THE SUPPLY, INSTALLATION AND COMMISSIONING OF ACCOUNTING SOFTWARE SYSTEM TO RÁSAÍOCHT CON ÉIREANN

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Rásaíocht Con Éireann ran this procurement for “THE SUPPLY, INSTALLATION AND COMMISSIONING OF ACCOUNTING SOFTWARE SYSTEM TO RÁSAÍOCHT CON ÉIREANN” as an operational contract requiring implementation and sustained service execution. The extracted pack showed qualification-stage material with references to later ITT technical depth; practical activity therefore centred on building, integrating, and operating the specified service stack with compliant reporting and handover obligations where stated. Constituent activities and named work elements in the supplied extracts:

• Title: THE SUPPLY, INSTALLATION AND COMMISSIONING OF ACCOUNTING SOFTWARE SYSTEM TO RÁSAÍOCHT CON ÉIREANN
• THE SUPPLY, INSTALLATION AND COMMISSIONING OF ACCOUNTING SOFTWARE SYSTEM TO RÁSAÍOCHT CON ÉIREANN
• Please note that RCÉ is under no obligation to commit to any level of business with regard to the provision of this service.
• Rásaíocht Con Éireann (RCÉ) invites tender submissions from suitable qualified person(s) for the provision of the Services as described in Section A, paragraph 2 and its sub paragraphs of this invitation To Tender Document.
• Rásaíocht Con Éireann, a semi State body, uses Microsoft Dynamics GP (Great Plain’s) as its financial back office system. RCÉ
• Rásaíocht Con Éireann, a semi State body, uses Microsoft Dynamics GP (Great Plain’s) as its financial back office system. RCÉ wishes to upgrade the current version of the software to Microsoft Dynamics 365 Business central. Our current system has a full accounting module including a fixed asset register and is used by the finance team to manage the accounting function of RCE . We are looking to commence the upgrade in 2024 and have it completed in early 2025.
• Microsoft Dynamics Microsoft Dynamics GP (Great Plain’s) is the financial back office system that is currently used by RCÉ. The system is currently hosted on our cloud partner’s servers. It has a full accounting module including a fixed asset register and is used by RCÉ to manage the accounting function. The system has been configured by our existing certified Microsoft partner to suit the business needs of RCÉ.
• Tenderers will be required to upgrade the current software of RCÉ to Microsoft Dynamics 365 Business central on the Business Central Azure cloud environment. Tenders will also be required to provide a support and maintenance contract to RCÉ for the duration of the contract which is 36 months.
• Proposed Methodology for delivering Service, and proposed deployment of team,
• Interested Service providers in its fixed rate fee should submit a detailed proposal and costing’s on their full range of services required for this project and the manner in which they propose to provide said services to RCÉ.
• 3.3 Capacity to provide services of a specialised nature.
• 3.3.1 Interested Service providers should confirm their staff members to be assigned to the contract with clear details of their roles and responsibilities. Non-binding monetary references in the source were treated as context only and were not used as qualification thresholds.

3. Background & buyer context

The buyer context reflected a formal Irish public-procurement route, with pre-qualification used to control entry into the tender stage.

• Microsoft Dynamics Microsoft Dynamics GP (Great Plain’s) is the financial back office system that is currently used by RCÉ. The system is currently hosted on our cloud partner’s servers. It has a full accounting module including a fixed asset register and is used by RCÉ to manage the accounting function. The system has been configured by our existing certified Microsoft partner to suit the business needs of RCÉ.
• As part of their tender submission, Tenderers should comprehensively detail a proposed strategy for the delivery of RCÉ requirements in a timely manner as outlined in the scope & specification in Section A, paragraph 2 , including but not limited to:
• [Accounting software 2024 CFT.docx] of which nine are fully owned and /or controlled by Rásaíocht Con Éireann. The remainder are privately owned and operated. Rásaíocht Con Éireann is licensed to operate Totalisator facilities at all Greyhound Stadia and applies an on-course levy on Bookmakers’ betting. These levies together with gate receipts and other income fund the industry and allow Rásaíocht Con Éireann to:
• the economic or technical data of the Contract have been fundamentally altered;

4. Eligibility & selection criteria

• Turnover requirement — not specified for this tender
• Insurance — not specified for this tender
• Certifications — not specified for this tender
• Past experience — not specified for this tender
• Personnel — not specified for this tender
• Geographic / facility constraints — not specified for this tender

5. Award criteria & scoring

6. Submission requirements

• Method statement / response document (template/page limits) — Appendix 1 questionnaire/PQQ response was required.
• CVs (page count, named roles) — not specified in extract.
• Pricing schedule (format/template) — expected at ITT stage.
• Case studies (number/value range) — client references/comparable project evidence was referenced.
• Declarations (ESPD/Bona Fides/Tax/COI) — ESPD/declaration/statement-of-confirmation language was present.
• Mandatory site visit — not specified in extract.
• Submission portal and formatting — eTenders portal and PDF electronic copies were referenced. Submission-related source lines:
• Appendices: Appendix 1 – Form of Tender
• This Invitation to Tender (ITT) forms part of a tender process. Interested Tenderers are advised to read this Invitation to Tender Document thoroughly and to respond fully to all information required in submitting a proposed tender.
• [Accounting software 2024 CFT.docx] are advised to read this Invitation to Tender Document thoroughly and to respond fully to all information required in submitting a proposed tender.
• Appendix 1 of this Invitation to Tender document contains a Detailed Specification of Requirements spreadsheet, which must be completed and returned by tenderers. This section of the Invitation to Tender document (Section 2) simply
• Appendix 1 of this Invitation to Tender document contains a Detailed Specification of Requirements spreadsheet, which must be completed and returned by tenderers. This section of the Invitation to Tender document (Section 2) simply sets out a high-level overview of the Contracting Authority’s requirements. While tenderers are required to take the following information into account when preparing their overall tender submissions, no separate response is required to this section of the Invitation to Tender document.
• Interested Service providers in its fixed rate fee should submit a detailed proposal and costing’s on their full range of services required for this project and the manner in which they propose to provide said services to RCÉ.

7. Key dates & process

8. Contract terms that matter

Contract duration in the extract: 2 months. Payment cycle, SLA/KPI schedule, and penalty regime were not fully disclosed in the snippets unless listed below.

• VERIFIED PHRASES (deterministic regex extract from the documents — treat as authoritative for numerical claims)
• easonably practicable, and in any event within 2 months of the closing date for receipt of Tenders as set out in this document
• as soon as reasonably practicable, and in any event within 2 months of the closing date for receipt of Tend
• In the event of Contract Award to more then one Operator (Panel), Admission to the Approved Panel does not guarantee the award of any project to any economic operator, nor does it give members the right to be consulted in respect of any project.
• Admission to the Approved Panels will be conditional upon acceptance of the Rásaíocht Con Éireanns terms and conditions
• (From 1 to 4 above, A one page descriptive C.V format is sufficient for this purpose)
• 3.6.1 RCÉ expects competitive prices for the service and all associated costs. The contractual terms must specify all costs and terms including support services and associated costs.
• All other charges should be specified in terms of the amounts / rates involved and the basis of their application.

9. Risks, red flags & unusuals

• Numeric qualification gates were only partially visible, so eligibility certainty required full pack review.
• The two-step process (PQQ then ITT) shifted effort to compliance evidence early, with competitive scoring detail potentially deferred.
• Technical and contractual granularity appeared ITT-dependent, increasing ambiguity at qualification stage for non-incumbent bidders.

10. SME fit assessment

This competition looked most accessible to firms with established public-sector tender capability, documented financial capacity, and direct operational experience in the relevant service category.

• Credible bidder profile — specialist operator with compliant procurement governance and evidencable experience.
• Consortium / sub-contracting — allowed or addressed in the extracts (Appendix references and reliance provisions).
• Indicative bid-prep effort — 6 to 12 working days for evidence collation, form completion, and review cycles at PQQ level.
• Pwin signal — strongest for bidders with reusable qualification artefacts, comparable references, and low-friction mobilisation capability.

11. Where to dig deeper

• Source RFT/PQQ filenames: Accounting software 2024 CFT.docx, Appendix 1 – Form of Tender, Appendix 2 – Pricing Schedule.
• eTenders CFT / notice reference: not specified in extract.
• Clarification contact / portal: eTenders message portal (email not surfaced in extract).
• Key attachments to prioritise: ITT) forms part of a tender process. Interested Tenderers are advised to read this, Appendix 1 of this Invitation to Tender document contains a Detailed Specification of Re, ITT..