contract and to recover from the service provider the amount of any loss resulting from such termination in the following circumstances:
• 1. if the service provider has offered, given or agreed to give to any person any gift or consideration of any kind as an inducement or reward for doing or forbearing to do, or for having done or forborne to do, any action in relation to the obtaining or execution of this Agreement or any other contract with the Client, or showing or forbearing to show favour or disfavour to any person in relation to this Agreement or any other contract with the Client, or
• 2. if like acts have been done by any other person employed by the service provider or acting on its behalf (whether with or without the knowledge of the service provider).
• The successful service provider shall throughout the period of the contract comply with and ensure that its staff (and subcontractors) will comply with all relevant legislation relating to employment. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Introduction, SETU and Contract Objectives 3
• Rule: Candidates must submit evidence of their Health & Safety Policy and compliance with Safety, Health and Welfare at Work Act 2005, Safety, Health and Welfare at
• Rule: Candidates must submit evidence of their Health & Safety Policy and compliance with Safety, Health and Welfare at Work Act 2005, Safety, Health and Welfare at Work (General Application) Regulations 2007 with their tender submission.
• Health & Safety Policy Pass/Fail

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Please note that all information relating to this tender, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge and there is no charge for documents. South East Technological University will not accept responsibility for information relayed (or not relayed) via third parties.
• Appendix 1 Form of Tender 17
• Appendix 2 Declaration of Bona Fide 18
• Appendix 3 Certificate relating to Bona Fide Tender 22
• Appendix 4 Company Information 23
• Appendix 5 Pricing Schedule 26

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 9 Month. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The successful tenderer shall be required to hold for the term of the Contract the following insurance: Minimum levels of insurance: * Details of Employers Liability - €13 million Euro any one accident * Product/Public Liability - €6.4 million * Professional Indemnity - €1m for any
• Deadline Date for receipt of Tender: 24th June 2024 @12pm
• SETU will provide leadership and act as a centre of knowledge, research and innovation in the region. Additionally, it will look outward to help the region to capitalise on the broader economic drivers, nationally and internationally. It will educate and nurture future generations of active and engaged citizens across the south east region and will be a driver of social inclusion, social justice and of technological, cultural and artistic activity in the coming decades.
• 3. Training for all supplied software packages and licenses at a dedicated and suitably equipped training facility in the Republic of Ireland.
• [FEACFD202405.docx] Tenderers will either Pass or Fail each of the Qualification Criteria in this section. In the event of one or more Qualification Criteria achieving a fail, the Tenderer will be excluded from participating in this Competition.
• The successful tenderer shall be required to hold for the term of the Contract the following insurance:
• Receipt of Queries 3rd June 2024 @ 12pm

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: FEACFD202405.docx, Appendix 1 Form of Tender 17 , Appendix 2 Declaration of Bona Fide 18 .
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: [email protected].
• Key attachments to prioritise: Appendix 3 Certificate relating to Bona Fide Tender 22 , Appendix 4 Company Information 23 , Appendix 5 Pricing Schedule 26 .