Parteen National School Heating Upgrade Emergency Works 2024

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------------------|-----------------------------------------------------|---------------------------------|------------------|----------|----------------|------|----------------------------------------------|------------------|-------------------------------|--------------------------| Parteen National School 2412 Parteen National School Heating Upgrade Emergency Works 2024 Building Services & Maintenance not disclosed not stated Open not stated Kilquane, Parteen, Co. Clare, V94 EY64 not stated 2024-06-10T14:00:00+00:00 2024-06-26

2. Scope of Work

The contractor is responsible for executing emergency heating upgrade works at Parteen National School. This project involves the replacement and installation of heating systems to ensure compliance with current standards and improve energy efficiency. The contractor must mobilize immediately upon contract award and complete the work within a tight timeframe.

The key activities include:

• Heating System Replacement: Removal of existing heating units and installation of new energy-efficient heating systems.
• Installation of Temperature Sensors: Compliance with specified minimum requirements for temperature sensors.
• Gas Service Installation: Laying gas service lines at a minimum depth of 750mm below grade across the lawn.
• Radiator Installation: Installation of EN442 certified radiators throughout the school.
• Health and Safety Compliance: Acting as Project Supervisor Construction Stage (PSCS) in accordance with the Safety Health and Welfare at Work (Construction) Regulations.
• Site Management: Regular reporting to the Client’s representative on progress and any issues encountered.
• Defects Period Maintenance: Providing maintenance during a 12-month defects period following substantial completion.

The contractor must ensure that all works are completed by the substantial completion date of August 23, 2024, and adhere to the project specifications outlined in the tender documents.

3. Background & buyer context

This tender is being issued as part of an urgent initiative to upgrade heating facilities at Parteen National School. The project aligns with the broader objectives of enhancing energy efficiency and ensuring compliance with health and safety regulations in educational institutions. The Board of Management at Parteen National School has identified the need for these emergency works to address existing deficiencies in the heating system. There is no incumbent contractor mentioned in the tender documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum €6,500,000
• Employer's Liability Insurance: Minimum €13,000,000
• Certifications: Contractors, sub-contractors, and suppliers must be ISO 9000 certified.
• Past experience: Minimum of 2 comparable projects of similar size and complexity completed within the last 5 years.
• Personnel: At least one project supervisor with a minimum of 5 years' experience in a similar role.
• Geographic constraints: Bidders must be able to mobilize to the site in Kilquane, Parteen, Co. Clare.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the price-quality split. There are no minimum scoring thresholds specified for individual criteria.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A response document following the provided template, with a maximum of 10 pages.
• CVs: CVs for key personnel, limited to 2 pages each.
• Pricing schedule: A completed pricing document using the specified template.
• Case studies: At least 2 case studies of previous projects, with values ranging from €50,000 to €250,000.
• Declarations: Signed declarations including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Bidders must arrange a site visit with the school principal, Miriam Smyth, prior to submission.
• Submission portal: All documents must be submitted electronically via the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

The contract will be governed by the Short Public Works Contract. Key terms include:

• Contract duration: 80 days from the start date.
• Payment terms: Monthly payments of 90% of the value of works completed, with the remaining 10% payable upon substantial completion.
• Liquidated damages: €500 per day for delays beyond the substantial completion date.
• Defects period: 12 to 13 months after substantial completion for maintenance and rectification of defects.
• Insurance requirements: Public and employer's liability insurance must meet specified minimums and include Parteen National School as an additional insured.
• Sub-contracting rules: All sub-contractors must be domestic.

9. Risks, red flags & unusuals

Potential risks and concerns for bidders include:

• Tight timeline: The requirement for substantial completion by August 23, 2024, may pose challenges for contractors with limited resources.
• Insurance requirements: High minimum insurance coverage may exclude smaller firms without adequate coverage.
• No performance bond: The absence of a performance bond may increase financial risk for the contractor.
• Limited geographic pool: The requirement for local mobilization may restrict competition to a small number of firms.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in heating system installations and compliance with health and safety regulations.

• Credible bidders: Firms with a proven track record in similar projects, holding necessary certifications and insurance.
• Consortium/sub-contracting: The tender does not explicitly mention consortium arrangements, but sub-contracting is allowed as long as all parties meet eligibility criteria.
• Bid preparation effort: Estimated at 5-10 days, including site visits and document preparation.
• Pwin signal: The lack of an incumbent contractor and the open nature of the tender may provide opportunities for new entrants, but the high insurance requirements could limit participation.

11. Where to dig deeper

• Source RFT filename: 2412 Invitation To Tender Letter.pdf
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Declaration of Suitability for Contractors for Small Works
• Volume B Form of Tender and Schedule
• Volume C Pricing Document and Schedule of Prices