Theatre Assessment, Evaluation and Advisory Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Arts Council ran this procurement for “Theatre Assessment, Evaluation and Advisory Services” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Theatre Assessment, Evaluation and Advisory Services
• Insurance obligations The Consultant shall take out and maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than (€1,000,000) each and every claim covering claims f
• nd maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than (€1,000,000) each and every claim covering claims for civil liability and negligence
• The Arts Council has set a budget range of up to €352,000 (inclusive of expenses and exclusive of VAT) which is to include all services f
• The budget allocated for the completion of the services is a maximum of €352, 000 (Excl
• ed to submit costs in the following format: - The budget allocated for the completion of the services is a maximum of €352, 000 (Excl
• [CFT_AC-2024-16 - Theatre Assessment, Evaluation and Advisory Services.docx] ARTS COUNCIL
• Provision of Theatre Assessment, Evaluation and Advisory Services
• 1. DESCRIPTION OF SERVICE REQUIREMENTS 9
• [CFT_AC-2024-16 - Theatre Assessment, Evaluation and Advisory Services.docx] in connection with this Competition. The Authority shall not be obliged to enter into a contract with any Tenderer. Except for the Tenderer’s irrevocable undertaking to keep its offer open for the prescribed period, no legal relationship or other obligation shall arise between the Tenderer and the Authority unless and until the Contract the subject of this CFT has been formally executed in writing by the Authority and the successful Tenderer in this Competition and any conditions precedent to the effectiveness of such document has been fulfilled.
• DESCRIPTION OF SERVICE REQUIREMENTS
• Details of the Services required are contained in Appendix 1 of this CFT. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Policy Research & Advice – approximately 10 days per 12-month period
• APPENDIX 1 BACKGROUND, REQUIREMENTS & SPECIFICATIONS 20
• Nothing contained in this document is, or shall be relied upon as, a representation of fact or promise as to the future. Any summaries or descriptions of documents or Contractual arrangements contained in any part of this document cannot be and are not intended to be comprehensive, nor any substitute for the underlying documentation (whether existing or to be concluded in the future), and are in all respects qualified in their entirety by reference to them.
• APPENDIX 1: BACKGROUND, REQUIREMENTS & SPECIFICATIONS

4. Eligibility & selection criteria

• Turnover requirement — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance — — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.; Insurance obligations The Consultant shall take out and maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than (€1,000,000) each and every claim covering claims f; The Consultant shall procure and maintain employer’s liability insurance, if applicable, covering any liability, loss, claim or proceedings in respect of any injury to or disease contracted by or death of any person in the employment of the Consultant up to a limit of (€13,000,000) in respect of any one claim or series
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender Additional binding lines surfaced in the deterministic extract:
• — use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.
• Insurance obligations The Consultant shall take out and maintain professional indemnity cover in respect of the Services provided by the Consultant for a sum not less than (€1,000,000) each and every claim covering claims f
• The Consultant shall procure and maintain employer’s liability insurance, if applicable, covering any liability, loss, claim or proceedings in respect of any injury to or disease contracted by or death of any person in the employment of the Consultant up to a limit of (€13,000,000) in respect of any one claim or series
• Insurance requirements I1 Employer’s Liability Insurance with indemnity Not required where the contractor is self-employed €13,000,000 I2 Public Liability Insurance with an indemnity €6,500,000 I3 Professional Indemnity Insurance €1,000,000 J Conditions precedent to the awa

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• ed to submit costs in the following format: - The budget allocated for the completion of the services is a maximum of €352, 000 (Excl
• r may be given an opportunity to submit a different team member for approval, subject to compliance with applicable laws
• APPENDIX 1 BACKGROUND, REQUIREMENTS & SPECIFICATIONS 20
• Details of the Services required are contained in Appendix 1 of this CFT.
• As set out in Clause 3.4 of the specimen Contract attached at Appendix 2, the Authority may vary the Services, including adding to or reducing the scope of Services.
• Tenders must not be qualified in any way but must be submitted in accordance with this CFT. Tenders must not include or be accompanied by any statement that could be construed as rendering the Tender equivocal and/or placing it on a different footing from other Tenders. The Authority’s decision on whether a Tender is compliant will be final.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 12 Months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• B6 Budget The maximum budget for the proposed Contract, including all potential contract extensions, is €352, 000
• Circumstances can be signed by the Tenderer, consortium member and/or Sub-contractor electronically
• duration of the Agreement for a period or periods of up to 12 Months with a maximum of 01 such extensions
• 1. DESCRIPTION OF SERVICE REQUIREMENTS 9
• None of the information shall constitute a contract or part of a contract between the Authority and any Tenderer. The Authority reserves the right not to follow up this request in any way and/or to change the tender procedure and/or terminate discussions or the tender procedure at any time. Neither the Authority nor its officers, employees, or advisers have any responsibility for Tenderers’ costs or losses in connection with this Competition. The Authority shall not be obliged to enter into a contract with any Tenderer. Except for the Tenderer’s irrevocable undertaking to keep its offer open for the prescribed period, no legal relationship or other obligation shall arise between the Tenderer and the Authority
• [CFT_AC-2024-16 - Theatre Assessment, Evaluation and Advisory Services.docx] in connection with this Competition. The Authority shall not be obliged to enter into a contract with any Tenderer. Except for the Tenderer’s irrevocable undertaking to keep its offer open for the prescribed period, no legal relationship or other obligation shall arise between the Tenderer and the Authority unless and until the Contract the subject of this CFT has been formally executed in writing by the Authority and the successful Tenderer in this Competition and any conditions precedent to the effectiveness of such document has been fulfilled.
• Nothing contained in this document is, or shall be relied upon as, a representation of fact or promise as to the future. Any summaries or descriptions of documents or Contractual arrangements contained in any part of this document cannot be and are not intended to be comprehensive, nor any substitute for the underlying documentation (whether existing or to be concluded in the future), and are in all respects qualified in their entirety by reference to them.

9. Risks, red flags & unusuals

• Qualification gate: the deterministic extract included a turnover threshold line (— use these verbatim for insurance / turnover. If a category (insurance, turnover) has no entry here, treat it as 'not specified' for THIS tender.), which can materially narrow bidder pool composition.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — mid-sized to large specialist with formal QA/compliance process.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: CFT_AC-2024-16 - Theatre Assessment, Evaluation and Advisory Services.docx, Specimen Contract AC-2024-16 – Theatre Assessment, Evaluation and Advisory Services.docx, APPENDIX 1 BACKGROUND, REQUIREMENTS & SPECIFICATIONS 20.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: APPENDIX 2 SPECIMEN CONTRACT 25, Appendix 1 of this CFT., Appendix 2, the Authority may vary the Services, including adding to or reducing the sco.