Architect Led Integrated Design Team Consultancy Services For Conversion of Bungalow to 2 High Support Apartments Ashlawn St Vincents Centre Lisnagry Co. Limerick

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Avista CLG ran this procurement for “Architect Led Integrated Design Team Consultancy Services For Conversion of Bungalow to 2 High Support Apartments Ashlawn St Vincents Centre Lisnagry Co. Limerick” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: Architect Led Integrated Design Team Consultancy Services For Conversion of Bungalow to 2 High Support Apartments Ashlawn St Vincents Centre Lisnagry Co. Limerick
• y degree to Level 8 or equivalent* - 10 years post graduate experience with a minimum of 5 years in the design of *building services
• inent if not already issued* The three (3) projects offered must include as a minimum requirement; *(1) At least one (1) High Support Secure Residential Instutional building (Purpose Group 2(a) TGD
• a minimum requirement;* *(1) At least one (1) High Support Secure Residential Instutional building (Purpose Group 2(a) TGD
• rer shall be required to supply its Tax Clearance Access Number and Tax Reference Number to facilitate online verification of their tax status by
• Anticipated Service Contract Period (months/years): 24 months
• Architect Led Integrated Design Team Services for Conversion of Bungalow to 2 High Support Apartments At Ashlawn St Vincents Centre Lisnagry Co. Limerick For AVISTA
• Open Procedure for CONSULTANCY SERVICES
• FOR USE WITH THE CONDITIONS OF ENGAGEMENT FOR CONSULTANCY SERVICES
• for Consultancy Services for the use with the Conditions of Engagement
• for Consultancy Services where Hourly Rates are to be Tendered
• The Contracting Authority is making these documents available to Applicants for the Services Contract identified in the Particulars, for tendering purposes only. These documents must not be used for any other purpose. In no circumstances shall the Contracting Authority, its advisers, consultants, servants and/or agents incur any liability or responsibility for the legality, validity, effectiveness, adequacy or enforceability of any documentation executed, or which may be executed, in relation to the Services. Any costs associated with the submission of a tender are the sole responsibility of the Applicant and will not be reimbursed. This Invitation to Tender will not be part of any Contract. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Nothing in these Instructions is, nor shall be relied upon as, a promise or representation as to the Contracting Authority’s ultimate decision in relation to the award of the contract for the services the subject of the contract (the “Services”) (the “Contract”). However, the Contracting Authority reserves the right to take such steps as it considers appropriate, including (but not limited to): * changing the basis of, or the procedures (including the timetable) relating to, the tender process; * rejecting any, or all, of the tenders; * not inviting a Tenderer to proceed further; * not furnishing an Applicant with additional information; or * abandoning the competition. Nothing contained in these Instructions is, or shall be relied upon as, a representation of fact or promise as to the future. Any summaries or descriptions of documents or contractual arrangements contained in any part of these Instructions cannot be and are not intended to be comprehensive, nor any substitute for the underlying documentation (whether existing or to be concluded in the future), and are in all respects qualified in their entirety by reference to them.
• [1. Instruction to Tenderers Vo.3 21.05.2024.docx] is provided, the relevant controller is the Contracting Authority. If there are any questions about the Contracting Authority’s use of such personal data, please contact the Contracting Authority’s Data Protection Officer whose details are available upon request to the Contracting Authority. The Contracting Authority may process the following personal data as part of this competition: * + name; + contact details; + CV details (including but not limited to qualifications, education, experience, previous roles and responsibilities); + details of proposed role(s) and responsibilities on this contract; + referee details; and + any other data provided by the Applicant. The Contracting Authority collects personal data from the Applicant directly, and from the following sources: * Applicant’s organisation; * other members of the Applicant’s consortium (if applicable); and * Referees. Any personal data provided will be processed for the purposes of the competition, the administration of any contract awarded on foot of this competition, reporting to any regulators or oversight bodies and/or any disputes relating to the competition or the contract. In connection with the above, the Contracting Authority may disclose personal data to various recipients including: * Applicant’s organisation; * other members of the Applicant’s consortium (if applicable); * the Contracting Authority’s third party service providers, such as financial, legal and technical advisors; and * regulators or oversight bodies. If the Applicant is unsuccessful as part of the tender process, such personal data will be retained until three years after the conclusion of the tender process or the award of the contract to the successful Tenderer, whichever is later. If the Applicant is successful, and a contract is awarded to the Applicant at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Employer upon request. Any data subjects in respect of which the Employer holds or processes personal data have rights
• [1. Instruction to Tenderers Vo.3 21.05.2024.docx] the Applicant at the end of the tender process, such personal data will be retained in accordance with the Contracting Authority’s record management and retention policy, a copy of which can be obtained from the Employer upon request. Any data subjects in respect of which the Employer holds or processes personal data have rights in relation to their personal data, including the right to request access to their data and, in certain circumstances to request rectification, erasure or restriction of the processing of their personal data. All such data subjects have the right to lodge a complaint with the Irish supervisory authority, the Data Protection Commission.

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• • (3) The successful delivery of similar projects with a construction cost of € 700,000 or more *Evidence shall be in the form of Appendix B1 - List of Previous Proj
• 1.1 This procedure The Contracting Authority has sent a contract notice and tender documents for the Services to etenders and where appropriate a similar notice has been simultaneously sent to the Office for Official Publications of the EC for publication in the OJEU. The notice and tender documents are addressed to all those who wish to participate in a tender competition for the Services described in the “Particulars”. These documents set out the award criteria and the award process which will be followed by
• [1. Instruction to Tenderers Vo.3 21.05.2024.docx] for Official Publications of the EC for publication in the OJEU. The notice and tender documents are addressed to all those who wish to participate in a tender competition for the Services described in the “Particulars”. These documents set out the award criteria and the award process which will be followed by the Contracting Authority in making the assessment of whether Applicants are suitable to provide the Services and, from those Applicants deemed to be suitable, which tender is the most economically advantageous. These documents also set out the information which must be supplied by Applicants. Tenders must be submitted in accordance with these Instructions. Any tenders not complying with these Instructions may be rejected by the Contracting Authority, whose decision in the matter shall be final.
• 1.2 These documents The documents at (i) and (ii) below are available to all Applicants: (i) The following documents (when fully completed by the relevant parties), and any amendments to them which have been issued (e.g. pursuant to section 2.2) will be included in the contract: * The Conditions of Engagement * Form of Tender and Schedules A and B attached * Any content of other documents identified in Schedule A * Where required, a request for the detailed breakdown of the tender price. * Details of quality submission required. Also included in the Contract but not part of the documentation being made available to Applicants is the Letter of Acceptance which the Contracting Authority will issue at award stage. Any post tender clarifications that are to be part of the Contract will be included in that letter. (ii) All other documents, including Documents for information purposes only issued to Applicants, will not form part of the Contract. This includes (but is not limited to): * The invitation letter * Suitability Assessment Questionnaire(s) * These Instructions * Any information submitted with tenders and not called for in these Instructions or in
• [1. Instruction to Tenderers Vo.3 21.05.2024.docx] Documents for information purposes only issued to Applicants, will not form part of the Contract. This includes (but is not limited to): * The invitation letter * Suitability Assessment Questionnaire(s) * These Instructions * Any information submitted with tenders and not called for in these Instructions or in post-tender clarifications.
• 1.4 Data Protection As part of this Competition the Applicant may (at various stages) provide personal data relating to the Applicant or its organisation, employees or other third parties. In this Suitability Assessment Questionnaire (“this Questionnaire”), “Data Protection Laws” means all applicable data protection law including, with effect from 25 May 2018, the General Data Protection Regulation (Regulation (EU) 2016/679) and the Data Protection Act 2018; and the terms ‘personal data’, ‘process’, ‘controller’, ‘processor’ and ‘data subject’ shall have the meanings given to them under Data Protection Law. Where the Applicant provides personal data relating to third parties, the Applicant must ensure that such third parties are made aware of the contents of this Data Protection Notice in full. The Applicant, as controller in respect of any personal data provided by it as part of this competition, is required to confirm in the declaration required under Appendix 1 to this Questionnaire that all data subjects whose personal data is provided by the Applicant have consented to the processing of such personal data by the Applicant, the Contracting Authority, the evaluation team and the supplier of the etenders.gov.ie website, for the purposes of the participation of the applicant in this competition or that the Applicant otherwise has a legal basis for providing such personal data to the Contracting Authority for the purposes of its participation in this competition.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 10 years. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• The estimated value of the Project is anticipated to be in the region of €1.4m (excl VAT)
• Anticipated Service Contract Period (months/years): 24 months
• The Authority will endeavour to respond to queries within 1 day of the latest date for receipt of queri
• the other] by termination notified at least 14 and at most 28 days after the notice
• for Client’s termination at will is at least 14 and at most 28 days after the notice
• or Client’s termination under 2-8 is at least 1 and at most 48 days after the notice
• These documents are being made available by the Contracting Authority to Applicants on the terms set out in these Instructions. These documents are not being distributed to the public and

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: 1. Instruction to Tenderers Vo.3 21.05.2024.docx, 2. Project Information Memorandum Vo.3.docx, Appendix B1 - List of Previous Proj.
• eTenders CFT / notice reference: contract notice and tender documents for the Services to etenders and where.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT-S2(b) v1.6, Schedules A and B attached * Any content of other documents identified in Schedule A * W, Schedule A of the Conditions of Engagement) are in place; 2. shall produce promptly ev.