Supply of Liquid Chlorine

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the supply of liquid chlorine and other pool chemicals necessary for the operation of the Bulk Overfeed Liquid Chlorine Systems at Sport Ireland facilities. The successful contractor will be responsible for ensuring timely delivery and compliance with safety and quality standards.

Key activities include:

• Chemical Supply: Provision of liquid chlorine and other pool chemicals as per the specifications outlined in Appendix 1 of the RFT.
• Delivery Schedule: Delivery of chemicals must be completed within 5 days from receipt of order.
• Locations:
• Competition Pool Plant Room
• AquaZone Plant Room
• Volume Requirements: The contract value is estimated at €347,000, based on current and expected future usage.
• Contract Duration: The contract will be issued for a term of 24 months, with the possibility of a single 12-month extension.
• Compliance: Adherence to all relevant health and safety regulations during the supply process.

3. Background & buyer context

This procurement is initiated to support the operational needs of Sport Ireland Facilities DAC, particularly in maintaining the water quality of their swimming pools. The contract aligns with Sport Ireland's commitment to providing safe and high-quality aquatic facilities. The decision to procure now is driven by the need to ensure a reliable supply of essential chemicals for ongoing operations. There is no mention of an incumbent supplier.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €748,000 for the last three financial years.
• Insurance:
• Employer's Liability: €13 million limit for any one claim.
• Public Liability: €6.5 million limit for any one claim.
• Product Liability: €6.5 million limit for any one claim.
• Certifications: Compliance with ISO 9001 Quality Management and ISO 45001 Health and Safety standards is preferred.
• Past experience: Evidence of at least N comparable projects in the chemical supply sector within the last three years.
• Personnel: Key personnel must have relevant experience in chemical supply and safety management.
• Geographic constraints: Suppliers must be able to deliver to the specified locations within Dublin.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT) approach, balancing price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement: A response document using the provided template, with a maximum of 20 pages.
• CVs: CVs of key personnel, limited to 2 pages each.
• Pricing schedule: Completed using the specified template.
• Case studies: Two case studies demonstrating relevant experience, with project values between €50,000 and €200,000.
• Declarations: ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Site visit: Attendance at the mandatory site visit on 28 May 2024 at 10:00 AM is required.
• Submission portal: All documents must be submitted via the electronic tenderbox on eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension: The contract is for 24 months, with a potential 12-month extension.
• Payment terms: Invoices will be paid within 60 days from the date of invoice.
• Key SLAs/KPIs: Timely delivery within 5 days of order receipt is mandatory.
• Termination clauses: The contract can be terminated with 14 days' notice.
• IP ownership: Not applicable as this is a supply contract.
• Sub-contracting rules: Subcontracting is allowed but must be disclosed in the tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €748,000 may limit participation to larger firms, potentially excluding smaller suppliers.
• The tight delivery schedule of 5 days from order receipt may pose challenges for suppliers with limited logistics capabilities.
• The requirement for compliance with specific ISO standards may exclude firms without the necessary certifications.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with:

• Relevant experience in chemical supply, particularly in the aquatic sector.
• The capacity to meet insurance requirements and turnover thresholds.
• Ability to deliver products within the specified timeframe and locations.
• Consortium or subcontracting is permitted, allowing smaller firms to collaborate with larger entities.
• Bid preparation may require approximately 10-15 days, considering the documentation and compliance checks.

11. Where to dig deeper

• Source RFT filename: RFT for Supply of Liquid Chlorine.pdf
• eTenders CFT ID: AB 140524
• Contact email: Clarifications must be submitted via the messaging facility on eTenders.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement